Final_ARFQ_0313_DEP2700000017_3_WV_ARFQ_FORM.PDF
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- Solicitation number
- ARFQ 0313 DEP2700000017 3
- Issued by
- West Virginia
About this file
This Agency Request for Quote (ARFQ) Form, issued by the West Virginia Department of Environmental Protection's Office of Special Reclamation, seeks construction services for the OSR Buffalo Coal Company C1 EQ Basin Project (S-2003-03) located in Philippi, West Virginia. The project encompasses 26 line items including mobilization and demobilization, site preparation, revegetation, road construction, utility installation, and basin construction totaling approximately 35,000 cubic yards of earthwork. Specific deliverables include 500 linear feet of silt fence, 5 acres of Type I revegetation, 700 linear feet of new road construction (base and final layers), HDPE piping in multiple sizes (ranging from 4 to 12 inches) totaling approximately 1,825 linear feet, a 60 mil HDPE liner with geotextile for the equalization basin, farm fencing with gates, electrical systems, and a 30 by 40 pole building. A mandatory pre-bid conference was held on September 29, 2026, and vendor questions are due by October 13, 2026. Solicitation ARFQ 0313 DEP2700000017 Version 3 closes on October 20, 2026, at 10:30 a.m., with all bids to be submitted electronically through the wvOASIS Vendor Self Service portal at www.wvOASIS.gov. Addendum 2, issued October 6, 2026, published sign-in sheets from the pre-bid conference and corrected project plans.
The pricing structure utilizes a combination of lump sum items (mobilization and demobilization, construction layout, quality control, site preparation, road maintenance, electrical work, and pole building) and unit-based pricing for linear footage and acreage items. The invoice and shipping destination for all work is the Environmental Protection State of West Virginia Office of Special Reclamation at the jobsite in Philippi, West Virginia. Vendor inquiries should be directed to Sherri D. Weathersbee at the West Virginia procurement office at (304) 414-1142 or sherri.weathersbee@wv.gov. All offers are subject to the terms and conditions contained in the complete solicitation documentation.
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Date Printed: Oct 6, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Construction
Proc Folder: 2020856 Reason for Modification:
Doc Description: OSR Buffalo Coal Company C1 EQ Basin Project S-2003-03 Addendum 2
This Addendum issued to publish and distribute the attached documentation to the vendor See Page 2 for complete infoProc Type: Agency Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2026-10-06 2026-10-20 10:30 ARFQ 0313 DEP2700000017 3
BID RECEIVING LOCATION
ALL BIDS MUST BE SUBMITTED ELECTRONICALLY
wvOASIS Vendor Self Service (VSS)
Register and bid online at:
www.wvOASIS.gov WV 00000
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Sherri D Weathersbee
(304) 414-1142 sherri.weathersbee@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Oct 6, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
Reason for Modification:
Addendum 2
This Addendum issued to publish and distribute the attached documentation to the vendor community.
1. To publish the Sign in Sheets for the Prebid Conference that was held on-site September 29, 2026, and to publish corrected Plans.
ADDITIONAL INFORMATION
Addendum 2
This Addendum issued to publish and distribute the attached documentation to the vendor community.
1. To publish the Sign in Sheets for the Prebid Conference that was held on-site September 29, 2026, and to publish corrected Plans.
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
47 SCHOOL ST, STE 301
PHILIPPI WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Mobilization & Demobilization
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
1-1 Mobilization & Demobilization per lump sum
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
47 SCHOOL ST, STE 301
PHILIPPI WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Construction Layout
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
3-1 Construction Layout per lump sum
Date Printed: Oct 6, 2026 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
47 SCHOOL ST, STE 301
PHILIPPI WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Quality Control
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
4-1 Quality Control per lump sum
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
47 SCHOOL ST, STE 301
PHILIPPI WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Site Preparation
Comm Code Manufacturer Specification Model # 77111603
5-1 Site Preparation per lump sum
Date Printed: Oct 6, 2026 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
47 SCHOOL ST, STE 301
PHILIPPI WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Utilities (NON BID ITEM) 0.00000 LS
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
5-5 Utilities (NON BID ITEM)
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
47 SCHOOL ST, STE 301
PHILIPPI WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Silt Fence 500.00000 LF
Comm Code Manufacturer Specification Model # 77111603
6-2 Silt Fence per linear foot
Date Printed: Oct 6, 2026 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
47 SCHOOL ST, STE 301
PHILIPPI WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 Revegetation Type I 5.00000 ACRE
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
6-1 Revegetation Type I per acre
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
47 SCHOOL ST, STE 301
PHILIPPI WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 Road Maintenance
Comm Code Manufacturer Specification Model # 77111603
