Solicitation Docs 10-20-2025.pdf

Date Printed: Oct 20, 2025 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Service - Prof

Proc Folder: 1803794 Reason for Modification:

Doc Description: OSR Southern Sludge and Snow Removal Open End

Proc Type: Central Master Agreement

Date Issued Solicitation Closes Solicitation No Version

2025-10-20 2025-11-04 13:30 CRFQ 0313 DEP2600000012 1

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

Linda L Stanley

(304) 414-1144 linda.l.stanley@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Oct 20, 2025 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

The West Virginia Purchasing Division is soliciting bids on behalf of West Virginia Department of Environmental Protection/Office of Special Reclamation (WVDEP/OSR) to establish a contract for sludge pumping, mechanical sludge removal services and snow removal services for the Southern region of West Virginia per the attached specifications and terms and conditions.

INVOICE TO SHIP TO

ENVIRONMENTAL

PROTECTION

STATE OF WEST VIRGINIA

OFFICE OF SPECIAL

RECLAMATION

VARIOUS LOCATIONS AS

INDICATED BY ORDER

1159 NICK RAHALL

GREENWAY

FAYETTEVILLE WV No City WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Crawler Dozer Caterpillar D-8N or Equal 40.00000 HOUR

Comm Code Manufacturer Specification Model #

72102903

Extended Description:

Crawler Dozer with operator to be paid on an hourly basis Caterpillar D-8N or equivalent

INVOICE TO SHIP TO

ENVIRONMENTAL

PROTECTION

STATE OF WEST VIRGINIA

OFFICE OF SPECIAL

RECLAMATION

VARIOUS LOCATIONS AS

INDICATED BY ORDER

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Crawler Dozer Caterpillar D-6H or Equal 100.00000 HOUR

Comm Code Manufacturer Specification Model #

72102903

Extended Description:

Crawler Dozer with operator to be paid on an hourly basis Caterpillar D-6H or equivalent

Date Printed: Oct 20, 2025 Page: 3 FORM ID: WV-PRC-CRFQ-002 2020/05

INVOICE TO SHIP TO

ENVIRONMENTAL

PROTECTION

STATE OF WEST VIRGINIA

OFFICE OF SPECIAL

RECLAMATION

VARIOUS LOCATIONS AS

INDICATED BY ORDER

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Winter storage fee for Crawler Dozer-Cat D-6H or Equal

5.00000 MO

Comm Code Manufacturer Specification Model #

72102903

Extended Description:

Winter storage fee for Crawler Dozer-Caterpillar D-6H or equivalent stored on site in the vicinity Anjean, Greenbrier County, WV.

INVOICE TO SHIP TO

ENVIRONMENTAL

PROTECTION

STATE OF WEST VIRGINIA

OFFICE OF SPECIAL

RECLAMATION

VARIOUS LOCATIONS AS

INDICATED BY ORDER

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Skid steer loader - Bobcat T190 or Equal with snow blower

80.00000 HOUR

Comm Code Manufacturer Specification Model #

72102903

Extended Description:

Skid steer loader with operator to be paid on an hourly basis Bobcat T190 or equivalent equipped with Bobcat SB200 72-inch snow blower or equivalent

Date Printed: Oct 20, 2025 Page: 4 FORM ID: WV-PRC-CRFQ-002 2020/05

ENVIRONMENTAL

PROTECTION

STATE OF WEST VIRGINIA

OFFICE OF SPECIAL

RECLAMATION

VARIOUS LOCATIONS AS

INDICATED BY ORDER

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Motor Grader Cat 120M2 or Equal 80.00000 HOUR

Comm Code Manufacturer Specification Model #

72102903

Extended Description:

Motor Grader with operator to be paid on an hourly basis. Cat 120M2 or equivalent equipped with tire chains

INVOICE TO SHIP TO

ENVIRONMENTAL

PROTECTION

STATE OF WEST VIRGINIA

OFFICE OF SPECIAL

RECLAMATION

VARIOUS LOCATIONS AS

INDICATED BY ORDER

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Winter storage fee for Motor Grader (Cat

120M2 or Equal)

5.00000 MO

Comm Code Manufacturer Specification Model #

72102903

Extended Description:

Winter storage fee for Motor Grader - Cat 120M2 or equivalent equipped with tire chains stored on site in the vicinity Anjean, Greenbrier County, WV.

