Overhead_Trolley_Lift_Crane_and_Man_Basket_Certification,_Maintenance,_Repair_and_Modifications_(Addendum_#2_Revision).pdf

County of Orange, OC Public Works

Invitation for Bid for Overhead Trolley Lift Crane and Man Basket Certification, Maintenance, Repair and Modifications

IFB # IFB-080-2974801-EL

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/ocgov

COUNTY OF ORANGE

OC Public Works

PROCUREMENT SERVICES

601 N. Ross St.

Santa Ana, CA

92701

Date: Thursday, February 26, 2026

INVITATION FOR BIDS

FOR: OVERHEAD TROLLEY LIFT CRANE AND MAN BASKET CERTIFICATION,

MAINTENANCE, REPAIR AND MODIFICATIONS

BID MUST BE RECEIVED BEFORE:

March 26, 2026 / 2:00 pm

IFB # IFB-080-2974801-EL

Procurement Services Regular Office Hours:

8:00 AM to 5:00 PM

Monday through Friday

The office is closed between 12:00 PM and 1:00 PM

Table Of Contents

1. General Information

2. General Instructions

3. Protest Procedures

4. Scope of Work

5. OCLSB and DVBE Preference Policies Certification Requirements

6. Electronic Fund Transfer (EFT)

7. Pricing

8. Vendor Responses

Attachments:

A - Model Contract IFB-080-2974801-EL

B - Orange_County_District_Attorneys_Office_Public_Works_Unit 2023

Invitation for Bid for Overhead Trolley Lift Crane and Man Basket Certification, Maintenance, Repair and

Modifications IFB # IFB-080-2974801-EL

County of Orange IFB

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SECTION 1. General Information

1.1 IMPORTANT NOTICE

The County has attempted to provide all information available. It is the responsibility of each Bidder to review, evaluate, and, where necessary, request any clarification prior to submission of a bid. If any person contemplating submitting a bid in response to this IFB is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they must submit a written request for clarification/interpretation to the County Deputy Procurement Agent

(DPA), Eve Lee, via the County’s online biding system.

1.2 CLARIFICATION/INTERPRETATION

If clarification or interpretation of this solicitation is considered necessary by County, a written addendum shall be issued and the information will be posted on County’s online bid system. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the County DPA. All addenda will be submitted and posted on the County’s online bidding system. It is the responsibility of each Bidder to periodically check the County’s online biding system to ensure that they have received and reviewed any and all addenda to this solicitation. The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

All questions or requests for interpretation must be received by Thursday, March 12, 2026 before

2:00 pm.

1.3 COMMUNICATION

Bidders are not to contact other County personnel with any questions or clarifications concerning this

Invitation for Bid (IFB). All questions regarding this solicitation must be submitted via the Question &

Answer section of this solicitation within the County’s eProcurement Portal at:

https://procurement.opengov.com/portal/ocgov. Any County response relevant to this IFB other than through or approved by County is unauthorized and will be considered invalid.

County's Deputy Procurement Agent, Eve Lee, eve.lee@ocpw.ocgov.com, will provide all official communication concerning this IFB.

1.4 BID VALIDITY

Bids will be valid for a period of 120 days after IFB closing date.

1.5 LOBBYISTS

County of Orange does not require and neither encourages or discourages the use of lobbyists or other consultants for the purpose of securing business.

ORANGE COUNTY BOARD OF SUPERVISORS

AND COUNTY AGENCY OFFICERS

Board of Supervisors

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Janet Nguyen, First District Vicente Sarmiento, Second District

Donald P. Wagner, Chairman, Third District Doug Chaffee, Vice Chairman, Fourth District

Katrina Foley, Fifth District

County Agency Officers

Claude Parrish, Assessor Hugh Nguyen, Clerk-Recorder

Todd Spitzer, District Attorney-Public Administrator Don Barnes, Sheriff-Coroner

Shari L. Freidenrich, Treasurer-Tax Collector Andrew Hamilton, Auditor-Controller

SECTION 2. General Instructions

2.1 REVIEW

Before submitting a bid, Bidders shall carefully review the General Instructions and examine the solicitation contents, including the Model Contract Terms, Conditions and Scope of Work. Bidders shall include in their bid response a monetary sum to cover the cost of all items included in the Contract. The Model

Contract contained in this solicitation is the Contract proposed for execution. Upon award, awarded Bidder will be required to sign and submit Contract for execution.

2.2 RESPONSIVENESS

Responsive bids shall include completed submittals/attachments provided in the Vendor Responses.

