Outside legal/attorney services

Erie County Medical Center Corporation (ECMCC) has issued a Request for Proposals (RFP) seeking outside legal and attorney services for a diverse range of practice areas. The solicitation targets qualified law firms with at least eight years of experience in twelve distinct legal domains, including general civil liability defense, insurance coverage disputes, medical malpractice defense, healthcare compliance, and labor and employment law. Proposals are due by January 15, 2026, at 11:00 a.m. EST through ECMCC's Procurement Portal, with a pre-proposal conference call scheduled for December 16, 2025, at 10:00 a.m. EST via Microsoft Teams. Evaluation of proposals will be conducted on a best-value basis, using a 100-point scoring system that considers fees (35 points), plan to provide deliverables (10 points), relevant experience (50 points), and quantitative factor credit questionnaire (5 points). Selected firms will be engaged for a minimum of five years and may be renewed at ECMCC's discretion, with the organization reserving the right to award multiple firms based on practice area specialties and potentially appointing both primary and secondary firms for each legal area.

While no specific set-aside goals are mandated for this procurement, ECMCC encourages participation from Minority and Women-Owned Business Enterprises (MWBEs) and Service-Disabled Veteran-Owned Businesses (SDVOBs). Respondents must submit comprehensive documentation, including Equal Employment Opportunity and Sexual Harassment Policy Statements, though no specific utilization percentages are required. The successful law firms must maintain professional malpractice insurance with single occurrence limits of at least five million dollars and commit to holding rates firm for the first three years following award. Successful firms will be expected to possess sufficient resources, including attorneys, paralegals, and administrative staff capable of meeting ECMCC's legal needs on a timely basis, with particular emphasis on the accessibility and responsiveness of the lead attorney. While a specific contract value is not explicitly stated, the extensive scope of services and multi-year commitment suggests a significant potential engagement for selected legal service providers.