Optical Lab Lenses

The Michigan Department of Corrections (MDOC) is soliciting proposals for the procurement of optical lenses to support Michigan State Industries (MSI) manufacturing operations through Request for Proposal No. 210000000397. The solicitation seeks a contractor to supply 16 different types of optical lenses, including semi-finished and finished lenses in materials such as CR-39 hard resin, polycarbonate, and plastic, with specifications for lens diameters ranging from 65mm to 80mm and various power ranges and special features including bifocals, transitions, and polarization. The estimated three-year usage totals approximately 72,400 pairs of lenses across all line items. Proposals must be submitted through the SIGMA website (sigma.michigan.gov) by December 29, 2020, at 3:00 p.m. Eastern Time, with a question deadline of December 15, 2020, at 3:00 p.m. Eastern Time and answers posted by December 16, 2020. An optional pre-proposal meeting is scheduled for December 9, 2020, at 11:00 a.m. Eastern Time. Evaluation criteria include Product Quality weighted at 70 percent and Vendor Questions Worksheet at 30 percent, with proposals receiving 80 or more technical points eligible for price evaluation. The State will assess proposals for best value considering overall economic impact, including principal place of performance, Michigan employment, capital investments, and total cost of ownership. Pricing must be submitted as firm for the initial three-year term, quoted F.O.B. Destination with all transportation charges included in unit prices, and vendors must provide detailed cost factor breakdowns identifying overhead, labor, transportation, and raw materials. The contractor must maintain a one-year manufacturer's warranty and comply with strict delivery timelines with a State preference for delivery within 14 calendar days.

The RFP documents do not specify any set-aside designations or restrictions limiting bidder eligibility based on disadvantaged enterprise status or organizational type. No incumbent vendors or current contractors are identified in the solicitation materials. The solicitation indicates that historical purchasing data and pricing information are publicly available to all offerors through the "Lots/Lines" tab on the SIGMA solicitation page, and bidders may submit additional product and pricing alternatives as attachments for State review beyond the single pricing option per line item entered directly on the platform. The contract will have an initial base term of three years with options to renew for up to three additional one-year periods at the State's sole discretion, with price adjustments permitted during option years with 60 calendar days' notice supported by written evidence of actual cost changes. The anticipated contract effective date is January 14, 2021. Specific award values or budget ranges are not disclosed in the available documentation; however, estimated quantities of approximately 72,400 pairs of lenses across 16 line items over the initial three-year term provide a baseline for bidder cost projections. The contractor must comply with comprehensive security and compliance requirements for access to MDOC facilities.