Osage Nation Executive Renovations

The Osage Nation is soliciting bids for executive office renovations in Pawhuska, Oklahoma, with a mandatory pre-bid meeting and site visit on November 3, 2026 and bids due November 12, 2026. Osage Preference applies in award, with tiered discounts of 0.25% to 5% based on project value. Bidders are not required to be Osage Owned, but the contract is subject to Osage Nation law with venue in the Osage Nation Trial Court.

The work covers approximately 440 square feet of second-floor office space in the Osage Nation Welcome Center at 239 West 12th Street, plus break-room flooring and interior door installation. Scope includes demolition, luxury vinyl tile flooring, an oak feature wall with custom cabinetry, painting, finish carpentry with crown molding and baseboards, a decorative coffered ceiling with LED lighting, door and window treatments, power and data outlets, and furniture, fixtures, and equipment (FF&E) procurement and installation, along with concept development. The bid sheet carries a $10,000 FF&E allowance and a 10% contingency. The Welcome Center must remain operational during construction, so the contractor must coordinate work hours, access, noise and dust control, security, and protection of adjacent areas.

Davis-Bacon wages apply, and the contractor must submit Monthly Employment Utilization Reports (CC-257). Before contract execution, the successful bidder must obtain an Osage Nation Business License, provide public liability and workers' compensation insurance, and post security equal to 100% of the bid amount by certified check, cashier's check, payment bond, or irrevocable letter of credit. Bids must include notarized affidavits on non-collusion, business relationships, SORNA disclosures, and Proof of Osage Ownership. The contract must be executed within 30 days of the Notice of Award. The project price range is $100,000 to $250,000, bidders state a total bid amount and days to complete, and the Nation will award one contractor while reserving the right to reject any and all bids.

The pre-bid meeting takes place at the Osage Nation Tribal Development Conference Room, 1420 West Ave., Pawhuska. Sealed bids are due by 1:00 p.m. CST on November 12, 2026 at the Procurement Office, 111 John Dahl Ave., with public opening at 1:15 p.m. that day in Law Building Conference Room 121, 1071 Grandview Ln. Bid packets are available through vendors.planetbids.com/portal/84923/portal-home or the Purchasing Office. Questions go to Ashley Lockett at 918.287.5344 or ashley.lockett@osagenation-nsn.gov.