2.3 BID SUBMISSION

Electronic Bids shall be submitted via the County’s online bidding system via the following link https://procurement.opengov.com/portal/ocgov. All required sections of the IFB as listed above, must be submitted via the County’s eProurement Portal. Bidder is solely responsible for “on time” submission of their electronic bid. The County will not accept late bids and no exceptions shall be made. County will only receive those bids that were transmitted successfully.

Note: Electronic Bids cannot be viewed by County until after the solicitation deadline. If you encounter any problems with your registration, system, bid submission, or other system issues, please contact OpenGov’s support staff via the live chat option or via email at procurement-support@opengov.com.

2.4 AWARD

Upon recommendation of Contract award, Bidder will be required to submit the following documents within seven (7) days of County notification, unless otherwise specified in the solicitation:

A. Insurance: Certificate(s) of Insurance, including additional Insured Endorsement(s); refer to Model

Contract, Article-Insurance

B. W-9 Form: Current signed W-9 (Taxpayer ID No & Certification), which includes Contractor’s

Legal Business Name(s). Out of State Vendors are required to submit a 587/590 Form.

mailto:procurement-support@opengov.com

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2.5 PRICING

A. Bid Prices: The bid prices quoted on this solicitation shall be firm for the entire contract term of the awarded Contract.

B. Addenda: Bid prices offered shall reflect all addenda issued by County.

C. Scope of Work: Bids shall be submitted only for the items and/or services as stated in the Scope of

Work, Attachment A of Model Contract; bids for other than the items and/or services listed will not be considered.

D. Firm Prices: The County will only consider firm price bids.

E. Profit: The net amount of profit will remain firm for the entire term of the Contract. Contract adjustments which increase Contractor’s profit will not be allowed.

F. Price Decreases: All price/rate decreases will automatically be extended to the County. Please reference Paragraph – Price Increase/Decrease provision for additional information.

G. Acceptance: Bids must be provided for each item separately, “all-or-none” bids will not be accepted unless in the best interest of the County.

2.6 NO SUBSTITUTIONS

The bidder is required to meet all specifications and requirements contained in this solicitation. No substitutions will be accepted, unless prior County written approval is received.

2.7 DISCREPANCIES

Bidder shall take all responsibility for any errors or omissions in their bids. Any discrepancies in numbers or calculations shall be interpreted to reflect the lowest price to the County.

If prior to contract award, a Bidder discovers a mistake in their bid which renders the Bidder unwilling to perform under any resulting contract, the Bidder must immediately notify the buyer and request to withdraw the bid. It shall be solely within the County's discretion as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award of "all or none" of the items, then any withdrawal must be for the entire bid.

If the solicitation provided for evaluation and award on a line item or combination of items basis, the County may consider permitting withdrawal of specific line item(s) or combination of items.

2.8 BID EXPENSES

The County shall not be liable for any expenses incurred by potential Contractors in the preparation or submission of their bids. Pre-contractual expenses are not to be included in the Contractor’s Pricing Sheet. Pre-contractual expenses are defined as, including but not limited to, expenses incurred by Bidder in:

A. Preparing its bid in response to this IFB.

B. Submitting that bid to the County.

C. Negotiating with the County any matter related to the bid; and, D. Any other expenses incurred by the Bidder prior to the date of the award and execution, if any, of the

Contract.

2.9 ACCEPTANCE/REJECTION/AWARD

A. Bids submitted in response to this IFB may become subject to public disclosure under the California

Public Records Act, and other applicable law. The County shall not be liable in any way for disclosure of any such records. Additionally, all bids shall become the property of the County.

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B. The lowest responsive, responsible Bidder will be recommended for contract award.

C. Bids will be reviewed by the County for responsiveness to all requirements. The County has the right to reject any bid deemed unresponsive or lacking the resources or experience to adequately perform the services described herein.

D. Only those responsible, responsive bids meeting all solicitation requirements and specifications shall be further reviewed for consideration for award. Award shall be based on the lowest, responsive, responsible bid.

E. Please take notice, non-acceptance of the County of Orange terms and conditions, incorporated in model contract, may deem a bid non-responsive. County may not accept any other terms, conditions, or provisions contrary to those contained within this solicitation.

F. Final award determination shall be based upon the lowest responsive, responsible bid, and may also include a review of Bidder’s ability to meet the requirements and perform the services specified in this solicitation; Bidder’s references and past performance; and Bidder’s acceptance of County of Orange terms and conditions.

G. By submitting a response to this solicitation, Bidders agree to accept the decision of the County DPA as final.

H. Awarded Bidder will be required to sign a contract upon award. If Bidder is a corporation, signature will be provided in accordance with the corporation’s code as specified in this solicitation.