Date Printed: Oct 20, 2025 Page: 5 FORM ID: WV-PRC-CRFQ-002 2020/05

ENVIRONMENTAL

PROTECTION

STATE OF WEST VIRGINIA

OFFICE OF SPECIAL

RECLAMATION

VARIOUS LOCATIONS AS

INDICATED BY ORDER

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 Pickup Truck - 1-ton 4-wheel drive 100.00000 HOUR

Comm Code Manufacturer Specification Model #

72102903

Extended Description:

1-ton 4-wheel drive pickup truck with 8-foot wide snow blade equipped with tire chains with operator to be paid on an hourly basis

INVOICE TO SHIP TO

ENVIRONMENTAL

PROTECTION

STATE OF WEST VIRGINIA

OFFICE OF SPECIAL

RECLAMATION

VARIOUS LOCATIONS AS

INDICATED BY ORDER

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 Hydraulic Excavator-Backhoe 300.00000 HOUR

Comm Code Manufacturer Specification Model #

76121603

Extended Description:

Hydraulic Excavator- Backhoe Long Reach, with operator to be paid on an hourly basis John Deere 790ELC or equivalent

Date Printed: Oct 20, 2025 Page: 6 FORM ID: WV-PRC-CRFQ-002 2020/05

ENVIRONMENTAL

PROTECTION

STATE OF WEST VIRGINIA

OFFICE OF SPECIAL

RECLAMATION

VARIOUS LOCATIONS AS

INDICATED BY ORDER

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 9 Articulated Truck -Caterpiliar D250E or Equal 100.00000 HOUR

Comm Code Manufacturer Specification Model #

76121603

Extended Description:

Articulated Truck with operator to be paid on an hourly basis.

Caterpillar D250E or equivalent with sealed bed

INVOICE TO SHIP TO

ENVIRONMENTAL

PROTECTION

STATE OF WEST VIRGINIA

OFFICE OF SPECIAL

RECLAMATION

VARIOUS LOCATIONS AS

INDICATED BY ORDER

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 10 Truck - Tandem Axle with sealed bed 100.00000 HOUR

Comm Code Manufacturer Specification Model #

76121603

Extended Description:

Truck, Tandem Axle with sealed bed with operator to be paid on an hourly basis

Date Printed: Oct 20, 2025 Page: 7 FORM ID: WV-PRC-CRFQ-002 2020/05

ENVIRONMENTAL

PROTECTION

STATE OF WEST VIRGINIA

OFFICE OF SPECIAL

RECLAMATION

VARIOUS LOCATIONS AS

INDICATED BY ORDER

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 11 Tractor with low boy 200.00000 HOUR

Comm Code Manufacturer Specification Model #

76121603

Extended Description:

Tractor with low boy with to be paid on an hourly basis (110,000 min. licensed)

INVOICE TO SHIP TO

ENVIRONMENTAL

PROTECTION

STATE OF WEST VIRGINIA

OFFICE OF SPECIAL

RECLAMATION

VARIOUS LOCATIONS AS

INDICATED BY ORDER

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 12 Pressure Washer 40.00000 HOUR

Comm Code Manufacturer Specification Model #

76121603

Pressure Washer with jetter drain cleaning kit and operator to be paid on an hourly basis

Date Printed: Oct 20, 2025 Page: 8 FORM ID: WV-PRC-CRFQ-002 2020/05

ENVIRONMENTAL

PROTECTION

STATE OF WEST VIRGINIA

OFFICE OF SPECIAL

RECLAMATION

VARIOUS LOCATIONS AS

INDICATED BY ORDER

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 13 Trailer Mounted 6-inch Trash Pump 200.00000 HOUR

Comm Code Manufacturer Specification Model #

76121603

Extended Description:

Trailer Mounted 6-inch Trash Pump with operator to be paid on an hourly basis

INVOICE TO SHIP TO

ENVIRONMENTAL

PROTECTION

STATE OF WEST VIRGINIA

OFFICE OF SPECIAL

RECLAMATION

VARIOUS LOCATIONS AS

INDICATED BY ORDER

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 14 Trailer Mounted 6-inch High Head Trash Pump 500.00000 HOUR

Comm Code Manufacturer Specification Model #

76121603

Trailer Mounted 6-inch High Head Trash Pump-Godwin HL 5M Dri-Prime Pump or Equal with operator to be paid on an hourly basis

