Osprey Point Food and Beverage Concession

Palm Beach County, Florida is soliciting proposals through Request for Proposals No. 2019-102-RCB to procure food and beverage concession services for Osprey Point Golf Course located at Burt Aaronson South County Regional Park. The procurement seeks a qualified concessionaire to operate a full-service food and beverage facility including a newly constructed 2,200-square-foot café with indoor seating for 139 occupants, a 600-square-foot full-service kitchen, and mobile beverage cart service across the 27-hole golf course. The concessionaire must provide meals, sandwiches, hot dogs, snacks, and beverages including beer and wine, and may operate vending machines. Required qualifications include a minimum of three years of recent experience operating a similar food service concession with demonstrated catering capability for 80 to 100 persons and alcohol sales experience, along with financial documentation demonstrating business stability through balance sheets, tax returns, or bank references. The concessionaire must operate seven days per week year-round with a food and beverage manager on-site from 8:00 AM to 2:00 PM daily, maintain comprehensive insurance coverage including $1,000,000 general liability and $1,000,000 liquor liability, and comply with all applicable health codes and County regulations. The mandatory pre-proposal conference and site visit were held on April 24, 2019, at 2:00 PM, the deadline for written questions was May 22, 2019, at 2:00 PM, and proposals were due by June 5, 2019, at 2:00 PM. The initial contract term is three years with two optional two-year extensions subject to County approval and the concessionaire's good standing, with annual rent adjusting by three percent on each anniversary date.

The County established a minimum annual rent requirement of $48,000 ($4,000 monthly), with respondents eligible to propose higher amounts. Local businesses certified with a valid Palm Beach County Business Tax Receipt are eligible for five preference points, and the County waived Affirmative Procurement Initiatives due to insufficient qualified small, minority, and women-owned businesses for these services. A $5,000 security deposit is required, and the concessionaire must independently arrange beverage distribution agreements with either Coke or Pepsi vendors for merchandise coolers. No incumbent vendor or current contractor information was provided in the procurement documents. The facility features extensive pre-installed equipment detailed in the RFP, including cooking equipment, refrigeration units, point-of-sale terminals, dishwashing stations, and beverage merchandisers. Historical data indicates the golf course recorded approximately 97,000 to 98,600 rounds played annually across 2016-2018, with 9,000 to 18,000 lessons provided during the same period and between 15 and 23 tournaments hosted annually; however, the County indicated it does not maintain historical food and beverage sales records, as past performance would not be indicative of future revenue under the new operational structure.