2.10 RIGHTS RESERVED TO COUNTY

The County reserves the right to:

A. Request a sample for determining equality with the specified brand.

B. Waive, at its discretion, any non-material defects, irregularity, or informality, which County deems correctable or otherwise not warranting rejection of the bid that do not result in any unfair competitive advantage.

C. Verify and validate any information prior to Contract Award and during the entire term of the

Contract.

D. Make multiple awards to Bidders for services requested in this solicitation, at its sole discretion, to serve the best interests of the County

E. Accept or reject in whole or in part any or all bids received as a result of this solicitation at its sole discretion and to solicit for new bids, as the best interest of the County may require.

F. Negotiate the final Contract with the lowest, responsive and responsible Bidder or Bidders as necessary to serve the best interests of the County.

G. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representation that any contract will be awarded to any Bidder responding to this solicitation.

H. Award its total requirements to one Bidder or to apportion those requirements among two or more

Bidders as the County may deem to be in its best interests; therefore, bids must be provided for

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County.

I. Defer award of this Contract for a period of 90 days after the Bid opening. During this period of time, Bidders shall guarantee the prices quoted in their Bids. County and the lowest responsive, responsible Bidder may mutually agree in writing to a longer deferral period.

2.11 JOINT BIDS

Where two or more Bidders desire to submit a single bid in response to a solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm or multiple firms, but not with multiple firms doing business as a joint venture.

2.12 UNFAIR PRACTICES AND OTHER LAWS

Bidder warrants that its bid complies with the Unfair Practices Act (Business and Professions Code Section

17000 et seq.) and all applicable County, State and Federal laws and regulations.

2.13 INDEPENDENCE OF BID

By submitting a bid, Bidder swears under penalty of perjury that it did not conspire with any other supplier to set prices in violation of anti-trust laws.

2.14 AMERICANS WITH DISABILITY ACT (ADA)

To comply with the non-discrimination requirements of the ADA, it is the policy of the County to make every effort to ensure that its programs, activities and services are available to all persons, including persons with disabilities. For persons with a disability needing a reasonable modification to participate in the procurement process, or for persons having questions regarding reasonable modifications for the procurement process, you must contact the buyer listed in the solicitation.

2.15 DUNS NUMBER

The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your bid submission response.

2.16 UNIQUE ENTITY IDENTIFIER NUMBER (UEI)

The County requires a valid UEI number prior to Contract Award. If needed, your company may obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your bid submission response.

SECTION 3. Protest Procedures

Any actual or prospective bidder or respondent who alleges an error or impropriety in the solicitation or award of a contract may submit a grievance or protest to Eve Lee at eve.lee@ocpw.ocgov.com, as set forth herein.

PROTEST PROCEDURES

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

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A. The name, address, and telephone number of the protestor;

B. The signature of the protestor or the protestor’s representative;

C. The solicitation or contract number;

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

Protest of Solicitation Specifications:

A. All protests related to solicitation specifications must be submitted to the Deputy Procurement

Agent (DPA), Eve Lee at eve.lee@ocpw.ocgov.com, no later than five (5) business days prior to the Closing Date of the solicitation. Protests received after the five (5) business-day deadline will not be considered by the County.

B. In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a bid/response prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in this solicitation.

Protest of Award of Contract:

A. Protests related to the award of a contract must be submitted to the Deputy Procurement

Agent, Eve Lee at eve.lee@ocpw.ocgov.com, no later than five (5) business days after the Notice of Solicitation Ranking Results is provided by the DPA.

B. Protests relating to a proposed contract award received after the five (5) business day deadline will not be considered by the County.

C. If the five (5) business day period expires without the receipt of a protest, the department may move forward with the contract award or if necessary, file the item for approval by the Board of

Supervisors.

Protest Process

A. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA issues a decision on the protest.

B. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

C. The County may, after providing written justification, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

D. If the protestor disagrees with the decision of the DPA, the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the Procurement Appeals Board, in accordance with the process stated below.

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APPEALS PROCESS

A. If the protestor wishes to appeal the protest decision of the Deputy Procurement Agent, the protestor must submit, within three (3) business days from receipt of the Deputy Procurement

Agent’s decision, a written appeal to the Office of the County Procurement Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ceo.oc.gov

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the appeal, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the appeal shall be forwarded to the Procurement

Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

SECTION 4. Scope of Work

4.1 SCOPE OF WORK

This Contract is for Various types of Overhead Trolley Lift Crane and Man Basket Certification, Maintenance, Repair and Modifications “as-needed” by County. Service shall be provided in accordance with County Terms, Conditions and this Scope of Work. Contractor shall respond to service calls to the

Pump Stations and Dams at various locations throughout the County and outside County facilities and supply all labor, materials, tools, equipment, parts, etc. required to certify, calibrate and repair Overhead

Trolley Lift Cranes and Man Basket on an “as-needed” basis. No compensation will accrue to Contractor unless and until the Contract is utilized by County.