Date Printed: Oct 20, 2025 Page: 9 FORM ID: WV-PRC-CRFQ-002 2020/05

ENVIRONMENTAL

PROTECTION

STATE OF WEST VIRGINIA

OFFICE OF SPECIAL

RECLAMATION

VARIOUS LOCATIONS AS

INDICATED BY ORDER

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 15 4-inch Trash Water Pump 40.00000 HOUR

Comm Code Manufacturer Specification Model #

76121603

Extended Description:

4-inch Trash Water Pump with operator to be paid on an hourly basis

INVOICE TO SHIP TO

ENVIRONMENTAL

PROTECTION

STATE OF WEST VIRGINIA

OFFICE OF SPECIAL

RECLAMATION

VARIOUS LOCATIONS AS

INDICATED BY ORDER

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 16 3-inch Trash Water Pump 200.00000 HOUR

Comm Code Manufacturer Specification Model #

76121603

3-inch Trash Water Pump with operator to be paid on an hourly basis

Date Printed: Oct 20, 2025 Page: 10 FORM ID: WV-PRC-CRFQ-002 2020/05

ENVIRONMENTAL

PROTECTION

STATE OF WEST VIRGINIA

OFFICE OF SPECIAL

RECLAMATION

VARIOUS LOCATIONS AS

INDICATED BY ORDER

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 17 2-inch Trash Water Pump 200.00000 HOUR

Comm Code Manufacturer Specification Model #

76121603

Extended Description:

2-inch Trash Water Pump with operator to be paid on an hourly basis

INVOICE TO SHIP TO

ENVIRONMENTAL

PROTECTION

STATE OF WEST VIRGINIA

OFFICE OF SPECIAL

RECLAMATION

VARIOUS LOCATIONS AS

INDICATED BY ORDER

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 18 Laborer 200.00000 HOUR

Comm Code Manufacturer Specification Model #

76121603

Laborer supplied upon request for removal and reinstallation of baffle curtains, etc. when necessary for sludge removal.

Date Printed: Oct 20, 2025 Page: 11 FORM ID: WV-PRC-CRFQ-002 2020/05

ENVIRONMENTAL

PROTECTION

STATE OF WEST VIRGINIA

OFFICE OF SPECIAL

RECLAMATION

VARIOUS LOCATIONS AS

INDICATED BY ORDER

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 19 Hydraulic Excavator Caterpillar 314 or equal 80.00000 HOUR

Comm Code Manufacturer Specification Model #

76121603

Extended Description:

Hydraulic Excavator Caterpillar 314 or equivalent with operator to be paid on an hourly basis

INVOICE TO SHIP TO

ENVIRONMENTAL

PROTECTION

STATE OF WEST VIRGINIA

OFFICE OF SPECIAL

RECLAMATION

VARIOUS LOCATIONS AS

INDICATED BY ORDER

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 20 Skid steer loader Bobcat T190 or Equal with Utility Bucket

80.00000 HOUR

Comm Code Manufacturer Specification Model #

72102903

Extended Description:

Skid steer loader with operator to be paid on an hourly basis Bobcat T190 or equivalent equipped with with Utility Bucket

Date Printed: Oct 20, 2025 Page: 12 FORM ID: WV-PRC-CRFQ-002 2020/05

ENVIRONMENTAL

PROTECTION

STATE OF WEST VIRGINIA

OFFICE OF SPECIAL

RECLAMATION

VARIOUS LOCATIONS AS

INDICATED BY ORDER

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 21 Incidental Stone- limestone or sandstone 200.00000 TON

Comm Code Manufacturer Specification Model #

72102903

Extended Description:

Incidental Stone- must be limestone or sandstone,with type and gradation to be determined by the WVDEP/OSR representative. To be paid per ton.

SCHEDULE OF EVENTS

Line Event Event Date

Vendors who arrive after the starting time but prior to the end of the pre-bid will be permitted to sign in but are charged with knowing all matters discussed at the pre-bid.

Any discussions or answers to questions at the pre-bid meeting are preliminary in nature and are non-binding. Official and binding answers to questions will be published in a written addendum to the Solicitation prior to bid opening.

4. VENDOR QUESTION DEADLINE: Vendors may submit questions relating to this Solicitation to the Purchasing Division. Questions must be submitted in writing. All questions must be submitted on or before the date listed below and to the address listed below to be considered. A written response will be published in a Solicitation addendum if a response is possible and appropriate. Non-written discussions, conversations, or questions and answers regarding this Solicitation are preliminary in nature and are non-binding.

