Paper and Envelope Supplies

Hudson Valley Community College (HVCC) in Troy, New York is seeking competitive bids for a comprehensive paper and envelope supplies contract (Bid No. 4014) covering a wide range of paper products and related materials. The procurement encompasses xerographic paper, text paper, cover stock, NCR forms, and various envelope types including #10, #9, window, catalog, and kraft envelopes in multiple sizes, weights, and recycled content percentages. The contract period is set from September 30, 2025, through March 30, 2026, with the college reserving the right to increase order quantities at the same established pricing. Sealed bids will be received until 2:00 pm EST on Wednesday, September 24, 2025, with bid opening at 2:15 pm EST the same day, and submissions can be made electronically through Bonfire, in-person, or by mail. Vendors must provide detailed pricing, maintain firm pricing throughout the contract period, and disclose any potential shipping or delivery charges, with deliveries to be made to the Central Receiving Department at 80 Vandenburgh Avenue in Troy, NY.

The procurement emphasizes equal opportunity and affirmative action, with vendors required to comply with state and federal labor laws and non-discrimination policies. Mandatory submission requirements include a signed Non-Collusive Bidding Certification, product brochures/catalogs, references (preferably from educational institutions), and a Certificate of Insurance naming HVCC, Rensselaer County, and the State University of New York as additional insureds. The required insurance coverage includes commercial general liability with $1,000,000 per occurrence and $2,000,000 aggregate limits, along with umbrella/excess liability coverage of $5,000,000. While specific budget ranges are not explicitly stated, the comprehensive nature of the bid suggests a potentially significant procurement value covering a diverse range of paper and envelope products. The college will evaluate bids based on overall advantages and retains the right to award separate items to different vendors, with notification of the successful bidder expected within 30 working days after bid opening.