4.2 SERVICE AREAS

A. Los Alamitos Pump Station – 711 1st Street Long Beach, CA 92676

B. Rossmoor Pump Station – 7500 East Willow Street Long Beach, CA 90720

C. South Park Pump Station – 17845 Newhope Street Fountain Valley, CA 92708

D. Haster Pump Station – 12952 Lampson Avenue Garden Grove, CA 92840

E. 7 Oaks Dam – 32330 Santa Ana Canyon Road Highland, CA 92346 mailto:CPOAppeals@ocgov.com

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F. Central Utility Facility (CUF) – 525 N. Flower Street Santa Ana, CA 92703

Any other locations that may be added during the term of this Contract.

4.3 LEVEL OF SERVICE

A. Contractor shall perform all services required in the quarterly, annual, and fourth year proof load testing on Overhead Trolley Cranes. Included in this field inspection, certification, and maintenance/repair of Overhead Trolley Cranes “as required/as needed” in accordance with State of California, CCR’s Title 8, Section 4884 and the California Occupational Safety and Health Regulations (CAL/OSHA Chapter 3.2., Regulations of the Division of

Occupational Safety and Health, Subchapter 2. Certification Requirements Article 13 for compliance.

B. Contractor shall provide all permits when required (modification or new installation only), labor which is certified as described below, services, manufacturer’s installation and specification sheets, materials, parts, tools and equipment for testing, certification and maintenance of

Overhead Trolley Cranes at various County facilities.

4.4 CONTRACTOR REQUIREMENTS

A. Contractor shall possess a valid Overhead Crane Certification License.

B. All testing, examinations, inspections, heat treatments, and recordkeeping procedures shall be carried out by or under the direct supervision of the licensed certifier or surveyor.

C. Certificates issued pursuant to the license shall be completed and personally signed by the licensed certifier or surveyor performing the test and/or examination.

D. Contractor shall respond to all requests for non-emergency service within 1 business day of the service request from Project Manager.

E. Contractor shall respond to all emergency requests for services within 2 hours, unless a longer response time is specified by the Project Manager.

F. Contractor shall complete all of the required forms for each test performed and submit to the appropriate Cal-OSHA District Office with a copy to Project Manager.

G. Contractor shall provide and maintain a telephone answering system with twenty-four (24) hours, seven-day per week service capable of contacting and dispatching Contractor service personnel.

H. Contractor shall provide all personnel and equipment necessary to provide the required services.

I. Contractor shall provide an estimate of any required or suggested work including a breakdown of labor and material charges prior to the start of any job. Provide alternatives including repair versus replacement estimates.

J. Contractor shall proceed with the work upon approval from Project Manager.

K. Contractor shall supply all pertinent licenses, permits, and fees necessary to perform the work under this Contract. Contractor is required to post permits on the job site.

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L. Contractor shall assume all costs for additional building inspections resulting from anything other than County issued change orders or circumstances beyond Contractor’s control.

M. Contractor shall provide all materials as required for the performance of the work.

Contractor shall maintain an inventory of commonly used materials to insure repairs are completed within two (2) working days of the initial service request or as mutually agreed upon by Project Manager.

N. Contractor shall immediately notify Project Manager of any conditions or changes in site conditions that affect the performance of the work.

O. Contractor shall repair/replace with only new materials of equal or greater quality to the parts or components replaced. All materials to be commercial grade, free from defect, and appropriate for the specific purpose.

P. Contractor shall warranty all materials used in the performance of work under this Contract, for a minimum period of 90 days. Any call back for repair/replacement of any part or component within the warranty period shall be made at no cost to County (parts and labor).

Q. Contractor shall comply with all health and safety requirements of the California Health and Safety Code. Contractor shall implement all precautions necessary to protect his employees, County staff, the public, the work, County property and adjacent property.

R. Contractor shall provide and maintain reasonable security at all times and shall restrict visitors to those necessary for the performance of the work. Contractor and any subcontractor employees shall possess appropriate identification at all times.

S. In the event of an emergency affecting public safety or County property, Contractor shall follow all County directions. In the absence of County direction, Contractor shall act to implement appropriate actions as deemed necessary to protect public safety and or property. Additional cost resulting from emergency work will be negotiated.

