OSOS Migration to WaTech Tenant

The Washington State Office of the Secretary of State (OSOS) has issued Request for Proposal (RFP) No. 25-03 seeking a qualified third-party consulting firm to conduct a comprehensive migration of its technological infrastructure to Washington Technology Solutions' (WaTech) Enterprise Active Directory (EAD) and Entra ID/Azure Washington State Executive (WSE) tenants. The migration involves transferring four critical systems: Corporations & Charities Filing System, Digital Archives, payment/revenue management system, and Combined Fund Drive donor management system, along with internal systems and applications. The project requires detailed requirements analysis, a comprehensive work breakdown structure, and organizational change management services, with a contract period from July 1, 2025, to June 30, 2027. Bidders must have three technical subject matter experts with at least five years of cloud migration experience and specific certifications in Azure and cybersecurity. The evaluation will use a 210-point scoring system, with 50% weight on the technical proposal, 40% on the management proposal, 5% on cost, and 5% on workplace arbitration practices evaluation preference. The proposal due date is April 18, 2025, with a preproposal conference scheduled for March 18, 2025, via Microsoft Teams.

The RFP encourages participation from diverse businesses, including minority-owned, women-owned, small businesses, and veteran-owned enterprises. Bidders must be registered with the Washington Secretary of State and Department of Revenue, and provide detailed certifications covering legal compliance, financial stability, and business qualifications. The procurement allows for authorized subcontractors and requires bidders to classify their business size (microbusiness, minibusiness, or small business) based on annual gross revenue. While specific contract value details are not explicitly stated, the comprehensive nature of the migration project suggests a significant technological investment. The project emphasizes minimal operational disruption, zero data loss, and maintaining continuity of services throughout the migration process, with a focus on compliance with state regulations and WaTech's data center policies. Bidders must provide at least three professional references and demonstrate capability to integrate complex technological systems across multiple domains and service environments.