OSR Powder Mill Processing Inc S-5027-08 & U-5017-08

The West Virginia Department of Environmental Protection (WVDEP), specifically the Office of Special Reclamation, is seeking a contractor for comprehensive land reclamation and remediation services for the Powdermill Processing Inc facility in Upshur County, under permits S-5027-08 and U-5017-08. The procurement is an Agency Request for Quote (ARFQ) that requires extensive site restoration activities including mobilization, construction layout, quality control, site preparation, road maintenance, sediment and erosion control, revegetation, surface regrading, and highwall excavation and backfill. Key deliverables include installing drainage infrastructure, constructing access roads, implementing ditch systems, and performing environmental remediation across six designated areas. The project involves approximately 225,765 cubic yards of excavation, 4,900 linear feet of silt fence, and 50 acres of revegetation. A mandatory pre-bid meeting is scheduled for December 4, 2025, at 10:00 a.m., with technical questions due by December 11, 2025, at 4:00 p.m. The original bid closing date of December 18, 2025, was extended by Addendum 1 to January 8, 2026, at 10:30 a.m., with all bids to be submitted electronically through the wvOASIS Vendor Self Service platform.

The solicitation does not explicitly indicate specific set-aside designations for disadvantaged business enterprises. Contractors must meet substantial qualification requirements, including maintaining a drug-free workplace, complying with Davis-Bacon wage rates, and ensuring at least 75 percent of employees are hired from the local labor market for projects exceeding $500,000. Bidders are required to submit a bid bond equal to five percent of the total bid amount, along with performance and payment bonds at 100 percent of the contract value. Insurance requirements include Commercial General Liability and Automobile Liability Insurance with minimum coverage of $2,000,000 per occurrence. While a specific contract value is not explicitly stated, the comprehensive nature of the project, involving extensive earthwork, infrastructure construction, and environmental remediation, suggests a significant budget range. The contract is structured with an initial one-year term and potential for up to three successive one-year renewals, subject to mutual agreement and Attorney General's office approval. Contractors must be prepared to coordinate with multiple state and federal agencies, including WVDNR, WVSHPO, USFWS, and USEPA, who may observe and monitor construction activities.