Pagers, lease of, term contract

Palm Beach County Board of County Commissioners' Purchasing Department issued RFQ #950619/CR on November 30, 2018, to procure leasing services for alphanumeric and digital numeric pagers with comprehensive paging network services. The solicitation seeks to establish a term contract providing service coverage within Palm Beach County, the State of Florida, and nationwide to support the County's current inventory of 109 alphanumeric pagers and 55 digital numeric pagers requiring replacement and ongoing support. The successful vendor must deliver comprehensive technical specifications including 95 percent outdoor and 90 percent indoor coverage reliability, unlimited local paging services with direct dial access, 24-hour emergency support, professional account management, and detailed electronic billing in spreadsheet format. Required qualifications include current Federal Communications Commission licensing, compliance with all federal, state, and local telecommunications regulations, full maintenance and repair services at no additional cost, and direct coordination with Palm Beach County's Emergency Services & Security Division. The contract is structured on a lot-by-lot award basis to the lowest responsive and responsible quoter, with pricing submitted as fixed unit rates for monthly lease charges, replacement costs, premium coverage options, and service features. Quotations were due by December 7, 2018, at 4:00 p.m. Eastern Time, with responses accepted via fax or email, and initial implementation must be completed within fifteen calendar days from receipt of the delivery order, with subsequent new or replacement pager deliveries required within two business days.

The procurement documents do not specify set-aside designations or restrictions on the types of organizations eligible to respond to this solicitation. No incumbent vendors, current contractors, or existing infrastructure integration requirements are identified in the available documentation. The contract award structure provides for an initial twelve-month term with the option to renew for four additional twelve-month periods, contingent upon mutual written agreement and appropriation of funds, ensuring continuity of service with potential for extended engagement. Pricing must remain firm for the initial term and all renewal periods, with any sales promotions or market price reductions automatically extended to the County, establishing predictable long-term costs. The specific budget allocation or award value for this term contract is not disclosed in the solicitation materials provided.