Optometry Services at USH

The Utah Department of Health and Human Services has issued Invitation for Bids (IFB) DHHS26051 to procure optometry services at Utah State Hospital in Provo, Utah. This is a single five-year contract awarded to the lowest responsive and responsible bidder to provide comprehensive optometric services including consultations, diagnostic testing, treatment, and preventative eye care to hospital patients at the Mark I. Payne Medical Services building. Services are currently scheduled for two times per month to serve approximately 20 patients monthly, though actual service hours may vary based on patient need and DHHS does not guarantee minimum weekly hours. Bidders must meet four mandatory minimum requirements: possession of a current and valid Utah optometry license, a doctorate of optometry degree, a minimum of five years of experience as an optometrist, and at least one year of direct experience working with mentally ill populations. The contractor must submit monthly invoices detailing service descriptions, dates of service, and required contract information to statehospitalinvoices@utah.gov, execute a Business Associate Agreement compliant with HIPAA, maintain all records at Utah State Hospital, and submit monthly performance reports documenting patients seen, patients unable to be seen with reasons, and referrals to off-campus providers. Bidders must notify the DHHS Clinical Director of any planned absences with 60 days' advance notice and immediately report unforeseen absences. The question and answer period closes on a date specified in the Utah Public Procurement (U3P) system, with bids due by February 5, 2026. All terms and conditions are non-negotiable after the solicitation closes, and any bid containing exceptions or additions to standard terms will be rejected.

Contracted support coordinators are ineligible to bid unless their existing contracts are terminated. Bidders must submit pricing based on a per-patient service rate along with percentage discounts from published prices for glasses, frames, contact lenses, repairs, and warranties, with pricing guaranteed for the entire five-year contract term subject only to price adjustments permitted with 30 days' notice and supporting market analysis documentation approved by the Director of DHHS's Office of Procurement and Contract Management. Required submission documents include an IRS Form W-9 (unless currently holding a DHHS contract), a conflict of interest disclosure form, proof of a current Utah optometric license, verification of a doctorate of optometry degree, a resume documenting the required experience, and a completed cost proposal form. The solicitation documents do not specify a formal bidders' conference or mandatory site visit, though bidders are encouraged to monitor U3P for any addenda. DHHS will provide clinic space, telephone access, and computer access to the contractor, and the contract includes standard DHHS terms requiring contractors to maintain commercial general liability insurance of at least $1,000,000 per occurrence and $3,000,000 aggregate, professional liability insurance of $1,000,000 per occurrence and $3,000,000 aggregate, and comply with federal cost accounting principles and record retention requirements. No specific award value or budget range is listed in the solicitation documents.