Pan American Center Performance Stage and Accessories

New Mexico State University (NMSU) has issued an Invitation to Bid (ITB) Number 2023-ITB-496 for the procurement of a comprehensive performance stage and accessories for the Pan American Center, located in Las Cruces, New Mexico. The procurement specifically requires one performance stage measuring 60 x 40 x 48"-78" in height, which includes 100 4' x 8' reversible decks, 53 support under structures, one ADA ramp, multiple guardrails, two 8-step ADA stairs, stage wings, and accompanying skirting. Vendors must provide storage carts for all stage components, ensure decks support at least 125 psf, and include engineering and supervised installation with a minimum two-year warranty starting on the first event day of the facility. The bid was opened on June 9, 2023, and will close on July 10, 2023, with vendors required to submit proposals through the Pistol Pete's Bidding System. Preferred manufacturers include StageRight or Sico, though equivalent products from financially stable manufacturers will be considered, with NMSU and the venue retaining final determination on acceptable substitutions. The staging equipment must be delivered F.O.B. Destination to the Pan American Center between August 1st and August 31st, 2023.

The procurement appears to have no specific set-aside designations or restrictions limiting respondents, though bidders must comply with equal employment opportunity regulations and New Mexico state business certification requirements. SICO America, Inc. was ultimately awarded the contract for $221,337.00, indicating the potential budget range for this procurement. Vendors must maintain specific insurance requirements, including commercial general liability insurance of at least $1 million per occurrence and $2 million aggregate, and commercial automobile liability insurance of at least $1 million per incident. The contract is subject to NMSU's standard terms and conditions, which include provisions for non-discrimination, confidentiality, intellectual property rights, and compliance with data protection regulations. The university reserves the right to audit seller records for three years after the contract term, and payment terms are generally net thirty days from acceptance of goods or services. Potential bidders were advised to carefully review technical submission requirements and submit bids well in advance of the deadline to avoid potential complications.