3-SPECS.pdf

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Paper and Envelope Supplies
Solicitation number
Bid 4014
Issued by
New York

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This document is a bid specification from Hudson Valley Community College for the purchase of paper and envelope supplies. The bid (No. 4014) covers a wide range of paper products including xerographic paper, text paper, cover stock, NCR forms, and various envelope types. The contract period is from September 30, 2025, through March 30, 2026, with the college reserving the right to increase the number of cartons ordered at the same price. Delivery will be made to the Central Receiving Department at 80 Vandenburgh Avenue in Troy, NY, with supplies to be delivered as needed after September 30, 2025.

The bid specification requires vendors to provide detailed pricing for each item, including specific characteristics such as paper weight, size, color, and recycled content. Vendors must maintain firm pricing for the entire contract period and disclose any shipping, delivery, or service charges that might be added to invoices. The college emphasizes that if such charges are not stated in the bid, they will not be paid. The bid covers an extensive range of paper products, from standard xerographic paper (8 ½ x 11, 20 lb. weight) to specialized items like NCR forms, color copy paper, plotter paper, and various envelope types, providing potential vendors with a comprehensive opportunity to supply multiple paper-related products to the college.

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1-Non Collusive.pdf PDF
2-Insurance.pdf PDF
4-Bid Form.pdf PDF
5-Price List.xlsx XLSX spreadsheet
6-Bid Legal Information.pdf PDF

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SPECIFICATIONS FOR BID NO. 4014

PURCHASE OF PAPER AND ENVELOPE SUPPLIES

Hudson Valley Community College is seeking bids for paper and envelope supplies based on the following information and specifications:

XEROGRAPHIC PAPER – 8 ½ X 11

• Must be multi-purpose

• 20 lb. weight

• 5,000 sheets per carton

• 10 wrapped reams per carton

• 500 sheets/ream

To be delivered as needed after September 30, 2025.

The college reserves the right to increase the number of cartons ordered at the same price.

Delivery information: Hudson Valley Community College Central Receiving Department 80 Vandenburgh Avenue Troy, NY 12180

PRICE MUST REMAIN FIRM FOR THE DURATION OF THE CONTRACT FROM

September 30 2025 THROUGH March 30, 2026

IF PRICING CANNOT BE HELD FOR 6 MONTHS THEN PLEASE INDICATE THE

LENGTH OF TIME THAT PRICING CAN BE HELD.

ANY PAYMENT DISCOUNTS SHOULD BE STATED BY VENDOR.

ANY SHIPPING, DELIVERY, OR SERVICE CHARGES THAT MIGHT BE ADDED TO

INVOICES, SHOULD BE STATED BY VENDOR IN THIS BID.

IF NOT STATED IN BID, CHARGES WILL NOT BE PAID BY THE COLLEGE.

(Continued, next page)

SHEETS/ENVELOPES UNIT PRICE

ITEM DESCRIPTION PER CARTON PER CARTON

1. TEXT

Paper 8 ½ x 11 __________ $__________ Mfgr Weight 20#

2. Paper 8 ½ x 11

Mfgr. 100% PCW Weight 20# - Recycled

3. Paper 8 ½ x 14 __________ $__________

Weight 20#

4. Paper 8 ½ x 14

Mfgr Weight 20# - Recycled

100% PCW

5. Paper 11 x 17 __________ $__________ Mfgr.

Weight 20#

6. Paper 11 x 17

Mfgr.

Weight 20# - Recycled, 100% PCW

7. 3 Hole White 8 1/2 x 11 __________ $__________

Weight 20#

8. 3 Hole Colored 8 ½ x 11

20#

9. Colored Paper: 20lb. ( 8 1/2 x 11 ) __________ $__________ Manufacturer

10. Offset Opaque 70 lb.

8 ½ x 11, Brite White

ITEM

DESCRIPTION

SHEETS/ENVELOPES

PER CARTON

UNIT PRICE

PER CARTON

11. Offset Opaque 70lb.

(11 x 17) Brite white, manufacturer

12. Offset Opaque 70 lb.

11 x 17, Brite White Pre-perforated in center back

13. Offset Opaque 70 lb.

8 ½ x 11, Brite White MicroPerf 2 1/2" up from bottom

14. Offset Opaque 70#

8.5 x 11, Brite White MicroPerf, 3 1/2" up from bottom

15. Offset Opaque 70#

8.5 x 14, Brite White MicroPerf 3 1/2" up from bottom

16. Offset Opaque 70 lb.

12 x 18 Brite White

17. Offset Opaque 70lb.

(11 x 17), Colored

18. 17 x 11 Short Grain

Colored, 65# Cover

19. Brite Hue 60lb ( 8 1/2 x 11)

20. 60lb (11 x 17)

