Overhead Trolley Lift Crane and Man Basket Certification, Maintenance, Repair and Modifications

The County of Orange, OC Public Works, is issuing an Invitation for Bid (IFB) for overhead trolley lift crane and man basket certification, maintenance, repair, and modifications services to be provided on an as-needed basis across multiple County facilities including Los Alamitos Pump Station, Rossmoor Pump Station, South Park Pump Station, Haster Pump Station, 7 Oaks Dam, and Central Utility Facility, with potential expansion to additional County locations. The procurement encompasses quarterly, annual, and four-year proof load testing; field inspections; certification; and maintenance and repair services for overhead trolley cranes in full compliance with California Code of Regulations Title 8, Section 4884, and Cal/OSHA regulations. Qualified contractors must possess a valid Overhead Crane Certification License issued by the State of California and must provide all labor, materials, tools, equipment, and parts necessary to complete work on an as-needed basis, with non-emergency service requests to be addressed within one business day and emergency requests requiring response within two hours. Contractors must maintain 24/7 telephone service capability, hold valid California State Contractor's Licenses, and provide 90-day warranties on all materials with callback repairs at no cost during the warranty period. Bidders must submit firm, itemized pricing for nine line items including hourly rates for maintenance and repairs, quarterly and annual testing certifications, proof load testing, field inspections, overtime rates, man basket certifications, and shop hourly rates. All bids must be submitted electronically through the County's eProcurement Portal by April 23, 2026, at 2:00 p.m., with bids remaining valid for 120 days following the closing date; questions or requests for interpretations must be submitted through the solicitation's Question & Answer section by Thursday, April 9, 2026, before 2:00 p.m. Award will be made to the lowest responsive and responsible bid, with the County reserving the right to make a single award or multiple awards if deemed in its best interests.

The County applies a five percent preference deduction for certified Orange County Local Small Business (OCLSB) or Disabled Veteran Business Enterprise (DVBE) bidders during evaluation. No incumbent vendors or current contractors are identified in the solicitation materials. Upon award notification, the selected contractor must submit certificates of insurance, a completed W-9 form, DUNS and UEI numbers, and other required documentation within seven days. The contractor will be required to furnish both a Performance Bond and a Labor and Material Payment Bond, each in amounts to be determined based on the contract value in accordance with California requirements and County standards. The contract is structured as a usage-based agreement with a total contract amount not to exceed $225,000, with an initial term of five calendar years effective July 18, 2026, and no automatic renewal provisions unless approved by the County Board of Supervisors. Board of Supervisors approval is required due to the anticipated annual value exceeding $200,000. Compensation is paid in arrears within 30 days of invoice receipt, with no price increases permitted during the first contract year; subsequent adjustments require 180 days' advance written notice with documented cost justification, though all price decreases automatically extend to the County.