Overhead Door Maintenance, Repair and/or Installation Contracting Service

Hudson Valley Community College (HVCC) in Troy, New York is requesting bids for overhead door maintenance, repair, and installation services with bids due July 31, 2026 at 2:00 p.m. EDT, with bid opening at 2:15 p.m. the same day. The vendor must be located within 50 miles of the HVCC campus and demonstrate 10 years of experience servicing commercial overhead door systems — a capability filter.

The scope covers maintenance, repair, and replacement of approximately 48 overhead and rollup doors across HVCC's 110-acre campus of 24 buildings. Services include annual preventive maintenance with lubrication of moving parts, track alignment, sensor and switch cleaning and adjustment, safety interlock testing, and hardware tightening, along with complete installation of new doors with all necessary parts and materials. The contractor must provide 24-hour, seven-day emergency response capability. Self-performance is required; subcontracting is prohibited without prior written consent.

The contract term runs September 1, 2026 through August 31, 2027, with two optional one-year renewals at HVCC's discretion (through August 31, 2029). Pricing must be submitted on an hourly basis with separate rates for normal and overtime hours for each contract year, including travel time charges where applicable and a material markup percentage over invoice cost. Lump-sum pricing is not accepted. Award will be made to the lowest responsible bidder.

All contractor personnel must comply with New York State prevailing wage requirements (Schedule 2026018402) under Section 103-a, b, c, and d of the General Municipal Law and provide certified payroll documentation upon request. Bids must include a signed Statement of Non-Collusion, Certificate of Insurance naming HVCC, Rensselaer County, and the State University of New York as additional insureds, and preferably references from educational institutions. Comprehensive general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate and New York-authorized carriers rated A- or better by A.M. Best are required. All equipment must be standard new stock with a one-year manufacturer's warranty. Delivery is F.O.B. HVCC Central Receiving between 9:00 a.m. and 3:30 p.m., Monday through Friday, with prepaid shipping required. Bids must be submitted in duplicate via the Bonfire online system, in person, or by mail to Tabitha D'Attilio, Director of Procurement, HVCC Administration Building, Room 240, 80 Vandenburgh Avenue, Troy, New York 12180. No extensions are granted for late submissions.