OSR Buffalo Coal Company C1 EQ Basin Project S-2003-03

The West Virginia Department of Environmental Protection, Office of Special Reclamation, is requesting quotes for construction services on the OSR Buffalo Coal Company C1 Equalization Basin Project (S-2003-03) in Philippi, West Virginia, with bids due October 20, 2026 at 10:30 a.m. Attendance at the mandatory pre-bid meeting held September 29, 2026 was required for bid eligibility; vendors who did not attend are automatically disqualified.

The scope comprises 26 line items spanning site mobilization and demobilization, construction layout, quality control, site preparation, silt fence installation (500 linear feet), revegetation (5 acres of Type I), road maintenance, new road construction with base and final layers (700 linear feet each), incidental limestone (500 tons), HDPE gravity and force main piping of various sizes totaling approximately 1,825 linear feet, an equalization basin (35,000 cubic yards), 60-mil HDPE liner with geotextile, ditching (160 linear feet), valve vaults with stainless steel knifegate valves, HDPE dual-wall culvert (120 linear feet), farm fencing with gates (1,300 linear feet), electrical work, sludge force main (250 linear feet), and a 30-by-40 pole building. Pricing is structured as lump sum for mobilization, demobilization, construction layout, quality control, site preparation, road maintenance, electrical work, and pole building; unit pricing is required for linear-footage and acreage items.

Vendors must submit bids electronically through wvOASIS Vendor Self Service. All bids require acknowledgment of all addenda. Addendum 1 (October 6) extended the vendor question deadline to October 13, 2026. Addendum 2 (October 6) published pre-bid conference sign-in sheets and corrected project plans. Vendors must submit a bid bond equal to five percent of the total bid amount, a performance bond and labor/material payment bond each equal to 100 percent of the contract value. Commercial General Liability and Automobile Liability Insurance with minimum limits of $2,000,000 per occurrence must be maintained. For projects valued at $500,000 or more, contractors must hire at least 75 percent of employees from the local labor market, with waivers available from Workforce West Virginia. A valid contractor's license is required prior to award. The contract term is initial one year, renewable for up to three successive one-year periods upon mutual written consent and Attorney General approval. Contact Sherri D. Weathersbee at (304) 414-1142 or sherri.weathersbee@wv.gov.