OSR Southern Sludge and Snow Removal Open End

The West Virginia Department of Environmental Protection's Office of Special Reclamation (WVDEP/OSR) is seeking an open-end contract for sludge pumping, mechanical sludge removal, and snow removal services in the Southern region of West Virginia. The procurement, identified as CRFQ 0313 DEP2600000012, covers multiple counties including Greenbrier, Summers, Raleigh, McDowell, Wyoming, Fayette, Nicholas, Mercer, Pocahontas, and Webster. The solicitation requires vendors to provide a comprehensive range of heavy equipment and labor, including crawler dozers, skid steer loaders, motor graders, pickup trucks, hydraulic excavators, articulated trucks, tandem axle trucks, tractors with low boys, pressure washers, and trash water pumps. Vendors must supply all necessary equipment, operators, and ancillary materials, with specific requirements for equipment specifications and winter storage options. The bid is scheduled to close on November 4, 2025, at 1:30 PM ET, with the contract to be awarded to the vendor providing the lowest overall total cost based on hourly unit prices for each equipment type and associated operator. Evaluation will focus on pricing, equipment specifications, and the ability to meet the comprehensive service requirements for sludge and snow removal operations.

The solicitation does not explicitly mention set-aside designations or restrictions for specific enterprise types. The open-end contract is structured with 21 line items covering various equipment types, with anticipated usage ranging from 40 to 500 hours per equipment type. While no specific budget range is provided, the contract allows for flexible deployment of equipment on an as-needed basis, with invoicing and services to be coordinated through the WVDEP Office of Special Reclamation in Fayetteville, West Virginia. The contract term is initially set for one year with potential renewal options. The agency reserves the right to cancel the contract for vendor non-performance, indicating a stringent performance evaluation process. The solicitation covers a broad geographic area in Southern West Virginia, suggesting a significant potential scope of work for the selected vendor. Interested contractors should be prepared to provide detailed equipment specifications, competitive hourly rates, and demonstrate capability to quickly mobilize and perform sludge and snow removal services across multiple counties.