Paper and Envelope Supplies

Hudson Valley Community College (HVCC), a State University of New York (SUNY) institution located in Troy, New York, is soliciting sealed bids for the purchase of paper and envelope supplies through Bid No. 4030. The procurement encompasses 147 line items including standard xerographic paper in multiple sizes and weights, recycled paper options, colored papers, text and cover stock varieties, specialty papers with perforations, color copy papers, plotter paper rolls, pocket folders, NCR multi-part forms, and various envelope styles and sizes. Bids must be submitted electronically through the Bonfire website (https://hvcc.bonfirehub.com), by mail, or in person by 2:00 PM Eastern Daylight Time on Tuesday, March 3, 2026, with bid opening at 2:15 PM the same day; notification of award will be issued within thirty working days after bid opening. Bidders must submit pricing on the official Excel price sheet template provided, with all prices remaining firm throughout the six-month contract period from March 30, 2026 through September 30, 2026, and delivery guaranteed F.O.B. to HVCC's Central Receiving at 80 Vandenburgh Avenue, Troy, New York 12180, during business hours of 9:00 AM to 3:30 PM, Monday through Friday. Required qualifications include compliance with New York prevailing wage requirements, equal opportunity and affirmative action provisions, fair labor standards, and workers' compensation requirements; bidders must also provide a Certificate of Insurance naming HVCC, the County of Rensselaer, and SUNY as additional insureds, along with brochures, catalogs, and references upon award notification. Bids must be submitted in duplicate on official HVCC forms, signed by the bidder's representative, and accompanied by a signed Non-Collusive Bidding Certification attesting that prices were developed independently without collusion or coordination with competitors.

No specific set-aside designations for disadvantaged enterprises or restrictions limiting bidder eligibility are mentioned in the procurement documents. No incumbent vendors or current contractors are identified, and no existing infrastructure or technology integration requirements are specified for this commodity procurement. The contract structure allows HVCC to award separate line items to different vendors based on lowest responsible bidder pricing, and the college reserves the right to increase order quantities at the contracted prices and reject any or all bids. Faxed and emailed bids will not be accepted, and late submissions through the Bonfire system will not be considered. No specific budget range or estimated award value is disclosed in the solicitation documents; however, the comprehensive scope of 147 line items and six-month contract duration suggest a substantive supply agreement for institutional paper and envelope needs. Successful bidders must complete and sign the Service and Supply Agreement upon contract award and are prohibited from subcontracting without prior written consent from HVCC.