Submitted emails should have the solicitation number in the subject line. Question

Submission Deadline: 10/24/2025 @ 4:00 PM ET

Submit Questions to: Josh Hager 2019 Washington Street, East Charleston, WV 25305 Fax: (304) 558-3970 Email: Joseph.E.HagerIII@wv.gov

5. VERBAL COMMUNICATION: Any verbal communication between the Vendor and any State personnel is not binding, including verbal communication at the mandatory pre-bid conference. Only information issued in writing and added to the Solicitation by an official written addendum by the Purchasing Division is binding.

6. BID SUBMISSION: All bids must be submitted on or before the date and time of the bid opening listed in section 7 below. Vendors can submit bids electronically through wvOASIS, in paper form delivered to the Purchasing Division at the address listed below either in person or by courier, or in facsimile form by faxing to the Purchasing Division at the number listed below. Notwithstanding the foregoing, the Purchasing Division may prohibit the submission of bids electronically through wvOASIS at its sole discretion. Such a prohibition will be contained and communicated in the wvOASIS system resulting in the Vendor's inability to submit bids through wvOASIS. The Purchasing Division will not accept bids or modification of bids via email.

Revised 10/17/2024

Bids submitted in paper, facsimile, or via wvOASIS must contain a signature. Failure to submit a bid in any form without a signature will result in rejection of your bid.

A bid submitted in paper or facsimile form should contain the information listed below on the face of the submission envelope or fax cover sheet. Otherwise, the bid may be rejected by the Purchasing Division.

VENDOR NAME:

BUYER: Josh Hager

SOLICITATION NO.: CRFQ 0313 DEP2600000012

BID OPENING DATE: see section 7 BID OPENING TIME: see section 7

FAXNUMBER: 304-558-3970

Any bid received by the Purchasing Division staff is considered to be in the possession of the Purchasing Division and will not be returned for any reason.

Bid Delivery Address and Fax Number:

Department of Administration, Purchasing Division 2019 Washington Street East Charleston, WV 25305-0130 Fax: 304-558-3970

7. BID OPENING: Bids submitted in response to this Solicitation will be opened at the location identified below on the date and time listed below. Delivery of a bid after the bid opening date and time will result in bid disqualification. For purposes of this Solicitation, a bid is considered delivered when confirmation of delivery is provided by wvOASIS (in the case of electronic submission) or when the bid is time stamped by the official Purchasing Division time clock (in the case of hand delivery or via delivery by mail).

Bid Opening Date and Time: 11/04/2025 @ 1:30 PM ET

Bid Opening Location:

Department of Administration, Purchasing Division 2019 Washington Street East Charleston, WV 25305-0130

8. ADDENDUM ACKNOWLEDGEMENT: Changes or revisions to this Solicitation will be made by an official written addendum issued by the Purchasing Division. Vendor should acknowledge receipt of all addenda issued with this Solicitation by completing an Addendum Acknowledgement Form. Failure to acknowledge addenda may result in bid disqualification.

The addendum acknowledgement should be submitted with the bid to expedite document process mg.

Revised 10/17/2024

A025026 Text Box each day the arrival of snow removal equipment is beyond the day of requested mobilization

REQUEST FOR QUOTATION

SOUTHERN OPEN-END SLUDGE AND SNOW REMOVAL

Revised 12/12/2017

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Purchasing Division is soliciting bids on behalf of West Virginia Department of Environmental Protection/Office of Special Reclamation

(WVDEP/OSR) to establish a contract for sludge pumping, mechanical sludge removal services and snow removal services for the Southern region of West Virginia, as defined in “Contract

Services”.

This was previously advertised as CRFQ DEP2300000016. Bid results may be viewed at:

http://www.state.wv.us/admin/purchase/Bids/FY2023/BO20221116.html

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below.

Additional definitions can be found in section 2 of the General Terms and Conditions.

2.1 “Contract Services” means supplying all labor, materials and other necessary services for pumping or mechanical removal of sludge and snow removal at projects in the southern region of the WVDEP/OSR areas. Counties defined in the region are Greenbrier, Summers, Raleigh, McDowell, Wyoming, Fayette, Nicholas-east of U.S. Route 19, Mercer, Pocahontas and one site in Webster.

2.2 “GPM” means gallons per minute.

2.3 “GVW” means Grose Vehicle Weight, the maximum operating weight of a vehicle as specified by the manufacturer, including all passengers and cargo.

2.4 “PSI” means pounds per square inch.

