Paper Products & Supplies, As-Needed

The Clarkstown Central School District in Rockland County, New York, is soliciting bids for an as-needed paper products and supplies contract (RFB 2025-26.08) to support its 15 schools for the 2024-2025 school year. The procurement encompasses a comprehensive list of 64 line items, including disposable food service and cleaning products such as paper bags, plastic cups, plates, utensils, gloves, trays, stirrers, and related supplies. Vendors must bid on specific brands and items, with estimated monthly quantities ranging from 0 to 260 cases, and provide detailed pricing per pack and per unit. The bid requires inside delivery within five business days of order receipt, with lead times and exact specifications critical to proposal responsiveness. Bids will be opened on June 20, 2025, at 11:00 AM, with the contract awarded to the lowest responsive and responsible bidder. Evaluation criteria include meeting all specified product requirements, pricing competitiveness, and compliance with state and federal regulations, including Iran Divestment Act and non-collusive certifications.

While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, bidders must submit comprehensive documentation including references and various certifications. The contract will be a one-year term with potential for blanket purchase orders, and the district reserves the right to award contracts by individual items or total sums based on what is most advantageous. Previous bid summaries indicate that total bid amounts from vendors have historically ranged from $1,208.53 to $141,338.10, suggesting a potentially significant contract value. The district maintains flexibility in procurement, including the ability to negotiate pricing and potentially purchase items through alternative governmental contracts. Pricing is expected to remain firm for the contract term, with potential Consumer Price Index adjustments negotiable between the district and the awarded vendor(s). Interested vendors must submit both hard copy and electronic bid sheets, demonstrating their capability to meet the comprehensive supply needs of the school district.