Orange County Convention Center N-S Building South Main Distribution Frame (MDF) and Main Distribution Room (MDR) Alternate Cooling Upgrades
Closed State & local contract opportunity
- Solicitation number
- Y25-751
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- 031 Air Conditioning, Heating, And Ventilating Equipment, Parts And Accessories
- 03104 Air Conditioners: Controlled Environment (For Computer Rooms, Etc.), And Parts And Accessories Not Individually Itemized)
- 03106 Air Conditioning And Heating: Central Units, And Parts And Accessories Not Individually Itemized
- 15010 Construction Materials (Not Otherwise Classified)
- 55705 Air Conditioning, Heating And Ventilation
- 90921 Building Construction, Industrial (Warehouse, Etc.)
- 90924 Building Construction, Commercial And Institutional
- 91484 Trade Services, Construction (Not Otherwise Classified)
- 96702 Air Conditioning, Heating, And Ventilating Equipment (Hvac) Manufacturing Services
- Point of contact
-
- Corie Cummings corie.cummings@ocfl.net (407) 836-5597
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Orange County, Florida is seeking sealed bids for the Orange County Convention Center N-S Building South Main Distribution Frame (MDF) and Main Distribution Room (MDR) Alternate Cooling Upgrades project, designated as solicitation Y25-751. The procurement involves removing and replacing three existing chilled-water Computer Room Air Conditioning (CRAC) units with new dual-coil CRAC units that use chilled water as the primary cooling source and air-cooled direct expansion (DX) as the secondary cooling source. The project requires contractors with demonstrated experience in computer room HVAC installations in commercial facilities, with references from similar projects completed within the last 20 years. Electronic bid submissions are mandatory through the OpenGov e-Procurement Platform, with responses due by 4:00 pm EST on Tuesday, April 8, 2025. Key project milestones include a non-mandatory pre-bid meeting on March 4, 2025, a site visit on March 25, 2025, and a project timeline requiring substantial completion within 192 consecutive calendar days and final completion within 222 consecutive calendar days from the Notice to Proceed date. Bidders must submit comprehensive documentation, including detailed project plans, equipment specifications, and compliance with existing Building Automation System integration requirements.
The solicitation includes a 25% Minority and Women Owned Business Enterprise (M/WBE) participation goal, indicating a commitment to diverse contractor participation. Bidders must comply with specific subcontracting and workforce demographic requirements, and provide a bid bond or alternative surety for offers exceeding $100,000. Contractors will be subject to strict security protocols, including mandatory Florida Department of Law Enforcement (FDLE) background checks for all staff, with all associated investigation costs borne by the contractor. Work is constrained by the Convention Center's operational schedule, typically limited to 6:00 PM to 6:00 AM, and contractors must coordinate closely with the OCCC Project Manager to minimize event disruptions. Liquidated damages will be applied at $500 per day for substantial completion delays and $250 per day for final completion delays. The estimated project cost is $1,189,000.00, with new CRAC units requiring integral factory controls to be connected to the existing Building Automation System and featuring automatic changeover capabilities to emergency DX cooling in case of lost chilled water pressure or temperature.
Opportunity text
NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed bids for Orange County Convention Center N-S Building South Main Distribution Frame (MDF) and Main Distribution Room (MDR) Alternate Cooling Upgrades (Y25-751)
Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Tuesday, April 8, 2025.
The Estimated Cost for this project is $1,189,000.00
NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.
Important Instructions for Electronic Submittal
The County is ONLY accepting electronic bid submissions using the OpenGov e-Procurement Platform. Respondents shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/login Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.
It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.
OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: procurement-support@opengov.com
Phone: 1 (650) 336-7167
Hours: Mon-Fri 7am - 10pm EST
Timely Questions Regarding this Solicitation
The question and answer module of OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Wednesday, March 26, 2025 at 5:00 pm EST. Respondents are instructed not to contact the initiating division directly.
Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.
Answers for timely questions will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.
This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.
Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email corie.cummings@ocfl.net. Critical clarifications may be made via addenda, however, untimely questions may not be considered.
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