2.5 “Pricing Page” means the pages contained in wvOASIS upon which the Vendor shall list proposed prices for the Contract Services.

2.6 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Purchasing Division.

2.7 “SPREC” is used to refer to the OSR’s web-based database utilized, in part, for writing and storing maintenance documents including, but not limited to, Work Directives, Daily

Inspection Reports, Field Verification Forms, Invoices, and Supporting Documentation.

SPREC is also utilized to store project Photos, Right of Entry documents, As-Built drawings, and Purchase Order tracking reports.

2.8 “Tandem Axle” means dual rear drive axles.

3. MANDATORY REQUIREMENTS:

3.1 Mandatory Contract Services Requirements and Deliverables: Contract Services must meet or exceed the mandatory requirements listed below.

3.1.1 Vendor must have the ability to supply all specified equipment, labor, and materials multiple individual projects either concurrently or consecutively upon request of the WVDEP/OSR. The Vendor shall ensure that all equipment is kept in operable condition and readily available. This shall ensure effective work completion and ensure that no damage occurs to roads, structures, or other property. If damage occurs due to negligence, the Vendor shall be responsible for the damage incurred.

3.1.2 The Vendor shall coordinate with the WVDEP/OSR for specified equipment to remain on site during the winter season and shall be paid on a per unit monthly basis. On-site storage is required due to the amount of precipitation that occurs in the area. This alleviates the need for equipment transportation, thus reducing risk to the Vendor’s equipment, equipment operator and the public. The WVDEP/OSR shall assume no responsibility or security for storage or damage that may occur due to vandalism, an act of God or any other event/circumstance that would cause damage to the equipment. Maximum number of storage months shall be limited to five (5), during the winter months of the year, and may be less at the discretion of

WVDEP/OSR. The Vendor shall be notified of the start of the winter storage period by a WVDEP/OSR representative.

3.1.3 All equipment shall be supplied with an operator by the Vendor as part of the hourly rate for each piece of specified equipment.

3.1.4 All pumps shall be supplied with an operator by the Vendor as part of the hourly rate for each specified pump. This hourly rate is for pumping hours only, no additional compensation shall be made for set up and breakdown, mobilization, labor, fueling, maintenance, etc.

3.1.5 Due to the nature of the work covered by this contract and the need for daily access to mine drainage treatment facilities, mobilization of snow removal equipment shall be made under all weather conditions and shall arrive promptly at requested time. Vendor shall be given a minimum 12-hour notice of expected mobilization time. Liquidated damages shall be assessed as stated in the Terms and Conditions.

3.2 Sludge and Snow Removal

3.2.1 Crawler Dozer – Caterpillar D-8N or Equal

3.2.1.1 Dozer shall be minimum 285 flywheel horsepower.

3.2.1.2 Dozer shall be equipped with a U-Type dozer blade.

3.2.2 Crawler Dozer - Caterpillar D-6H or Equal

3.2.2.1 Dozer shall be minimum 165 flywheel horsepower.

3.2.2.2 Dozer shall be equipped with a straight or angle-type dozer blade.

3.2.2.3 Winter Storage Fee (stored on site)

3.2.2.3.1 Fee shall include on site storage of a dozer at a mutually agreed upon location by the Vendor and WVDEP/OSR representative within a five (5) mile radius of Anjean, Greenbrier County, West

Virginia. Due to mining company and logging operations, some portions of the roads may be kept open and as a result the storage location may be subject to change.

3.2.3 Skid Steer Loader – Bobcat T190 or Equal with Snow Blower

3.2.3.1 Skid steer loader shall be minimum sixty-six (66) horsepower.

3.2.3.2 Skid steer loader shall have hydraulic output of a minimum 16.96 GPM to a maximum 26.40 GPM.

3.2.3.3 Skid steer loader shall be equipped with a snow blower.

3.2.3.3.1 Snow blower shall be a minimum seventy-two (72) inches wide.

3.2.3.3.2 Mobilization and demobilization shall be included in the hourly rate.

3.2.4 Motor Grader – Cat 120M2 or Equal

3.2.4.1 Motor grader shall be a minimum 145 flywheel horsepower.

3.2.4.2 Motor Grader shall be equipped with tire chains.

3.2.4.3 Winter Storage Fee (stored on site).

3.2.4.3.1 Fee shall include on site storage of a motor grader at a mutually agreed upon location by the Vendor and WVDEP/OSR representative within a five (5) mile radius of Anjean, Greenbrier County, West Virginia. Due to the mining company and logging operations, some portions of the roads may be kept open and as a result the storage location may be subject to change.

