OSR Geotextile Containers Open End

The West Virginia Department of Administration Purchasing Division, on behalf of the Department of Environmental Protection's Office of Special Reclamation (OSR), issued a Centralized Request for Quote (CRFQ) solicitation on March 31, 2022, to establish an open-end contract for geotextile dewatering containers. The solicitation seeks qualified vendors to supply TenCate brand or equivalent geotextile containers in twelve different size configurations, ranging from 20 feet circumference by 50 feet length to 75 feet circumference by 60 feet length, with estimated quantities totaling approximately 50 to 51 units across all sizes. Vendors must provide all transportation, labor, and supervision necessary for delivery and unloading to designated locations in Clay, Grant, Marion, Mineral, Monongalia, Preston, Tucker, and Upshur counties in West Virginia, with the primary invoicing and shipping address to the OSR office located at 47 School Street, Suite 301, Philippi, West Virginia. The geotextile containers must meet specific mandatory performance requirements, including a water flow rate of twenty gallons per minute, grab tensile strength of 425 pounds, and puncture strength of 165 pounds. Key deadlines include a mandatory pre-bid meeting, a question submission deadline of April 8, 2022, at 4:00 PM ET, and a bid opening on April 19, 2022, at 1:30 PM ET at the Department of Administration Purchasing Division office in Charleston, West Virginia. The contract shall be awarded for an initial term of one year with renewal options limited to three additional one-year periods, with standard orders requiring delivery within twenty working days and emergency orders within twelve working days. All unit pricing must include delivery costs and be completed electronically through the wvOASIS system, and vendors are prohibited from charging additional delivery fees beyond the quoted unit price.

Vendors responding to this solicitation must possess commercial general liability insurance of at least $2 million and automobile liability insurance of at least $2 million, with the State named as an additional insured, and must be properly registered with the West Virginia Purchasing Division. Bidders must comply with all applicable state and federal laws, including workers' compensation insurance requirements and conflict of interest disclosures. The solicitation does not specify set-aside designations or restrictions limiting responses to particular categories of organizations such as disadvantaged enterprises, nor does it identify any incumbent vendors or current contractors. Vendors must accept payment via electronic funds transfer and state P-Card, and all references to brand or manufacturer-specific items are intended to establish quality standards and should be considered as followed by "or equal," allowing for equivalent alternative products. No specific award value or budget range is provided in the solicitation documents. Interested vendors should contact Joseph E. Hager III, the purchasing division buyer, at (304) 558-2306 or joseph.e.hageriii@wv.gov for additional information regarding the solicitation.