4.5 CONTRACT SPECIFICATIONS

A. All services shall be performed in accordance with the standards established in the

Crane Certification and Mechanical Codes and in compliance of all applicable State and County/City codes, laws and ordinances.

B. Work performed under this Contract shall be subject to inspection by Project Manager.

C. All materials shall be supplied in accordance with the requirements of the job and in accordance with the American Society for Testing Materials (ASTM). Materials not meeting the standards shall be removed, whether in place or not, at Contractor's expense, when so directed by Project

Manager.

D. For all replacement of devices installed, a copy of the manufacturer's warranty for the device shall be submitted to Project Manager.

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E. County may, at any time, enter the project site for purposes of inspecting the work and/or performing other concurrent work either with its forces or by Contract. County and Contractor shall perform all such work in cooperation with, and without interference, to the other and shall coordinate activities when interference is unavoidable.

F. Contractor shall ensure that the work area is clean and free from any debris at the end of each day’s work. All debris shall be disposed of off-site by the Contractor in accordance with all applicable codes, ordinances and laws pertaining to the disposal of the material.

G. Contractor shall coordinate all work with the designated Project Manager insuring no or minimal interruption to the facility operations.

H. Only work specifically authorized by Project Manager shall be performed. Any changes required shall be brought to the immediate attention of the Project Manager before proceeding.

I. County reserves the right to bid any job and to use alternate contractors or County staff to provide work for any work relative to this Contract. County reserves the right to utilize any information of data provided by Contractor in the furtherance of acquiring bids, materials or labor without further compensation to Contractor.

4.6 REQUEST FOR WORK

All routine work requests to Contractor will be submitted by Project Manager through telephonic communications. A twenty four (24) hour seven day a week telephone number shall be maintained by

Contractor for the purpose of Emergency calls, as well as an eight (8) hour per day telephone number direct to a company representative during the hours of eight (8) a.m. to four (4) p.m. Monday through

Friday.

4.7 ADDITIONAL REPAIRS AND WORK

A. Upon County request, Contractor shall submit supplemental proposals for Additional

Repairs/Modifications & Work not called for under the Overhead Trolley Lift Crane and

Man Basket Certification & Repairs of this Contract. Contractor must obtain County’s

Project Manager or designee written approval prior to commencing any Additional Repair or

Work.

B. Contractor shall provide supplemental proposals in accordance with the pricing as specified in Attachment B, Additional Repairs and Work Section.

C. County reserves the right to obtain supplemental proposals from, and use alternate sources for completion of the Additional Repairs & Work and to utilize the data provided under this Contract relative to necessary materials and repairs.

D. If the County authorizes work by an alternate source, the Contractor may be relieved of responsibilities pertaining to the equipment affected by the project while work is being the subsequent warranty period.

E. Contractor shall continue to provide services to all areas not affected by work provided by alternate sources.

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F. Upon completion of any Additional Repair and Work, whether by Contractor or an alternative source, the County’s Project Manager or designee and Contractor will inspect the finished product at no additional cost to the County. Upon County’s acceptance of the Additional

Repair & Work, Contractor shall again be responsible for all equipment originally covered under this Contract and the work performed under this section.

4.8 PORTAL TO PORTAL CHARGES

Portal to portal charges shall NOT be allowed. Labor hours shall be charged on the basis of actual time spent on each job, not on a portal-to-portal basis and shall be computed to the nearest one-quarter (1/4) hour.

4.9 RESPONSIBILITIES OF CONTRACTOR

A. Background/Security: All personnel engaged in performance of this Contract shall be warranted to possess sufficient experience and security records to perform this work. Contractor shall conduct a thorough background investigation of each employee providing services under this

Contract, including but not limited to, investigation of employment and police records and shall maintain copy of that request.

B. Health: All personnel shall be in good health and free of contagious diseases. Contractor shall not allow any person (s) under the influence of alcohol or drugs on the premises or in the building.

Neither shall Contractor allow the use of or presence of alcohol or drugs on the premises or in the building.

C. Identification: All personnel shall wear uniforms, displaying company name, furnished by Contractor at all times during performance of this work. Contractor and/or its area supervisor may wear badges in lieu of uniforms.

D. Conduct: Contractor personnel providing services under this Contract shall not be incompetent, disorderly, under the influence of alcohol or drugs, who fails or otherwise refuses to perform the work properly and acceptably or is otherwise objectionable. While performing services under this Contract, personnel consistently come into contact with the general public. Personnel must be respectful and courteous to the public at all times. County expressly retains the right to request any specific Contract personnel be precluded from providing services to County under this Contract. County is not required to provide any reason for requested removal of specified Contract personnel. Contractor shall effectuate removal of the requested Contractor personnel within three (3) business days.

