Over Laminate Film - Request for Quote

The Colorado Department of Corrections (CDOC) Purchasing Office issued an Invitation for Bid (IFB CFAA 2016000384 Mod #1) for over laminate film supplies through Garfield County. The procurement seeks two distinct products: 1,250,000 units of 6" x 12" 3 MIL polyester clear over laminate film with permanent adhesive and 54# glassine lay-flat liner featuring two kiss cuts, and 1,250,000 units of 1" x 10" 3 MIL polyester clear over laminate film with permanent adhesive and 75# lay-flat liner with two kiss cuts. The solicitation requires vendors to meet strict technical specifications including durability, clarity, application compatibility, and environmental resistance standards, with detailed parameters addressing thickness requirements, surface properties, adhesive specifications, and testing methodologies. Bid submissions were due on July 6, 2016, at 4:00 PM Mountain Time, with delivery restricted to mail or hand delivery only to the Colorado Territorial Correctional Facility CCI Tag Plant in Canon City, Colorado. Award was to be made to the low bidder or bidders whose responses met all solicitation terms and specifications, with the possibility that samples may be required at the vendor's expense for testing and evaluation prior to final award. Bid prices were required to include freight costs on an FOB-destination basis, with payment terms assumed to be Net-45 days after receipt of goods and invoice unless otherwise specified.

The solicitation did not specify any set-aside designations or restrictions limiting responses to particular categories of organizations such as disadvantaged enterprises, women-owned businesses, or minority-owned businesses. Prospective bidders were required to register on the Colorado Vendor Self Service website prior to submitting a response, and contractors and employees providing services at CDOC facilities may be required to undergo criminal background checks and sign a Consent to Search Authorization form. All persons accessing CDOC facilities are prohibited from bringing tobacco products and other contraband items. The procurement documents do not identify any incumbent vendors, current contractors, or existing infrastructure requiring integration. While the document does not specify a budget range or award value, the large quantity of units requested (2.5 million total units) suggests a substantial procurement value, and vendors were encouraged to propose favorable payment terms such as Net-30 days with a 2% discount to facilitate consideration. The technical point of contact was Frank Graeber at the CCI Tag Plant, and the purchasing agent was Mary Ann Shaw.