P26-03 Custodial Equipment

Forsyth County Schools (FCS) Board of Education in Georgia is issuing Request for Proposal P26-03 to procure custodial equipment from qualified vendors through a competitive proposal process conducted via the Euna Procurement platform. The solicitation seeks proposals for the supply and delivery of custodial equipment with all pricing to include delivery and assembly to the FCS warehouse located at 441 Canton Highway, Cumming, Georgia 30040, with final delivery scheduled for late June 2026. All equipment must be new and unused with standard manufacturer's warranties included in pricing, and the awarded contractor(s) must provide on-site training to the FCS custodial team at the warehouse and ensure all products are fully operable upon delivery. Evaluation criteria include vendor qualifications, experience, past performance, references, lead times, and methodologies, with cost considered as a secondary factor; awards may be made to one or more contractors based on the lowest responsive and responsible bidder meeting all specifications and terms. Proposals must be submitted electronically through the Euna Procurement Portal by 3:00 PM Eastern Time on February 23, 2026, with questions to be submitted through the Message Center prior to the established question deadline; equipment is anticipated to be purchased in April or May 2026. The contractor must provide proof of insurance with minimum coverage limits of $1,000,000 Commercial General Liability, $1,000,000 Commercial Automobile Liability, and $2,000,000 Umbrella/Excess Liability, and all employees must be registered through the FCS Safety-Check Contractor Identification System and pass a Sexual Offender Database check.

The RFP documentation does not specify set-aside designations or restrictions limiting participation to particular enterprise categories, indicating that the solicitation is open to all qualified vendors meeting the stated requirements. No incumbent vendors or existing contractors are identified in the available solicitation materials, and no specific technology or infrastructure integration requirements are noted beyond standard delivery and assembly expectations. Vendors must comply with O.C.G.A. 13-10-91 by registering with and utilizing the federal E-Verify work authorization program, with contractors required to submit a notarized Contractor Affidavit and ensure all subcontractors provide similar compliance documentation. All prices must remain firm for 12 months from the award date, be submitted on an FOB destination basis, and exclude federal excise tax and state and local sales tax; payment will be made within 30 days of receipt of correct invoices and notification of goods receipt. The specific contract value and overall procurement budget are not disclosed in the posted solicitation documents, though FCS anticipates a single contract period from the award date until successful delivery of all equipment, with potential annual renewals up to four times if agreeable to both parties.