OSR Buffalo Coal Company C1 EQ Basin Project S-2003-03

The West Virginia Department of Environmental Protection, Office of Special Reclamation is requesting bids on construction and site restoration work for the OSR Buffalo Coal Company C1 EQ Basin Project (Permit No. S-2003-03) covering 266 acres in Grant County near Mount Storm, with sealed bids due October 20, 2026 at 10:30 a.m. through wvOASIS. Attendance at the mandatory pre-bid meeting held September 29, 2026 was required for bid eligibility; vendor questions are due October 13, 2026 following Addendum 1 extension.

The scope comprises 26 line items including mobilization and demobilization, construction layout, quality control, site preparation, erosion control, revegetation (5 acres), road construction and maintenance (1,400 linear feet total), limestone placement (500 tons), HDPE piping systems (12-inch, 10-inch, 8-inch, and 4-inch gravity and force mains totaling 1,825 linear feet), an equalization basin (35,000 cubic yards), 60-mil HDPE liner with geotextile, ditching, valve vaults with stainless steel knifegate valves, dual-wall culvert (120 linear feet), farm fencing (1,300 linear feet), electrical work, sludge force main (250 linear feet), and a 30-by-40-foot pole building. Bidders must submit unit pricing for each line item; utilities are non-bid at $0.00. Work is performed at the jobsite near Philippi, West Virginia.

The contract is structured as a term contract with an initial one-year period renewable for up to three successive one-year periods upon mutual written consent and Department and Attorney General approval. Bids must include a five percent bid bond; the apparent successful vendor must provide performance bonds and labor/material payment bonds equal to one hundred percent of contract value. Vendors must maintain commercial general liability and automobile liability insurance with minimum limits of $2 million per occurrence, comply with West Virginia Jobs Act requirements for contracts equaling or exceeding $500,000, and be licensed in good standing with the West Virginia Secretary of State, Tax Department, and Insurance Commission. For contracts exceeding $250,000, the apparent low bidder must submit a subcontractor list within one business day of bid opening identifying all subcontractors performing more than $25,000 in work. Liquidated damages are $1,000 per working day for delays beyond the contract completion date. Contract pricing is firm for its duration.

Sherri D. Weathersbee (304) 414-1142, sherri.weathersbee@wv.gov, serves as the buyer contact. Vendor registration and bid submission occur at www.wvOASIS.gov.