OSR North Region 3 Maintenance Open End

The West Virginia Department of Environmental Protection (DEP) Office of Special Reclamation (OSR) has issued an Agency Request for Quote (ARFQ) for an open-end master agreement for North Region 3 Maintenance services, specifically targeting Berkeley County and surrounding northern counties. The procurement seeks a comprehensive contract for heavy equipment, materials, and labor services related to reclamation and maintenance work, with specific requirements for equipment including crawler dozers, backhoe loaders, hydraulic excavators, motor graders, dump trucks, and specialized machinery. Deliverables include provision of equipment (ranging from 2-750 units), various construction materials like PVC pipes, stone aggregates, seed mixtures, and labor services for 100 hours of general laborers and 50 hours of welders. The solicitation requires electronic bid submission through wvOASIS Vendor Self Service by January 6, 2026, at 10:30 a.m., with a technical question deadline of December 18, 2025, at 4:00 p.m. Bidders must demonstrate compliance with multiple requirements, including valid West Virginia contractor's license, drug-free workplace certification, current workers' compensation documentation, and no outstanding environmental enforcement actions. Evaluation will likely focus on unit pricing, equipment specifications, and overall compliance with detailed technical requirements.

The contract does not appear to have specific set-aside designations for disadvantaged enterprises, and no incumbent vendors are explicitly identified. The open-end master agreement establishes an indefinite-quantity contract structure with a maximum value of $500,000, covering the initial one-year term and potential renewals. Vendors must provide a five percent bid bond, 100% performance bond, and 100% labor/material payment bond, along with commercial general liability insurance with minimum coverage of $2,000,000 for bodily injury and property damage. The contract requires vendors to have comprehensive equipment capabilities, with specific focus on reclamation and maintenance work in Tucker, Grant, and Mineral counties. Bidders must designate a primary contract manager available during business hours and comply with OSR security protocols. The contract allows for a maximum 15% markup on unspecified parts and includes provisions for mobilization and demobilization costs calculated by mileage. Invoicing is required within 30 days of work directive completion, with detailed documentation including project name, permit number, work directive number, and service dates.