1453681-event.pdf
PDF 384 KB Posted
- Attached to
- OSU/A&M As-Needed Event Services - Food, beverage and bar, event rentals, audio-visual rentals.
- Solicitation number
- OSUA&M-RFP-001868-2027
- Issued by
- Oklahoma
About this file
This is an event services document related to Oklahoma State University and Oklahoma State University at Oklahoma A&M's as-needed event services contract opportunity. The document outlines procurement for comprehensive event services encompassing food services, beverage and bar service, event rentals and services, and audio-visual rental and services. The contract is structured as an as-needed service agreement, allowing OSU/A&M to request services on a project-by-project basis rather than through fixed quantities. The scope enables flexibility for various campus events throughout the contract term, with services to be provided upon departmental request and specification of requirements.
The contract structure establishes unit pricing or time-and-materials rates for vendor compensation, with specific pricing to be determined during the bidding process based on service categories and deliverables. Vendors selected will be placed on an approved contractor list for the duration of the contract term, with the ability to fulfill event requests as needed by university departments. The as-needed nature of this procurement means funding will be drawn from multiple departmental budgets across the university as services are utilized, rather than through a single appropriation. Award will likely be made to one or multiple qualified vendors capable of providing the full range of event services or specialized providers for specific service categories.
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Text version
02 October 2026
OSU/A&M As-Needed Event Services - Food, beverage and bar, event rentals, audio-visual rentals.
OSU/A&M As-needed event services to include event food services, event beverage and bar service, event rentals and services, and event audio-visual rental and services.
02 October 2026
Open 10/2/2026, 4:00 PM CDT Type Request for Proposal Close 10/23/2026, 4:00 PM CDT Number OSUA&M-RFP-001868-2027 Currency US Dollar
Sealed Until 10/23/2026, 4:00 PM CDT
Payment Terms 0% 30, Net 30
02 October 2026
Contacts Marlene Tornakian marlene.tornakian@okstate.edu
Phone +1 405-744-6657
02 October 2026
Commodity Codes None Added
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Description All documents related to this RFP (specifications, etc.) are located in the "Buyer Attachments" section of this online solicitation.
Oklahoma State University and the A&M Systems (OSU/A&M) is seeking proposals from the best in the business, professional event food services, bar & beverage services, event rentals & services, and audio visual rental & services companies to provide “as-needed” services and products to exceed expectations and create memorable experiences the audience which may include but not limited to: donors, alumni, University President(s), students, faculty, recruits, prospective students, Regents, and other VIPs.
Required to View Event
Prerequisites Required to Enter Bid
02 October 2026
1. Please read and certify that you agree to the attached terms and conditions (7 pages).
2. Please download the attached Non-collusion Certificate; complete and upload.
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Buyer Attachments
1. Frequently Asked Questions
2. Specification+OSUAM-RFP-001868-2027+Event+Services ..pdf
02 October 202602 October 202602 October 202602 October 202602 October 202602 October 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDUzNjgxLTI3MzkzNjQxMkZyZXF1ZW50bHkgQXNrZWQgUXVlc3Rpb25zLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDUzNjgxLTIxMDc2NDk1ODhTcGVjaWZpY2F0aW9uK09TVUFNLVJGUC0wMDE4NjgtMjAyNytFdmVudCtTZXJ2aWNlcyAuLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9
Questions Required Questions
Group 1: Bidder Contact Information Instructions:
1.1 Please provide contact name:
1.2 Please provide contact phone number:
1.3 Please provide contact email address:
1.4
For any solicitation NOT utilizing the ITEMS section to provide "pricing", your proposal and pricing will be uploaded, to the SUPPLIER ATTACHMENTS section or on a separate question in the QUESTIONS section, as instructed in the specifications. By not using the ITEMS section, your submission will show you submitted a bid of $0.00 at time of completion. This is NORMAL when the ITEMS section is not utilized. Do you understand?
Group 2: Supplier Responsibility Instructions:
2.1 Have you had a contract terminated for cause in the last 36 months?
2.2 Please disclose the details of each instance. Include agency name, description, reason for termination, and the date of the termination.
Group 3: Supplier Responses Instructions:
3.1 Please upload your proposal per section VI of the RFP specifications.
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Product Line Items Product Line Items
There are no Items added to this event.
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Service Line Items Service Line Items
There are no Items added to this event.
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File details come from the government source that posted it. Updated .