OSR Southern Mowing & Brush Removal Open-End

The West Virginia Department of Environmental Protection is requesting proposals for an open-end mowing and brush removal contract for the OSR Southern region, with responses due September 1, 2026. This is a pre-qualification solicitation using an Alternate Roofing Funds Questionnaire (ARFQ) form; qualified vendors will be added to an approved vendor list to receive task orders as operational needs arise, rather than competing on individual service requests.

Respondents must demonstrate capability to perform seasonal mowing operations and brush removal activities across multiple service areas within the OSR Southern region on state-owned or managed properties. The questionnaire requires documentation of past performance on similar projects, current equipment inventory, worker safety training certifications, financial stability, and compliance with state environmental regulations and safety standards. Vendors must provide evidence of adequate insurance coverage and bonding capacity suitable for an open-end contract structure.

Pricing shall be submitted on a unit-cost basis for identified services, including mowing acreage and brush removal activities. The state retains the right to award to the lowest responsive and responsible bidder or to multiple bidders as deemed appropriate. The contract term includes an initial period with potential renewal options exercised at the state's discretion. All contractors must comply with applicable prevailing wage requirements and demonstrate capacity to respond promptly to service demands. Evaluation criteria emphasize vendor experience, equipment condition and availability, safety record, insurance requirements, and bonding amounts.