60# TEXT, COLORED

21. Parchment, 60 lb. (8 ½ x 11), colored

22. Parchment, 60 lb. (11x17), colored

Short grain

PER CARTON

23. 11 x 17, White, 70# Text __________ $__________

24. 8 ½ x 11 white, Crack and Peel __________ $__________

25. Cougar

70# white

8.5 x 11 Text

26. Cougar

70# white

8.5 x 14 Text

27. Cougar

11 x 17 Text

28. Cougar

12 x 18 Text

29. Chorus Art Burgo coated text

100# white 12 x 18 Text

COVER

30. Hammermill Accent Opaque

80#, 11 x 17, White

31. Offset Opaque Vellum 60 lb.

8 ½ x 11 Colored

32. Cover 65 lb. (8 ½ x 11)

Cream White

33. Smooth 65 lb. 8 ½ x 11

Brite white cover – short grain Manufacturer

PER CARTON

UNIT PRICE

PER CARTON

34. 17 x 11 Short Grain

Brite white #65

35. Vellum Bristol Cover 67lb

White

36. Vellum Bristol Cover 67 lb.

Colored

37. Satin Cover, 65#

(8 ½ x 11)

38. Satin Cover, 65#

(11 x 8 ½)

39. Satin Cover, 65#

40. Satin Cover 65#

(17 x 11)

41. Index: s/b 110lb. (8 1/2 x 11)

White, Manufacturer

42. Index: s/b 110lb. (8 1/2 x 11)

Colored

43. 11 X 17 Index Spring Hill 110# __________ $__________

44. Brite White

80# Cover 8 ½ x 11

PER CARTON

45. Britewhite

80# Cover 11 x 81/2 Short grain Short grain

46. Offset Opaque Vellum 60 lb.

(8 ½ x 14) White

47. Offset Opaque Vellum 60 lb.

(8 ½ x 14) Colored

48. Vellum Bristol Cover: 67lb.

White

49. Vellum Bristol Cover: 67lb.

Colored

50. Smooth 65lb. (8 1/2 x 14)

Britewhite cover

51. Parchment, 65 lb. Cover

8 1/2 x 11, Colored

52. Parchment, 65 lb. Cover

(17 x 11) Colored, short grain

53. Parchment, 80 lb. Cover

11 x 8 1/2, Colored

54. 11 x 8 ½, 65# Cover

Short Grain

55. Hammermill Accent Opaque 80#

17x11, short grain

PER CARTON

56. Smooth 65#, 14 x 8 ½, brite white

Cover

57. 5-bank Tabs, Cover

65#

8.5 x 11, white

58. Accent Opaque Cover

80# 12x18, white

59. Rolland HiTech50

80 # smooth white 11 x 8.5 Cover

60. Rolland HiTech50

80# smooth white 11 x 17 Cover

61. Rolland HiTech50

17 x 11 Cover

62. Rolland HiTech50

18 x 12 Cover

63. Rolland HiTech50

100# smooth white

64. Rolland HiTech50

12 x 18 Cover

65. Rolland HiTech50

100# smooth white

66. Cougar

80# white, cream 11 x 8.5 Cover

67. Cougar

11 x 17 Cover

PER CARTON

68. Cougar

17 x 11 Cover

69. Cougar

70. Cougar

71. Cougar

65# white, cream

72. Cougar

65# white, cream

73. Chorus Art Burgo coated cover

80# white

74. Chorus Art Burgo coated cover

75. Chorus Art Burgo coated cover

80# white

76. Chorus Art Burgo coated cover

COLOR COPY

77. Hammermill Color Copy Paper

28# Text, 11 x 17

78. Hammermill Color Copy Paper

28# Text, 12x18

79. Hammermill Color Copy Cover

60# Cover 18 x 12, short grain

PER CARTON

80. Hammermill 60# Color Copy Cover

12 x18, long grain

81. 18 x 12, 60# Color Copy Cover __________ $__________

82. 18 x 12, 60# Mohawk Color Copy 98

12-213 Cover

83. 17 x 11, 60# Mohawk Color Copy 98

12-212 Cover

PLOTTER PAPER (Please state length of roll)

