OSR Tree Removal & Disposal for Greendale Coals S-75-83

The West Virginia Department of Environmental Protection (WV DEP), Office of Special Reclamation, is soliciting bids for OSR Tree Removal & Disposal at the Greendale Coals S-75-83 site located in Calhoun County, West Virginia. This procurement is a fixed-period contract requiring tree removal and disposal services with a mandated completion timeline of 90 days from the notice to proceed. A mandatory pre-bid meeting is scheduled for November 20, 2025, at 10:30 AM on-site, and technical questions must be submitted by December 1, 2025, at 4:00 PM. The final bid submission deadline is December 8, 2025, at 10:30 AM, with all bids to be submitted electronically through the wvOASIS Vendor Self Service platform. Contractors must provide a bid bond equal to five percent of the total bid amount, demonstrate appropriate arboricultural expertise, and comply with state environmental regulations and safety standards. Evaluation will focus on the lowest responsive and responsible bidder meeting all specified requirements, including submission of a contractor's license, drug-free workplace affidavit, and required insurance documentation.

While no specific set-aside designations were explicitly mentioned in the procurement documents, contractors must meet several qualifying criteria to be eligible for the contract. Vendors must possess commercial general liability and automobile liability insurance with minimum limits of $2,000,000 per occurrence, endorsed by a West Virginia-licensed agent. The contract includes provisions for performance and labor/material payment bonds at 100 percent of the contract value. Subcontractors performing more than $25,000 of work must be identified within one business day of bid opening. Liquidated damages of $1,000 per working day will be applied for delays beyond the contract completion period, unless approved extensions are granted. The contract is contingent upon legislative appropriation of funds, and the State reserves the right to cancel with 30 days' written notice. While no specific contract value was disclosed, the comprehensive bonding and insurance requirements suggest a significant project scope and potential substantial financial commitment.