E. Supervision: Contractor shall provide a supervisor or foreman who shall be present at all times during Contract operations, and who shall be responsible for both conduct and workmanship. The supervisor or foreman shall be able to communicate effectively in both written and oral English.

F. Training: Contractor shall have an ongoing training program for its entire staff. Contractor shall provide only personnel that have been fully trained for performance of this work.

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Supervisors shall-have been trained in supervision as well as technical training in Overhead

Trolley Lift Crane Certification & Repairs.

G. Safety: Contractor agrees to perform all work outlined in this Contract in such a manner as to meet all accepted standards for safe practices during operations and to maintain safe conditions of premises and ways at all times, including safely stored equipment, machines, materials or debris, protected excavations, local County, State or other legal intents and terms of the applicable

OSHA and Cal/OSHA Safety orders at all times so as to protect all persons, including

Contractor’s employees, Agency of injury, or damage to their property.

H. Sound Control: Contractor shall comply with all County and local and sound control and noise level rules, regulations and ordinances which apply to any work performed pursuant to the

Contract and shall make every effort to control any undue noise resulting from the operation. Full compensation for conforming to requirements of SOUND CONTROL shall be considered as included in the various items of work involved and no additional compensation will be allowed, therefore.

I. Debris Removal: All trash and debris shall be removed from work area by the end of each working day. At other times during the progress of work, when required, Contractor will remove all surplus materials, rubbish, and debris resulting from the work. Work area will be left in a neat, clean and acceptable condition as approved by Agency/Department Deputy Purchasing Agent or

Designee (hereafter DPA or Designee). No stockpile of debris shall be allowed at the site.

Contractor will pick up and dispose of materials at a site outside of County right-of-way approved for disposal of such materials. Any debris dropped on the public street during entrance of exit of the site shall be removed immediately by Contractor. Full compensation for conforming to requirements of DEBRIS REMOVAL shall be considered as included in the various items of work involved and no additional compensation will be allowed therefore.

J. Protection and Restoration of Existing Areas: Contractor will protect all furnishings and improvements from damage by its operations. All damage will be repaired or replaced, at the option of County, at Contractor’s expense within three (3) days after notification of such damage by Inspector. Repairs and/or replacements will be equal to original in all aspects.

4.10 BEST MANAGEMENT PRACTICES (BMP)

A. Contractor shall conduct operations under this Contract so as to assure that pollutants do not enter municipal storm drain systems which systems are comprised of, but are not limited to curbs and gutters that are part of the street systems ("Stormwater Drainage System"), and to ensure that pollutants do not directly impact "Receiving Waters" (as used herein, Receiving Waters include, but are not limited to, rivers, creeks, streams, estuaries, lakes, harbors, bays and oceans).

B. The Santa Ana and San Diego Regional Water Quality Control Boards have issued

National Pollutant Discharge Elimination System (NPDES) permits ("Stormwater Permits") to the County of Orange, and to the Orange County Flood Control District (District) and cities within Orange County, as co-permittees (hereinafter collectively referred to as "County Parties") which regulate the discharge of urban runoff from areas within the County of Orange, including

Invitation for Bid for Overhead Trolley Lift Crane and Man Basket Certification, Maintenance, Repair and

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Stormwater Drainage System.

C. To assure compliance with the Stormwater Permits and water quality ordinances, County

Parties have developed a Drainage Area Management Plan (DAMP) which includes a

Local Implementation Plan (LIP) for each jurisdiction that contains Best Management Practices

(BMP) that Parties using properties within Orange County must adhere to. As used herein, a BMP is defined as a technique, measure, or structural control that is used for a given set of conditions to manage the quantity and improve the quality of stormwater runoff in a cost-effective manner. These BMPs are found within County’s LIP in the form of Model Maintenance

Procedures and BMP Fact Sheets (the Model Maintenance Procedures and BMP Fact Sheets contained in the DAMP/LIP shall be referred to hereinafter collectively as "BMP Fact Sheets") and contain pollution prevention and source control techniques to eliminate non-stormwater discharges and minimize the impact of pollutants on stormwater runoff.

D. Work shall be performed in conformance with BMP; see fact sheets FF-3

“Equipment Maintenance and Repair”, FF-4 “Fueling”, FF-10 “Spill Prevention and Control” and

FF-11 “Vehicle and Equipment Cleaning” downloaded from the following webpage:

www.ocwatersheds.com/documents/bmp/municipalactivities

E. These BMP Fact Sheets may be modified during the term of the Contract; and County’s

Project Manager shall provide Contractor with any such modified BMP Fact Sheets.

