OSR Southern Region Generator Systems Maintenance/Repair

The West Virginia Department of Environmental Protection's Office of Special Reclamation (WVDEP/OSR) is seeking an open-end contract for generator systems maintenance and repair services covering 26 southern counties, with a specific focus on Nicholas and Clay Counties in Monongalia County. The procurement involves comprehensive maintenance, repair, and replacement services for Liquid Propane (LP), Natural Gas, and Diesel Power Generation Systems, primarily involving Cummins and Onan generators. Vendor requirements include a minimum of five years of experience servicing power generation systems, manufacturer authorization for repair and warranty work, and maintaining 24-hour emergency telephone service. The contract requires vendors to provide hourly labor rates for standard (estimated 300 hours) and weekend/holiday (estimated 50 hours) maintenance, with a maximum 15% parts markup. Evaluation will be based on the lowest overall total cost, with vendors required to submit detailed quarterly and annual maintenance reports. The solicitation was posted on October 8, 2025, with bids due by October 23, 2025, at 10:30 AM, to be submitted electronically through the wvOASIS Vendor Self Service (VSS) platform.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The contract allows for potential expansion, with provisions to add new generator sites throughout the contract period. Vendors must maintain specific insurance coverages, including Commercial General Liability and Automobile Liability Insurance with limits of at least $2 million, and provide a 5% bid bond and 100% performance and labor/material payment bonds. The contract is structured as a one-year term with potential for up to three successive one-year renewals, with a maximum value of $500,000 for open-end maintenance contracts. While no specific incumbent vendors are listed, the solicitation includes current site locations for Falcon Land Company and Greendale Coals, Inc., with four existing generator locations ranging from 6.5 to 60 kilowatts. Vendors will be reimbursed for parts shipping at actual cost and must provide a 12-month warranty on labor. The contract is contingent on legislative funding and requires compliance with local labor market hiring (75% local employees) and drug-free workplace regulations.