5-2 Road Maintenance per lump sum
Date Printed: Oct 6, 2026 Page:6 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
47 SCHOOL ST, STE 301
PHILIPPI WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 9 New Road Construction Base Layer 700.00000 LF
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
7-1 New Road Construction Base Layer per linear foot
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
47 SCHOOL ST, STE 301
PHILIPPI WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 10 New Road Construction Final Layer 700.00000 LF
Comm Code Manufacturer Specification Model # 77111603
7-1 New Road Construction Final Layer per linear foot
Date Printed: Oct 6, 2026 Page:7 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
47 SCHOOL ST, STE 301
PHILIPPI WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 11 Incidental Limestone 500.00000 TON
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
7-1 & 7-3 Incidental Limestone per ton
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
47 SCHOOL ST, STE 301
PHILIPPI WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 12 12 inch SDR21 HDPE Gravity Line 700.00000 LF
Comm Code Manufacturer Specification Model # 77111603
10-15 12 inch SDR21 HDPE Gravity Line per linear foot
Date Printed: Oct 6, 2026 Page:8 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
47 SCHOOL ST, STE 301
PHILIPPI WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 13 10 inch SDR21 HDPE Force Main 375.00000 LF
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
10-15 10 inch SDR21 HDPE Force Main per linear foot
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
47 SCHOOL ST, STE 301
PHILIPPI WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 14 8 inch SDR21 HDPE Force Main 325.00000 LF
Comm Code Manufacturer Specification Model # 77111603
10-15 8 inch SDR21 HDPE Force Main per linear foot
Date Printed: Oct 6, 2026 Page:9 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
47 SCHOOL ST, STE 301
PHILIPPI WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 15 4 inch SDR21 HDPE Force Main 425.00000 LF
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
10-15 4 inch SDR21 HDPE Force Main per linear foot
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
47 SCHOOL ST, STE 301
PHILIPPI WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 16 EQ Basin 35000.00000 CY
Comm Code Manufacturer Specification Model # 77111603
6-5 EQ Basin per cubic yard
Date Printed: Oct 6, 2026 Page:10 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
47 SCHOOL ST, STE 301
PHILIPPI WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 17 60 Mil Liner HDPEAGRU Microspike 1.00000 LS
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
8-7 60 Mil Liner HDPEAGRU Microspike per lump sum
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
47 SCHOOL ST, STE 301
PHILIPPI WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 18 Ditch 1 160.00000 LF
Comm Code Manufacturer Specification Model # 77111603
9-4 & 7-1 Ditch 1 per linear foot
Date Printed: Oct 6, 2026 Page:11 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
47 SCHOOL ST, STE 301
PHILIPPI WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 19 Valve Vault 1.00000 EA
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
9-4, 9-3, 9-2, & 7-1 Valve Vault per each
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
47 SCHOOL ST, STE 301
PHILIPPI WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 20 12 inch Stainless Steel Knifegate Valve 2.00000 EA
Comm Code Manufacturer Specification Model # 77111603
10-39 12 inch Stainless Steel Knifegate Valve per each
Date Printed: Oct 6, 2026 Page:12 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
47 SCHOOL ST, STE 301
PHILIPPI WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 21 12 inch Stainless Steel Knifegate Valve with
Actuator
1.00000 EA
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
10-39 12 inch Stainless Steel Knifegate Valve with Actuator per each
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
47 SCHOOL ST, STE 301
PHILIPPI WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 22 18 inch HPDE Dual Wall Culvert 120.00000 LF
Comm Code Manufacturer Specification Model # 77111603
10-16 18 inch HPDE Dual Wall Culvert per linear foot
Date Printed: Oct 6, 2026 Page:13 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
47 SCHOOL ST, STE 301
PHILIPPI WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 23 Farm Fencing with Gates 1300.00000 LF
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
5-6 Farm Fencing with Gates per linear foot
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
47 SCHOOL ST, STE 301
PHILIPPI WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 24 Electrical
Comm Code Manufacturer Specification Model # 77111603
11-1 thru 11-32 Electrical per lump sum
Date Printed: Oct 6, 2026 Page:14 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
47 SCHOOL ST, STE 301
PHILIPPI WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 25 6 inch HDPE Sludge Force Main 250.00000 LF
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
10-15 6 inch HDPE Sludge Force Main per linear foot
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
47 SCHOOL ST, STE 301
PHILIPPI WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 26 30 x 40 Pole Building 1.00000 LS
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
13-23 30 x 40 Pole Building per lump sum
SCHEDULE OF EVENTS
Line Event Event Date 1 Mandatory Pre-Bid 10:00am 2026-09-29
2 Vendor Questions 2026-10-13
Document Phase Document Description Page
DEP2700000017 Final OSR Buffalo Coal Company C1 EQ Basin Project S-2003-03
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