OSU/A&M As-Needed Event Services - Food, beverage and bar, event rentals, audio-visual rentals.

Oklahoma State University and Oklahoma State University at Oklahoma A&M are soliciting proposals for as-needed event services—food services, beverage and bar service, event rentals and services, and audio-visual rental and services—with proposals due October 23, 2026.

The procurement is structured as an as-needed agreement allowing OSU/A&M to request services on a project-by-project basis throughout the contract term rather than through fixed quantities. Services will be provided upon departmental request and specification of requirements. Award may be made to one or multiple qualified vendors capable of providing the full range of event services or to specialized providers for specific service categories. Selected vendors will be placed on an approved contractor list for the duration of the contract term.

Compensation will be structured through unit pricing or time-and-materials rates to be determined during the bidding process based on service categories and deliverables. Funding will be drawn from multiple departmental budgets across the university as services are utilized, rather than through a single appropriation.