OSR Tree Removal & Disposal for Greendale Coals S-75-83

The West Virginia Department of Environmental Protection (DEP), Office of Special Reclamation, is soliciting bids for tree removal and disposal services at the Greendale Coals S-75-83 site located in Clay County, with the solicitation number ARFQ 0313 DEP2600000044. The project requires a licensed arborist to remove trees at multiple lift station sites, with specific instructions that tree limbs be chipped and logs removed, except for locust logs at Lift Station 600. Contractors must manage debris disposal according to environmental and safety standards, including chipping wood and depositing chips in a designated area, and dumping oversized logs in a specified on-site location. A mandatory pre-bid meeting was held on November 20, 2025, at 10:00 a.m., with technical questions due by December 1, 2025, at 4:00 p.m. The solicitation requires electronic bid submission through wvOASIS Vendor Self Service (VSS) by December 15, 2025, at 10:30 a.m. Bidders must provide a bid bond equal to five percent of their total bid amount and demonstrate the ability to perform specialized tree removal near power lines without disrupting existing infrastructure.

The solicitation does not explicitly mention any set-aside designations or restrictions on vendor participation. Contractors must hold a valid West Virginia contractor's license, maintain a drug-free workplace policy, and submit a certified drug-free workplace report upon project completion. While no specific incumbent vendor is identified, the contract appears to be a fixed-period contract with a 90-day completion timeline. Vendors must provide performance and labor/material payment bonds each equal to 100% of the contract value, and carry commercial general liability and automobile liability insurance with minimum limits of $2,000,000 per occurrence. The contract is not subject to Davis-Bacon wage rates, and contractors must resolve any outstanding state debt, workers' compensation, or unemployment compensation delinquencies prior to award. Although the specific contract value is not disclosed, the solicitation indicates that pricing shall be firm for the contract duration, with vendors expected to include all incidental costs in their bid price.