3.2.5 Pickup Truck with Snow Blade

3.2.5.1 Truck shall be a one (1) ton four-wheel drive.

3.2.5.2 Truck shall be equipped with tire chains.

3.2.5.3 Truck shall have a minimum eight-foot (8’) wide snow blade, capable of six (6) way blade adjustment.

3.2.5.4 Plow shall be fitted with skid type runner shoes. Mushroom type shoe runners are not acceptable.

3.2.5.5 Mobilization and Demobilization shall be included in the hourly rate

3.2.6 Hydraulic Excavator – Long Reach – John Deere 790 ELC or Equal

3.2.6.1 Excavator shall be minimum one hundred fifty-five (155) flywheel horsepower.

3.2.6.2 Excavator shall have the capability of reaching minimum fifty-nine (59) feet at ground level.

3.2.6.3 Excavator shall be equipped with a bucket of minimum one point three

(1.3) cubic yard capacity.

3.2.7 Articulated Truck - Caterpillar D250E or Equal

3.2.7.1 Truck shall be minimum two hundred sixty (260) flywheel horsepower.

3.2.7.2 Truck shall have a minimum twenty-five (25) ton capacity.

3.2.7.3 Truck shall have a sealed tailgate.

3.2.8 Tandem Axle Truck

3.2.8.1 Truck shall have a rear dump.

3.2.8.2 Truck shall have a minimum eight (8) to a maximum ten (10) cubic yard capacity.

3.2.8.3 Truck shall have minimum 35,000 GVW.

3.2.8.4 Truck shall have two hundred ten (210) flywheel horsepower.

3.2.8.5 Truck shall be equipped with a sealed tailgate.

3.2.8.6 Mobilization and demobilization shall be included in the hourly rate.

3.2.9 Tractor with Low Boy

3.2.9.1 Tractor with low boy shall be licensed for a minimum of one hundred ten thousand (110,000) pounds. This item is intended for mobilization and demobilization of large equipment.

3.2.9.2 Vendor is responsible for obtaining all permits and fees necessary for legal transportation of equipment.

3.2.9.3 All other costs, including break-down and put-together costs of equipment shall be included in the other items.

3.2.9.4 Hourly Rate shall be paid one time in and one time out for each piece of equipment used on the project for which mobilization and demobilization is not included in the hourly rate.

3.2.10 Pressure Washer

3.2.10.1 Pressure washer must be able to produce a flow rate of a minimum 2.5

GPM and produce a pressure of minimum three thousand three hundred

(3,300) psi.

3.2.10.2 Pressure washer must be provided with a minimum three hundred (300) gallon portable water tank, plumbed to provide water supply for the pressure washer when requested.

3.2.10.3 Pressure washer shall be provided with a jetter drain cleaning kit, including one hundred fifty feet (150’) of jetter hose on projects when requested.

3.2.10.3.1 Jetter Drain Cleaning Kit must consist of one-quarter inch (¼”)

Dyna Flex or equivalent jetter hose, ram, laser, and rotating nozzles, and all necessary fittings for use with the pressure washer.

3.2.10.4 Mobilization and demobilization shall be included in the hourly rate.

3.2.11 Trailer Mounted 6” Trash Pump (Volume Pump)

3.2.11.1 Trash pump must be six-inch (6”) diameter input and output gas, or diesel powered with trailer mounting and capable to pump up to three inch (3”) solids. The Vendor shall provide specifications on the pump to be used to the WVDEP/OSR representative prior to set up on site to verify they meet this specification.

3.2.11.2 Pump must be capable of producing seventy-five percent (75%) of the manufacturer’s rated output (GPM) and be operated at the pump motors rated maximum continuous performance for the duration of pumping.

3.2.11.3 Vendor shall also provide a minimum of one hundred (100’) of suction line, a minimum of one hundred fifty feet (150’) of discharge line and a secure float for each suction line upon request.

3.2.11.4 Vendor shall provide all fittings and connections necessary for use of pumps in manner requested by WVDEP/OSR.

3.2.12 Trailer Mounted 6” High Head Trash Pump – Godwin HL 5M Dri-Prime

Pump or Equal

3.2.12.1 Pump must be six-inch (6”) diameter input and output gas, or diesel powered with trailer mounting and be able to pump up to three-inch (3”) solids. The Vendor shall provide specifications on the pump to be used to the WVDEP/OSR representative prior to set up on site to verify they

3.2.12.2 Pump must be capable of producing a minimum seventy-five percent

(75%) of the manufacturer’s rated output (GPM) and be operated at the pump motors rated maximum continuous performance for the duration of pumping.

