OSR Lift Station Maintenance & Repair - North

The West Virginia Department of Environmental Protection, Office of Special Reclamation, issued Agency Request for Quote (ARFQ) DEP2300000030 on November 1, 2022, to establish an open-end master service contract for lift station maintenance, repair, and service in northern West Virginia counties including Barbour, Braxton, Gilmer, Grant, Harrison, Lewis, Marion, Mineral, Monongalia, Preston, Randolph, Taylor, Tucker, Upshur, and Webster. The procurement seeks qualified vendors to provide comprehensive maintenance and emergency repair services for various lift station equipment types, including centrifugal, diaphragm, peristaltic, progressive cavity, submersible, and vertical turbine pumps, with deliverables encompassing routine maintenance, emergency repairs, troubleshooting, component disassembly and reassembly, and parts replacement. The vendor must respond to standard service calls within 12 hours during business hours (Monday-Friday, 7:00 AM to 7:00 PM ET) and emergency calls within four hours during nights, weekends, and holidays, maintain continuous 24-hour emergency telephone service, provide a 12-month warranty on all labor, and demonstrate capability to manage multiple concurrent projects. Required qualifications include a minimum of five years of experience in lift station maintenance with relevant training or certification, valid West Virginia contractor licensing in good standing, and commercial general liability and automobile liability insurance with limits of not less than $2,000,000 per occurrence. The solicitation required submission of bids electronically through the wvOASIS system by November 23, 2022, at 10:30 AM, with technical questions due by November 14, 2022, and included mandatory pre-bid attendance and acknowledgment of all addenda as evaluation criteria. Pricing shall be based on a standard hourly labor rate (estimated 300 hours), an emergency hourly labor rate (estimated 50 hours), a parts markup multiplier applied to estimated $25,000 in parts costs, and reimbursement of actual shipping costs without markup.

The solicitation does not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors for this procurement. The contract requires submission of a 5% bid bond with proposals and, upon award, provision of a 100% performance bond and 100% labor/material payment bond prior to contract execution. Vendors must comply with all applicable federal, state, and local laws, including Davis-Bacon wage rates where applicable, domestic steel and aluminum product preferences, drug-free workplace policies, and local labor market hiring requirements for projects exceeding $500,000. All equipment, tools, materials, and expendable supplies are provided at the vendor's cost with the State responsible only for actual parts, shipping, and labor charges as invoiced within 30 days of project completion, with payment made by electronic funds transfer or P-Card according to West Virginia state procedures. The contract structure is designed as an open-end agreement with individual work orders issued as needed, with no specific budget range or award value identified in the solicitation documents, though estimated quantities suggest anticipated annual expenditures potentially exceeding $35,000 based on labor hours and parts costs alone.