Final_ARFQ_0313_DEP2600000038_1_WV_ARFQ_FORM.PDF
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- Solicitation number
- ARFQ-0313-DEP2600000038-1
- Issued by
- Monongalia County, West Virginia
About this file
This document is an Agency Request for Quote (ARFQ) from the West Virginia Department of Environmental Protection (DEP) for the Office of Special Reclamation (OSR) Southern Region Generator Systems Maintenance/Repair contract. The solicitation was issued on October 8, 2025, with bids closing on October 23, 2025, at 10:30 AM. The contract is an open-end contract with estimated quantities including 300 standard hourly labor hours, 50 holiday/weekend labor hours, 10 service call response fees, 10 two-hour load bank testing occurrences, 10 four-hour load bank testing occurrences, and a parts markup based on a $10,000 estimate.
The contract will be bid and submitted electronically through the wvOASIS Vendor Self Service (VSS) platform. Vendors will be reimbursed for parts shipping at actual cost, requiring an original freight bill with invoice submission. The point of contact for the solicitation is Linda L. Stanley, who can be reached at linda.l.stanley@wv.gov or (304) 414-1144. The invoice and shipping location is the West Virginia Department of Environmental Protection, Office of Special Reclamation, located at 1159 Nick Rahall Greenway, Fayetteville, WV. The solicitation number is ARFQ 0313 DEP2600000038, Version 1.
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Text version
Date Printed: Oct 8, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Construction
Proc Folder: 1796001 Reason for Modification:
Doc Description: OSR Southern Region Generator Systems Maintenance/Repair
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-10-08 2025-10-23 10:30 ARFQ 0313 DEP2600000038 1
BID RECEIVING LOCATION
ALL BIDS MUST BE SUBMITTED ELECTRONICALLY
wvOASIS Vendor Self Service (VSS)
Register and bid online at:
www.wvOASIS.gov WV 00000
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Linda L Stanley
(304) 414-1144 linda.l.stanley@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Oct 8, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
THE DEPARTMENT OF ENVIRONMENTAL PROTECTION IS SOLICITING BIDS TO ESTABLISH AN OPEN-END CONTRACT FOR OSR Southern Region Generator Systems Maintenance/Repair OF WEST VIRGINIA PER THE ATTACHED
SPECIFICATIONS.
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
VARIOUS LOCATIONS AS
INDICATED BY ORDER
1159 NICK RAHALL
GREENWAY
FAYETTEVILLE WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Standard Hourly Labor Rate
Comm Code Manufacturer Specification Model # 72151800
Extended Description:
Standard Hourly Labor Rate For bidding purposes only:
Estimated quantity is 300 hours paid by the hour.
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Holiday/Weekend Hourly Labor Rate
Comm Code Manufacturer Specification Model # 72151800
Extended Description:
Holiday/Weekend Hourly Labor Rate For bidding purposes only:
Estimated quantity is 50 hours paid by the hour.
Date Printed: Oct 8, 2025 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Response Fee
Comm Code Manufacturer Specification Model # 72151800
Extended Description:
Response Fee For bidding purposes only:
Estimated quantity is 10 Service Calls paid per call
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Two Hour Load Bank Testing
Comm Code Manufacturer Specification Model # 72151800
Extended Description:
Two Hour Load Bank Testing For bidding purposes only:
Estimated quantity is 10 Occurrences paid per each occurrence
Date Printed: Oct 8, 2025 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Four Hour Load Bank Testing
Comm Code Manufacturer Specification Model # 72151800
Extended Description:
Four Hour Load Bank Testing For bidding purposes only:
Estimated quantity is 10 Occurrences paid per each occurrence
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Parts Markup
Comm Code Manufacturer Specification Model # 72151800
Extended Description:
Parts Multiplier based on $10,000 for bidding purposes only.
Date Printed: Oct 8, 2025 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 Shipping for parts - NO BID ITEM
Comm Code Manufacturer Specification Model # 78121603
Extended Description:
Shipping for parts - NO BID ITEM *Shipping charges for parts will only be reimbursed at actual cost and the vendor must submit an original freight bill with their invoice to be reimbursed.
SCHEDULE OF EVENTS
Line Event Event Date
Document Phase Document Description Page
DEP2600000038 Final OSR Southern Region Generator Systems Maintenance/Repair
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