Paper, xerographic, multi-use and card stock

Palm Beach County Purchasing Department issued Request for Quotation (RFQ) #900443-SM on October 23, 2018, seeking quotations for the supply of paper products including xerographic, multi-use, and card stock materials. Amendment #1 to the original RFQ extended the submission deadline to October 26, 2018, at 4:00 p.m. and added Item #4 for Premium Copy Paper to the specifications. The procurement encompasses four line items: standard copy paper, digital index white card stock (Item #3 with an estimated annual quantity of 282 reams), and premium copy paper (Item #4 with an estimated annual quantity of 1,700 reams). Vendors must provide pricing on a per-ream basis with unit prices limited to two decimal places, and the County reserves the right to round pricing accordingly. For Item #3, vendors may offer Springhill Digital Index White Card Stock 15300 or an equal product, while Item #4 requires either Domtar, Inc. First Choice Multi-Use Copy Paper (Part #85761) or an equal product meeting specific salient characteristics including 8.5" x 11" dimensions, 24 lb. weight, and minimum 97 brightness. Vendors offering alternative products must provide matching descriptive literature and complete all required fields including manufacturer/brand, part/model number, sheets per ream, and reams per case. All quoters must acknowledge acceptance of all terms, conditions, and specifications as published and return the executed amendment with their response or face rejection; quoters must also possess applicable licenses and provide Federal ID information, with Joint Ventures permitted provided they submit signed agreements upon County request.

The solicitation documents do not specify set-aside designations or restrictions on the types of organizations eligible to respond, nor do they identify disadvantaged enterprise preferences or requirements. No incumbent vendors or current contractors are listed in the available documentation. The contract will establish pricing and terms for paper supply delivery to support agency operations, with the resulting term contract potentially including options for renewal to extend the supply relationship beyond the initial period. Award will be made to the responsive and responsible vendor or vendors offering the best value to the County based on competitive unit pricing and demonstrated capability to meet specifications and delivery timelines. Budget values or specific award amounts are not disclosed in the available solicitation materials. The contract terms will address delivery schedules, quality standards, and performance requirements, with volume commitments based on actual consumption throughout the contract period.