CFAA IFB 2016000384 - Over Laminate Film Mod #1.pdf

SOLICITATION: IFB1 CFAA 2016000384 Mod #1

PROCUREMENT TYPE: Commodity

TITLE: Over Laminate Film – Request for Quote

DESCRIPTION: Provide over laminate film as per the “items and specifications” section below.

REQUISITION NUMBER: CFAA 2016-11196

BID SUBMISSION DETAILS

Submission Deadline: 7/06/16 - 4:00 PM MT

Submissions Accepted Via: Mail or hand delivery only.

Comments: This is a solicitation for sealed proposals. Proposals must be received in a sealed envelope or package addressed to the preceding address, by no later than the bid submission date and time specified. Include the solicitation number on the outside of the sealed envelope or package. Envelopes or packages that are not addressed as instructed may not be accepted.

Please submit your quote response via:

IF HAND DELIVERED OR SENDING BY UPS / FEDEX, ADDRESS AS FOLLOWS: (Preferred) Colorado Department of Corrections (CDOC) Purchasing Office Attn: Mary Ann Shaw – IFB CFAA #2016000383 275 West Highway 50 Canon, City, CO 81212

U.S. POST OFFICE, ADDRESS AS FOLLOWS:

Colorado Department of Corrections (CDOC) Purchasing Office Attn: Mary Ann Shaw – IFB CFAA #2016000383 PO Box 1010 Canon City, CO 81215-1010

The following information is REQUIRED, and when completed, may serve as the cover page to your response to this solicitation.

ATTENTION: Mary Ann Shaw, Purchasing Agent

FROM: Name of firm _____________________________________________________________________

Remit to Address ________________________________________________________________________

P.O. Address ___________________________________________________________________________

John W. Hickenlooper, Governor | Rick Raemisch, Executive Director

City/State/Zip___________________________________________________________________________

Phone ___________________________ Fax __________________________

Federal Taxpayer/Employer ID Number ____________________________

CORE / VSS Vendor # ____________________________________________

Projected delivery date: ______________ calendar days after receipt of order.

Bidder's printed name __________________________________________________________________

Signature: _______________________________________________ Date: ______________________ (Required in ink)

E-mail address ________________________________________________________________________ (Note: Purchase orders are distributed via e-mail. If another e-mail address should be used for POs, please provide the address in your 'comments'.)

Bidder's comments (optional) _______________________________________________________________

Please note: Prospective bidders must be registered on the Colorado Vendor Self Service website at www.colorado.gov/vss in order to respond to this solicitation. The Colorado VSS Help Desk is available Monday through Friday 8:00 a.m. to 5:00 p.m. MT and can be reached at VSSHelp@state.co.us or by calling 303-866-6464 should you encounter any issues during the registration process.

GOODS AND SERVICES DELIVERY:

Location:

Colorado Territorial Correctional Facility CCI Tag Plant 275 West Highway 50 Canon City, CO 81212

FOB - Destination - Bid prices are to include the cost of freight, FOB-destination.

PURCHASING POINT OF CONTACT

Name: Mary Ann Shaw Agency: Department of Corrections Phone: (719)269-4054 Fax: (719)269-4064 Email: maryann.shaw@state.co.us

Comments: (1) Please do NOT use the fax number or email address provided for unsolicited advertisements! (2) Any award(s) from this solicitation will be posted on the Colorado’s Vendor Self Service website, www.colorado.gov/vss after the bid submission date.

Evaluation and Award:

Award of this Invitation for Bid is expected to be made to the low bidder(s) whose bid response(s) meets the terms, specifications and intent of the solicitation. If necessary or if deemed to be in the State's best interests, the award may be divided among two or more bidders, cost and other factors duly considered.

http://www.colorado.gov/vss mailto:VSSHelp@state.co.us mailto:maryann.shaw@state.co.us http://www.colorado.gov/vss

Items and Specifications:

Over Laminate Film

1) 1,250,000 each, 6” x 12”, 3 MIL, polyester clear over laminate film with permanent adhesive and 54# glassine lay-flat liner (translucent) with two kiss cuts in liner/carrier sheet, as per the accompanying specifications.

Bid price each $ ______________________ Total Bid Price $ _____________________

2) 1,250,000 each, 1” x 10”, 3 MIL, polyester clear over laminate film with permanent adhesive and 75# lay-flat liner (no greater than 92#) (translucent) with two kiss cuts in liner/carrier sheet, as per the accompanying specifications.

Bid price each $ ______________________ Total Bid Price $ _____________________

Delivery is to be made as soon as the bid is awarded and as arranged by Frank Graeber.

Vendors may be required to provide samples of the products they are proposing for testing and evaluation purposes prior to the final award of this solicitation. If required, samples will be requested by the Purchasing Agent. Vendors should be aware that all samples are to be provided at their expense and will not be returned.

Technical Point of Contact: Frank Graeber – CCI Tag Plant, Charles.graeber@state.co.us or 719-269- 4205.

BACKGROUND CHECK AND CONSENT TO SEARCH: The contractor and any employee(s) of the contractor who will be providing services on CDOC property may be required to undergo a CDOC criminal background check, and may be required to sign a “Consent to Search Authorization” form.

Admittance of any persons to CDOC facilities or properties will be at the sole discretion of the CDOC.

Also please note that tobacco products and other contraband items are prohibited on CDOC property.

OTHER NOTES: The following comments generally apply to solicitations such as this one. (1) Payment terms will be assumed to be 'Net-45 days' after receipt of goods/services and invoice, unless otherwise specified by the bidder. Proposed payment terms of less than 45 days may not be acceptable to the CDOC, except that proposed payment terms of less than 45 days that include a discount, such as 'Net- 30 days/2%-10 days', are encouraged for possible consideration by the Department. (2) It is the responsibility of each bidder to monitor this solicitation during the open bidding period, for any possible 'modifications' (addenda or other changes to the solicitation). The CDOC is not able to otherwise actively notify prospective bidders of any modifications. (End of solicitation no. IFB CFAA 2016000384) mailto:Charles.graeber@state.co.us