3.2.12.3 Vendor shall also provide a minimum of one hundred (100’) of suction

3.2.12.4 Vendor shall provide all fittings and connections necessary for use of

3.2.13 4-inch Trash Water Pump

3.2.13.1 Trash water pump must be four-inch (4”) diameter input and output gas or diesel powered. The Vendor shall provide specifications on the pump to be used to the OSR representative prior to set up on site to verify they

3.2.13.2 Pump must be capable of producing minimum seventy-five percent

3.2.13.3 Vendor shall also provide a minimum of one hundred (100’) of suction

3.2.13.4 Vendor shall provide all fittings and connections necessary for use of

3.2.14 3-inch Trash Water Pump

3.2.14.1 Trash water pump must be three-inch (3”) diameter input and output gas or diesel powered.

3.2.14.2 Pump must be capable of producing a minimum seventy-five percent

3.2.14.3 Vendor shall also provide a minimum of one hundred (100’) of suction

3.2.14.4 Vendor shall provide all fittings and connections necessary for use of

3.2.14.5 The pump must be equipped with an adjustable fire hose nozzle.

3.2.15 2-inch Trash Water Pump

3.2.15.1 Trash water pump must be two-inch (2”) inch diameter input and output gas or diesel powered.

3.2.15.2 Pump must be capable of producing a minimum seventy-five percent

3.2.15.3 Vendor shall also provide a minimum of one hundred (100’) of suction

3.2.15.4 Vendor shall provide all fittings and connections necessary for use of

3.2.15.5 The pump must be equipped with an adjustable fire hose nozzle.

3.2.16 Laborer

3.2.16.1 Laborer shall include hand tools necessary for requested tasks. Laborer shall be supplied upon request.

3.2.16.2 Mobilization and demobilization shall be included in the hourly rate.

3.2.17 Hydraulic Excavator – Caterpillar 314 or equivalent

3.2.17.1 Hydraulic Excavator must have ninety (90) minimum flywheel horsepower, equipped with standard bucket.

3.2.18 Skid Steer Loader – Bobcat T190 or Equal with Utility Bucket

3.2.18.1 Skid steer loader shall be minimum sixty-six (66) horsepower.

3.2.18.2 Skid steer loader shall have hydraulic output of a minimum 16.96

GPM to a maximum 26.40 GPM.

3.2.18.3 Skid steer loader shall be equipped with seventy-four (74) inch utility bucket.

3.2.18.4 Mobilization and demobilization shall be included in the hourly rate.

3.2.19 Incidental Stone

3.2.19.1 During pumping projects, problems may arise that can result in damage to existing facilities. It may become necessary to place stone in areas to allow truck access or mitigate erosion developing from pump or other specified equipment use. Stone may also be stockpiled to be spread onto packed ice during snow removal activities. When these conditions occur, Incidental Stone, with

Inspector prior approval, may be used.

3.2.19.2 Incidental Stone must be either limestone or sandstone, with type and gradation to be determined by the WVDEP/OSR representative.

3.2.19.3 Placement of stone shall be paid under equipment hours.

4. CONTRACT AWARD:

4.1 Contract Award: The Contract is intended to provide Agency with a purchase price for the Contract Services. The Contract shall be awarded to the Vendor that provides the

Contract Services meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.

4.2 Pricing Page: Vendor should complete the Pricing Page by providing an hourly rate or unit price for each bid item and multiplying it by the estimated quantity to provide a total for each bid item. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.

The Pricing Pages contain a list of the Contract Items and estimated purchase volume.

The estimated purchase volume for each item represents the approximate volume of anticipated purchases only. No future use of the Contract or any individual item is guaranteed or implied.

Vendor should type or electronically enter the information into the Pricing Pages through wvOASIS, if available, or as an electronic document.

4.2.1 If the Vendor is submitting an Equivalent Brand this information including Brand and Model Number must be submitted with their bid submission. Any product brochures to support vendor's product should be submitted with vendor's bid response. These brochures and any supporting documentation may be required before award of contract.