F. Contractor shall, throughout the term of this Contract, comply with the BMP Fact Sheets as they exist now or are modified, and shall comply with all other requirements of the

Stormwater Permits, as they exist at the time this Contract commences or as the Stormwater

Permits may be modified. Contractor agrees to maintain current copies of the BMP Fact Sheets on the job sites throughout the term of this Contract. The BMPs applicable to uses authorized under this Contract must be performed as described within all applicable BMP Fact Sheets.

G. Contractor may propose alternative BMPs that meet or exceed the pollution prevention performance of the BMP Fact Sheets. Any such alternative BMPs shall be submitted to County’s Project Manager for review and approval prior to implementation.

H. County’s Project Manager may visit the job sites and/or review Contractor’s records at any time to assure that activities conducted on the job sites comply with the requirements of this section. Contractor may be required to implement a self-evaluation program to demonstrate compliance with the requirements of this section.

4.11 GUARANTEES, WARRANTIES

Except as otherwise expressly provided in this Contract, and in addition to all other warranties expressed, implied or customary in the trade, Contractor warrants all work to be free from defects of design material and workmanship, for a period of one year from the date of acceptance of work. Contractor, promptly after receipt of notice shall make good, at his expense, all defects developing during this period, including labor and material.

https://www.ocwatersheds.com/documents/bmp/municipalactivities

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The above list may not be complete and any other incidentals necessary in the completion of this Contract shall be included in the bid and no additional compensation shall be allowed.

SECTION 5. OCLSB and DVBE Preference Policies Certification Requirements

County of Orange Local Small Business (OCLSB) Preference and Disabled Veteran Business

Enterprise (DVBE) Preference Policies Certification Requirements

5.1 OCLSB:

Effective January 1, 2020, County of Orange Board of Supervisors adopted the OCLSB Preference policy. Implementation of the OCLSB Preference policy supports local businesses, the local economy and the development of the County’s tax base.

To be certified as a Local Small Business by the County of Orange, a business shall meet (1) and (2) below:

A. Local Business Requirements:

1. Maintains their principal center of operations (i.e. headquarters) within Orange County, and:

2. Has:

a. A business address located in the County of Orange that is not a post office box, or

b. A valid business license or certificate of occupancy issued by the County of Orange or by an Orange County city, or other documentation acceptable to the County of Orange.

c. Through the time of award of the contract. The terms and conditions of the contract shall additionally require the contractor to remain in compliance with the Local Business requirements (pursuant to subsection (a) above) through the term of the contract, including any extensions or renewals, and shall provide that contractor’s failure to comply may be construed by County as a material breach of the contract.

B. Small Business Requirements:

1. Must be certified as a Small Business by the State of California Department of General

Services (DGS): and, C. Above requirements must be valid at the time of bid/proposal submittal.

5.2 DVBE:

Effective January 1, 2021, County of Orange Board of Supervisors adopted the DVBE Preference policy.

The DVBE Preference policy supports local business opportunity, economy and the development of

County’s tax base, and in addition recognizes the service and sacrifice given by the men and women of our

Armed Forces.

To be certified as a Disabled Veteran Business Enterprise by the County of Orange, a business shall meet

(A) and (B) below:

A. Must be certified as a DVBE by the State of California Department of General Services (DGS);

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B. DGS DVBE requirements must be valid at the time of bid/proposal submittal and through the time of award of the contract.

To participate as an OCLSB and/or DVBE please read and follow the process outlined in COUNTY OF

ORANGE LOCAL SMALL BUSINESS (OCLSB) AND DISABLED VETERAN BUSINESS

ENTERPRISE (DVBE) CERTIFICATION REQUIREMENTS in the VENDOR RESPONSES.

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

5.3 OCLSB/DVBE CERTIFICATION REQUIREMENTS:

County Of Orange Local Small Business (OCLSB) Preference And Disabled Veteran Business

Enterprise (DVBE) Certification Requirements

A. To participate as an OCLSB and/or DVBE the following requirements must be met:

1. Must be certified with State of California the Department of General Services (DGS) as a

Small Business. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

2. Must be certified with DGS as a DVBE. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

3. Maintains their principal center of operations (i.e. headquarters) within Orange County.

4. Certification must be valid at the date/time solicitation is closed, and it shall remain in effect at the time of contract award. County reserves the right to verify and/or reject incomplete documents.

5. Complete and sign the Affirmation form attached herein. The signed Affirmation form and the OCLSB Certification are required and must be returned with the solicitation response.