84. 24" x ___' roll uncoated bright white paper for HP plotters

85. 24" x ___' roll coated bright white

86. 24" x ___' roll glossy photo paper for

HP plotters

87. 42" x ___' roll uncoated bright white

88. 42" x ___' roll coated bright white

89. 42" x ___' roll glossy photo paper for

HP plotters

POCKET FOLDERS FOR COLOR

COPIERS

90. 9" x 12" 10 pt Kromekote pocket folder kit

91. 4" x 9" 10 pt Kromekote peel n stick, set of two

92. 4" x 9" 10 pt Kromekote peel n stick pocket, one side only

PER CARTON

NCR

93. NCR: 2 part RS (8 1/2 x 11) __________ $__________

94. NCR: 3 part RS (8 1/2 x 11) __________ $__________

95. NCR: 4 part RS (8 1/2 x 11) __________ $__________

96. NCR: 5 part RS (8 1/2 x 11) __________ $__________

97. NCR: 6 part RS (8 1/2 x 11) __________ $__________

98. CF Tag Cover (8 1/2 x 11) 105lb. __________ $__________ White Manufacturer

99. CF Tag Cover ( 8 1/2 x 11) 105lb. __________ $__________ Manila Manufacturer

100. CF Colored Paper __________ $__________

101. CB Blue Paper __________ $__________

102. CF 19 (8 1/2 x 11) __________ $__________ White – 20# Manufacturer

103. CB-15 (8 1/2 x 11) Grain Long __________ $__________ White - 20# Manufacturer

104. CFB-17 (8 /12 x 11) Grain Long __________ $__________ Colored - #20 Manufacturer

105. NCR: 2 part RS (8 1/2 x 14) __________ $__________

106. NCR: 3 part RS (8 1/2 x 14) __________ $__________

107. NCR: 4 part (8 1/2 x 14) __________ $__________

PER CARTON

108. NCR: 5 part (8 1/2 x14) __________ $__________

109. XerO Forms NCR for Copiers

2 part, 8 ½ x 11

110. XerO Forms NCR for Copiers

3 part, 8 ½ x 11

111. XerO Forms NCR for Copiers

4 part, 8 ½ x 11

112. NCR, 11 x 17, 2 part __________ $__________

113. NCR, 11 x 17, 3 part __________ $__________

114. NCR, 11 x 17, 4 part __________ $__________

115. NCR, 11 x 17, 5 part __________ $__________

116. NCR, 11 x 17, 6 part __________ $__________

ENVELOPES

117. #10 economy, white diagonal, V-shaped flap, plain, 24 lb. sub.

White woven, gummed flap, executive cut machine-able envelope,

118. #10 white diagonal, V-shaped flap, plain, 24 lb. sub. White woven, gummed flap, executive cut machine-able envelope Mfgr.

100% PCW recycled

119. #10 white diagonal, V-shaped flap, plain, 24 lb. sub. White woven, gummed flap, executive cut machine-able envelope Mfgr., 30% PCW recycled

PER CARTON

UNIT PRICE

PER CARTON

120 Printmaster #04048

#10 window, white, 24 lb.

Window is 1 1/8"H x 4 ½" L Window is 7/8" from left and ½" from bottom

121 Explorer Brand 24

#10 Window, with side seam 2,500 per case

122 #9 economy, white, diagonal seam, __________ $__________ v-shaped, gummed flap, 24 lb., executive cut, machine-able env.

123 a) 4 3/8 X 5 3/4 cream white or white

VIA Vellumn

b) 8 ½ x 11 card stock short grain to match "a"

c) 11 x 8 1/2 card stock long grain to match "a"

d) 5 BAR – 4 1/8 x 5 5/8

Cream white or white a)

b) 4 5/8 x 6 ¼ announcement panel card white

c) 4 ¾ x 6 ½ announcement envelopes white to match "a"

125 9 x 6 Envelopes, 24# White __________ $__________

126 9 x 6

Standard window env, 24# white

Via Vellumn

a) 5 1/4 x 7 1/4 Lee announcement envelope, white or cream white Mfgr.

b) 11 x 8 1/2 card stock short grain to match "a"

c) 8 ½ x 11 card stock long grain to match "a"

PER CARTON

128 #9 window envelope (security blue tint "A"), special window 1"x3.75" standard, Mfgr.

129 #9 window envelope (security blue tint "A"), special window, 1”x2” for transcript

130 6 ¾ economy v-flap 24 sub

White, Mfgr.

131 6 ¾ Economy- window 24 sub. __________ $__________

132. Interoffice (10 x 13) with string tie, drilled holes, reusable 28 lb., Mfgr.

133. #9 Envelope 24# standard window __________ $__________

134. Catalog Envelope-white

24lb. – 9 ½ x 12 ½

135. Catalog Envelope-white with window, 24 lb., 9 x 11 ¼, Gummed flap

136.

A7, A6, A2 Envelopes Smooth white

8 ½ x 11 White Opaque Vellum cover to match "a"

137. Self-Sealing Peel n’ Seal

Gumming, 28 lb., size 10" x 13" Pk. 500 in box, Mfgr.

138. Brown Kraft Envelopes

Size 7 ½ x 10 ½ - 28 lb., Mfgr.

139. Brown Kraft Envelopes

Size 12 x 15.75 Flap with brad on short edge

PER CARTON

140. Brite Hue, A7 envelope, colored __________ $__________

141. Brite Hue, A6 envelope, colored __________ $__________

142. Brite Hue, A2 envelope, colored __________ $__________

143. Brite Hue, #10 envelope, colored __________ $__________

144. Brite Hue, 9 x 12 catalog envelope,

145. Catalog Envelope

White with special window "A" 24#, 9x11.5 Gummed 1.25"x4" for Admin

146. Catalog Envelope

White with special window "B" 24#, 9x11.25 Gummed 1"x3" for Cashier

147. Remittance Envelope

No. 6 ¾ 6 ½ x 3 5/8 24# white

Will Shipping Be Charged? Yes_____ No_____ $__________

File details come from the government source that posted it. Updated .