Outreach Materials

The City of Pasadena's City Manager Career Services Division is seeking a vendor to provide comprehensive outreach and promotional materials for various events. The procurement involves furnishing a diverse range of promotional items including aluminum bottles, vacuum travel tumblers, reusable grocery totes, sanitizers, drawstring sportpacks, table throws, LED flashlights, promotional push pops, and microfiber towels, with quantities ranging from 75 to 500 units per item type. The bid was released on November 9, 2023, with a submission deadline of November 30, 2023 at 2:00 pm, to be electronically submitted through the city's eProcurement Portal. Evaluation criteria will focus on the lowest Grand Total Price, with additional consideration given to material quality, performance capabilities, financial stability, and previous contract performance. The initial contract term is one year with a potential optional one-year extension, subject to City Manager approval, and the project is funded by the Department of Labor.

The procurement emphasizes compliance with federal requirements, including equal employment opportunity, Davis-Bacon Act provisions, and domestic preference procurement mandates. While no specific set-aside designations are explicitly mentioned, the bid requires vendors to provide Department of Labor certified payroll records and demonstrate equal employment opportunity compliance. Bidders may need to submit a Living Wage certification if the contract exceeds $25,000. The city shows a preference for sustainable products, requiring items to contain at least 30% recycled content where possible. Additional compliance requirements include HUD Section 3 guidelines, which mandate that at least 25% of total labor hours be worked by Section 3 workers and 5% by Targeted Section 3 workers. Though a specific contract value is not disclosed, the comprehensive documentation and federal funding suggest a significant procurement opportunity for qualified vendors prepared to meet stringent federal and local government contracting standards.