B. OCLSB or DVBE Preference provides for the following:

1. Invitation for Bid – IFB

A five percent (5%) deduction in the original bid price shall be applied to all confirmed

OCLSB or DVBE bidders for evaluation purposes. If the lowest bidder is a certified OCLSB or DVBE bidder, the contract will be awarded at the certified OCLSB or DVBE’s original bid price. The maximum allowable preference deduction is $100,000.

2. Request for Proposal - RFP

An additional five percent (5%) shall be applied to the tallied cost score of each certified

OCLSB or DVBE to obtain their final score. If the final score of any OCLSB or DVBE matches the final score of a non-OCLSB or non-DVBE, preference shall be given to the certified OCLSB. If two or more OCLSB or DVBEs have the same final score, the County shall determine the contract award based on the County’s best interest. Any Request for

Proposals that does not include cost as a scoring criteria shall instead apply the five percent

(5%) or eight percent (8%) preference percentage pursuant to the eligibility requirements above to a scoring criteria in the RFP that makes up no more than twenty percent (20%) of the total RFP.

C. Dual OCLSB and DVBE Preference provides for the following:

https://caleprocure.ca.gov/pages/sbdvbe-index.aspx https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

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1. Business Certified as OCLSB and DVBE

If a State-certified OCLSB is also a State-certified DVBE, the preference given to that business shall be 8% instead of 5%.

D. Subcontractors

If bidder is submitting subcontractors to qualify for the OCLSB or DVBE preference, bidder must demonstrate through the Staffing Plan that 20% of the total bid amount is allocated to the OCLSB and/or DVBE subcontractor(s).

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

SECTION 6. Electronic Fund Transfer (EFT)

If awarded, the County offers Bidder the option of receiving payment directly to its bank account via an

Electronic Fund Transfer (EFT) process in lieu of a check payment. Payment made via EFT shall also receive an Electronic Remittance Advice with the payment details via e-mail. An e-mail address shall need to be provided to County via an EFT Authorization Form. A copy of the EFT form is attached as an Exhibit to this solicitation.

SECTION 7. Pricing

OVERHEAD TROLLEY LIFT CRANE AND MAN BASKET CERTIFICATION,

MAINTENANCE, REPAIR AND MODIFICATIONS

*NOTE: Successful bidder must bid on all line items. Failure to bid on all items may deem a bid non-responsive.*

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Hourly Rate for Maintenance/Repairs 1 Hour

2 Quarterly Testing Certification 1 Each

3 Annual Testing Certification 1 Each

4 Proof Load Four Year Testing 1 Each

5 Field Inspection 1 Hour

6 Overtime Hourly Rate for

Maintenance/Repairs 1 Hour

7 Man Basket Quarterly Testing

Certification 1 Each

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Line Item Description Quantity Unit of

Measure Unit Cost Total

8 Man Basket Annual Testing

Certification 1 Each

9 Shop Hourly Rate for

Maintenance/Repairs 1 Hour

TOTAL

SECTION 8. Vendor Responses

8.1 BID VALIDITY: *

Bids will be valid for a period of 120 days after the solicitation closing date.

☐ Please confirm

*Response required

8.2 CONTRACTOR INFORMATION

8.2.1 Name of Bidder*

Please state the Name of Bidder here.

If Bidder is a corporation, the legal name of the corporation shall be set forth in this section as the Name of Bidder and the name, title, and person authorized to sign contracts on behalf of the corporation shall be stated as well.

If Bidder is a partnership or joint venture, the true name of the firm shall be set forth as the Name of

Bidder and the name of the partner authorized to sign contracts on behalf of the partnership or joint venture shall be stated as well.

If submittal of this bid or signature of any document submitted with this bid is by an agent other than an officer of a corporation or a member of a partnership, a Power of Attorney must be on file with County prior to Bid opening, or must be submitted with the Bid; otherwise, the Bid may be rejected as non-responsive. You may upload this power of attorney under Additional Information later in this bid response.

*Response required

8.3 COMPANY PROFILE & REFERENCES

8.3.1 Company Legal Name*

*Response required

8.3.2 Company Legal Status*

Please state the status here (Corporation, Partnership, Sole Proprietor, etc.)

*Response required

8.3.3 Active Licenses*

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Please state all active licenses issued by the California State Contractor's License Board to the company whose legal name is above.

*Response required

8.3.4 Corporate Office Address*

What is the address of the company's corporate office? Please provide the full street/mailing address.

*Response required

8.3.5 Local Business Address(es)*

Please provide the local business address for the company named above. If there are multiple local addresses then please provide all.

• Full address:

• Telephone Number:

• E-mail Address:

*Response required

8.3.6 Length of Time Firm Has Been In Business*

Please clearly state, in months and years, how long your firm has been in business.

*Respon…