OSR Erun Coal Sales Inc U-4010-08

The West Virginia Department of Environmental Protection (WVDEP), Office of Special Reclamation, is soliciting bids for a comprehensive land restoration and mine sealing project located near Panther, West Virginia in McDowell County, identified as the OSR Erun Coal Sales Inc U-4010-08 project. The solicitation (ARFQ DEP2600000034) requires a contractor to complete multiple complex site restoration activities, including installing four dry mine seals and one wet mine seal, constructing road ditches spanning 595 linear feet, creating a main hollow channel of 388 linear feet, and implementing a pond diversion of 187 linear feet. Project deliverables include comprehensive earthmoving and restoration work involving approximately 10,360 cubic yards of regrade material and 4,703 cubic yards of borrow material, with specific requirements for grading, erosion control, channel construction, and sediment management. The mandatory pre-bid meeting is scheduled for October 28, 2025, with technical questions due by October 28, 2025, at 4:00 PM, and electronic bid submissions required through wvOASIS by November 12, 2025, at 10:30 AM. Contractors must provide detailed documentation including bid bonds, performance bonds, and evidence of insurance with $2,000,000 liability coverage.

The procurement encourages participation from small, women-owned, and minority-owned businesses, with a requirement that at least 75% of employees be hired from the local labor market. Contractors must maintain a drug-free workplace and be prepared for potential random drug and alcohol screenings. While no specific incumbent vendor is mentioned, the project is funded through the Special Reclamation Coal Tax paid by West Virginia coal mining companies. Potential bidders must hold valid contractor licenses, comply with state regulations, and demonstrate capability in complex land restoration and mine infrastructure rehabilitation. Though a specific award value is not explicitly stated, the comprehensive nature of the project suggests a significant financial commitment, with costs potentially ranging from several hundred thousand to over a million dollars. The contract is structured with a fixed 180-day completion timeline and includes provisions for liquidated damages of $1,000 per day for project delays, emphasizing the importance of timely and precise project execution.