5. PERFORMANCE: Vendor and Agency shall agree upon a schedule for performance of

Contract Services and Contract Services Deliverables, unless such a schedule is already included herein by Agency. In the event that this Contract is designated as an open-end contract, Vendor shall perform in accordance with the release orders that may be issued against this

Contract.

6. ORDERING OF WORK & PAYMENT

6.1 WORK DIRECTIVES

6.1.1 Work shall be ordered by OSR by issuance of a Work Directive, either via email, from an OSR Representative, or from SPREC. The Work Directive shall include the name, permit number, location of the project site, Notice to Proceed date, cost estimate of the quantity of work to be done, and the time frame in which the work shall be completed.

6.1.2 The Vendor shall acknowledge receipt of the work directive by signing, dating and returning it to the OSR Representative via email or hand delivery within three (3) days. The cost estimate shall be in accordance with the unit prices provided in the response to this proposal.

6.1.3 Working hours shall be Monday through Friday, non-holiday, between the hours of 7am to 7pm. No work shall be performed until a Notice to Proceed has been issued by OSR. The Vendor shall complete the specified work within the timeframe specified on the work directive. Work must begin within seven (7) days of the issuance of the Notice to Proceed.

6.1.4 Project costs shall not exceed the amount of the work directive. Any changes pertaining to the work directive shall require written justification and approval from

OSR.

6.1.5 Inspections of each project will be made by the OSR representative as the work progresses and at completion. A final inspection will be made when all work is completed. Acceptance criteria will be based on all work being completed as required in the work directive.

6.2 BILLING/PAYMENT

6.2.1 The Vendor shall submit a signed invoice to WVDEP/OSR via email at

DEPDLRProcurement@wv.gov within 30 days of completion of each work directive. Invoices must be submitted for each work directive individually and must contain the Project Name, Permit Number, Work Directive Number, Contract

Number and the dates of service (beginning and ending date work was performed).

6.2.2 The Vendor shall provide written work reports on any/all projects at the request of the Agency. Work reports will provide information necessary to evaluate the overall project and may include, (but not be limited to): type of equipment on site, equipment hourly use readings, man hours utilized, names of personnel on site, details of specific work performed at the site, specific problems encountered at the site, start and end times and date(s) of service. Report form will be provided by the OSR Representative or approved for use by the OSR Representative prior to use and submittal. Work reports will be constructed to illustrate day-to-day activity on the project and provide all required criteria.

6.2.3 Agency shall pay unit price per item, as shown on the Pricing Pages, for all

Contract Services performed and accepted under this Contract. Vendor shall accept payment in accordance with the payment procedures of the State of West

Virginia.

7. TRAVEL: Vendor shall be responsible for all mileage and travel costs, including travel time, associated with performance of this Contract. Any anticipated mileage or travel costs may be included in the flat fee or hourly rate listed on Vendor’s bid, but such costs shall not be paid by the Agency separately.

8. FACILITIES ACCESS: Performance of Contract Services may require access cards and/or keys to gain entrance to Agency’s facilities. In the event that access cards and/or keys are required:

8.1. Vendor must identify principal service personnel which shall be issued access cards and/or keys to perform service.

mailto:DEPDLRProcurement@wv.gov

8.2. Vendor shall be responsible for controlling cards and keys and shall pay replacement fee if the cards or keys become lost or stolen.

8.3. Vendor shall notify Agency immediately of any lost, stolen, or missing card or key.

8.4. Anyone performing under this Contract shall be subject to Agency’s security protocol and procedures.

8.5. Vendor shall inform all staff of Agency’s security protocol and procedures.

9. VENDOR DEFAULT:

9.1. The following shall be considered a vendor default under this Contract.

9.1.1. Failure to perform Contract Services in accordance with the requirements contained herein.

9.1.2. Failure to comply with other specifications and requirements contained herein.

9.1.3. Failure to comply with any laws, rules, and ordinances applicable to the Contract

Services provided under this Contract.

9.1.4. Failure to remedy deficient performance upon request.

9.2. The following remedies shall be available to Agency upon default.

9.2.1. Immediate cancellation of the Contract.

9.2.2. Immediate cancellation of one or more release orders issued under this Contract.

9.2.3. Any other remedies available in law or equity.

10. MISCELLANEOUS:

10.1. Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this

Contract. Vendor should list its Contract manager and his or her contact information below.

Contract Manager: ______________________

Telephone Number: ________________________

Fax Number: ______________________________

Email Address: ____________________________