Ophthalmology Practice Equipment

Halifax Health, a special taxing district hospital located in Daytona Beach, Florida, is seeking qualified suppliers to bid on an Ophthalmology Practice Equipment procurement (PROJ-25-160) for various medical devices and diagnostic equipment. The solicitation covers 35 line items including examination chairs, slit lamps, tonometers, lenses, and diagnostic devices from manufacturers like Reliance, Haag-Streit, Marco, and Reichert. Potential bidders must demonstrate expertise in similar projects and submit comprehensive documentation including product literature, user and service manuals, equipment training information, and delivery timelines. The procurement requires bidders to be authorized distributors for all offered products and provide three current references. Key procurement dates include a December 15, 2025, 12:00 PM EST deadline for submitting questions, with addenda to be posted by December 16, 2025, at 2:00 PM EST, and final electronic bid submissions due December 17, 2025, at 2:00 PM EST through the Halifax Health Procurement Portal.

The contract will have an initial one-year base term with firm fixed pricing and two optional one-year renewal periods. Bidders must complete pricing for all 35 line items on the required Attachment F Price Response Sheet, with incomplete submissions resulting in disqualification. Specific requirements include providing new equipment with manufacturer warranties of at least twelve months, covering parts, labor, and travel. Halifax Health is sales tax exempt and expects deliveries within approximately 20 days of order receipt to various locations, with the main warehouse at 303 N. Clyde Morris Boulevard, Daytona Beach, Florida 32114. Bidders must submit multiple attestation forms covering public entity crimes, human trafficking, scrutinized companies, and foreign countries of concern. Payment terms are NET 45 days after acceptance and inspection, and Halifax Health reserves the right to increase or decrease quantities, divide awards among multiple bidders, or reject any or all bids. While no specific budget range is provided, the comprehensive equipment list suggests a potentially significant procurement value for the healthcare organization.