Overhead Trolley Lift Crane and Man Basket Certification, Maintenance, Repair and Modifications

The County of Orange, OC Public Works, in partnership with the Orange County Flood Control District, is soliciting competitive bids for Overhead Trolley Lift Crane and Man Basket Certification, Maintenance, Repair and Modifications services on an as-needed basis. This fully electronic solicitation is open to qualified vendors and will result in a five-year contract effective July 18, 2026, with no automatic renewal. The services encompass quarterly, annual, and four-year proof load testing; field inspections; certifications; and repairs at six service locations including Los Alamitos Pump Station, Rossmoor Pump Station, South Park Pump Station, Haster Pump Station, 7 Oaks Dam, and Central Utility Facility. Contractors must hold a valid California Overhead Crane Certification License and comply with California Code of Regulations Title 8, Section 4884, and CAL/OSHA regulations, with all testing and inspections performed by or under direct supervision of a licensed certifier. Bidders must submit firm, fixed pricing on nine line items covering hourly maintenance and repair rates, quarterly and annual testing certifications for overhead trolley cranes and man baskets, proof load testing, field inspection hours, overtime rates, man basket certifications, and shop hourly rates. The contractor must maintain a 24/7 telephone answering system, respond to non-emergency requests within one business day and emergency requests within two hours, provide a 90-day warranty on materials, and complete repairs within two working days. All questions and requests for clarifications must be submitted through the County's online Question & Answer section by Thursday, March 12, 2026, before 2:00 p.m., with bids due by March 26, 2026, at 2:00 p.m., and a bid validity period of 120 days following the closing date.

The County applies local small business preferences requiring a minimum of 20 percent of the contract amount be allocated to Orange County Local Small Business (OCLSB) and/or Disabled Veteran Business Enterprise (DVBE) subcontractors, with an additional two percent administrative rebate on total sales payable to the County through third-party administrator Pavilion. Certified OCLSB or DVBE bidders receive a five percent preference deduction on their bids, with an eight percent preference available for businesses certified as both OCLSB and DVBE, subject to a maximum allowable preference deduction of $100,000. The solicitation is subject to prevailing wage requirements and compliance with California prevailing wage laws, with the County's District Attorney's Office Public Works Unit enforcing such compliance through investigation and prosecution of violations. A performance bond and labor and material payment bond are required, with bond amounts and approval from the County's CEO/Risk Management office and Office of County Counsel. The total contract amount is not to exceed $225,000, with no price increases permitted during the first contract year and any future adjustments requiring 180 days' advance written notice with documented proof of cost increases. Board of Supervisors approval is required due to the contract value exceeding $200,000 annually, and the County reserves the right to award to multiple contractors, reject any or all bids, negotiate with the lowest responsive and responsible bidder, and defer award for up to 90 days.