Addendum No. 1. hf app 5-30-2019.pdf

Addendum No. 1 to RFP No. 2019-102-RCB

Request For Proposals for the Provision of Concessionaire Services at

Osprey Point Golf Course

Burt Aaronson South County Regional Park

May 22, 2019

This Addendum shall be added to and become a part of the RFP and shall be governed by all terms and conditions set forth therein.

A. The following are clarifications, changes, additions and/or deletions to the RFP based on discussions at the Mandatory Pre-Proposal conference conducted on April 24, 2019, and questions received:

1. The 1st ROUND Questions and Answers posted on May 7, 2019, is hereby replaced with this Addendum No. 1.

B. The County received questions as set forth below and is issuing the following responses:

1. Questions received from Dave White, ROAM/BG Parks:

Question: May we re-inspect the interior of the Premises?

Answer: A voluntary re-inspection will be held on Thursday, May 9th , at 10:00 A.M.

- 10:30 A.M. Attendance is not mandatory. NO questions will be permitted at this site visit.

Question: How many tournaments were held at Osprey Point last year?

Answer: In 2018, Osprey Point Golf Course hosted:

9 - Junior Tournament Rounds

8 - College Tournament Rounds

2 - 50-99 Person Events

4 - 100+ Person Events

Question: In addition to posting the revised equipment list, will the sign-in sheet from the mandatory meeting be posted online?

Answer: Both the revised equipment list Exhibit “A-2” to the Concessionaire Lease

Agreement as distributed at the April 24, 2019, pre-bid meeting and the sign in sheet are attached as Attachment No. 1 and Attachment No. 2, respectively. Please remember to use the revised equipment list.

Question: Do you have a jpg or pdf version of the Osprey Point logo?

Answer: The Osprey Point Logo is attached as Attachment 3.

Question: Equipment Schedule Items 402 and 403 represent Merchandisers that are noted to be provided by vendor. Can you identify the intent of these merchandisers? Will the vendor be available to sell retail items?

Answer: Items 402 and 403 on the revised Exhibit “A-2” Equipment List are referring to standalone clear-front type reach-in coolers used for bottled beverages. These coolers are generally provided by a distributor/purveyor and it is the concessionaire’s responsibility to make arrangements based on its preference (Coke or Pepsi) of products it wishes to offer for sale.

Question: During the on-site portion of the meeting, it was mentioned another PBC golf course having a liquor license. Can the Dept. please provide a copy of that license along with providing vendor sales for years 2016, 2017 and 2018?

Answer: We do not have sales records for Food & Beverage at Osprey Point and past sales would not be indicative of future sales based on the facility being a walk-up counter or food trailer compared to a full restaurant. Attached as Attachment No. 4 is the liquor license for the Southwinds Golf Course.

Question: Does the golf course keep an attendance record for number of golf players?

If so, can the dept. provide attendance records for 2016, 2017 and 2018?

Answer: There are a significant number of people who come to the course to practice or hit range balls that are not captured at the facility and are not included in the following attendance numbers.

Monthly Rounds/Lessons Breakdown:

2. Questions received from Todd Weiss, DH2, Inc.:

Question: What will the policy be when staff and the public are taking up tables with no intention of purchasing food or beverage while paying customers are waiting for seat and table availability?

Answer: Golf course patrons are the first priority for all staff at the facility. Staff should not be sitting at tables when customers are waiting for a seat unless attending a meeting or other organized event which would be coordinated in advance with the Food &

Beverage manager. If customers are “taking up tables” while others are waiting, the concessionaire may politely ask them to vacate the tables. Management will advise staff to vacate tables if the public is waiting.

Question: What time will the restaurant be forced to close during winter and summer months?

Answer: Operating hours are provided for in Section 4.02 b. of the Concessionaire

Lease Agreement and extended hours may be available with written approval by the

FY 2016 Oct Nov Dec Jan Feb Mar April May June July Aug Sep Total

Rounds 7,948 8,764 8,150 7,128 9,190 10,897 11,013 9,165 6,150 7,307 6,278 5,111 97,101

Lessons 723 627 659 587 681 778 753 811 961 985 751 778 9,094

FY 2017 Oct Nov Dec Jan Feb Mar April May June July Aug Sep Total

Rounds 7,500 9,488 9,360 9,696 9,570 11,031 9,968 8,575 6,075 6,218 5,796 5,335 98,612

Lessons 809 897 847 911 894 1159 1026 1020 1474 1429 1281 863 12,610

FY 2018 Oct Nov Dec Jan Feb Mar April May June July Aug Sep Total

Rounds 8,651 9,775 9,178 8,180 9,412 10,392 9,970 6,012 6,663 6,581 6,466 6,184 97,464

Lessons 1470 1405 1485 1653 1888 2088 1834 1439 937 1510 962 1396 18,067

Department. Management’s review of extended hours would include consideration of the impact to the park.

Question: Is a bid under the $48,000 minimum annual rent acceptable?

Answer: No. If your bid is under the $48,000 annual rent minimum threshold it will be deemed non responsive.

Question: Does the Golf Course operate all 27 holes for play during the summer months?

Answer: During the summer of 2018, the golf course closed one nine at a time for approximately 1-2 months to complete major summer maintenance practices such as greens aerification. There was no impact on numbers of rounds played as a result of this work.

Question: Is the Restaurant allowed to continue to operate/service the general public outside of the tournament attendees, and after the “Dusk to Dawn” operating hours?

Answer: As provided for in Section 4.02(e) (tournaments and other events), and (f)

(food and beverages as part of golf packages), the determination to close or operate/service the general public, during tournaments or other special events will be made on a case by case basis.

NOTE: Please acknowledge receipt of this Addendum No. 1 by signing below and returning this page with your Proposal. Each Addendum to the RFP must be signed by an authorized agent and submitted with the Proposal or the Proposal may be deemed non-responsive.

Acknowledgment:

Respondent Date

G:\PREM\RFP\2019\Osprey Point Food Concession\Addendum\Addendum No. 1. hf app 5-30-2019.docx

ATTACHMENT NO. 1

EXHIBIT “A-2”

EQUIPMENT LIST

ATTACHMENT NO. 2

PRE-BID MEETING SIGN-IN SHEET

APRIL 24, 2019

ATTACHMENT NO. 3

OSPREY POINT LOGO

ATTACHMENT NO. 4

SOUTHWINDS GOLF COURSE LIQUOR LICENSE