OPF HVAC maintenance and repair
Open State & local contract opportunity Posted
- Solicitation number
- SRC0000038313
- State
- Ohio
- Responses due
Opportunity facts
- Jurisdictions
Opportunity details come from ohiobuys.ohio.gov. Updated .
About this opportunity
The State of Ohio Department of Administrative Services, Office of Procurement Services is soliciting proposals for HVAC and boiler maintenance and repair services across state-owned buildings in two regions (Columbus and Cleveland) under RFP SRC0000038313, with proposals due October 28, 2026 at 1:00 p.m. Eastern time. Mandatory site visits are required: October 7, 2026 at the Vern Riffe Center and James A. Rhodes State Office Tower in Columbus; October 9, 2026 at three additional Columbus facilities (25 S. Front Street Building, North High Complex, Ohio Governor's Residence, and 4200 Surface Road); and October 13, 2026 at The Lausche Building in Cleveland. Bidders failing to attend all mandatory site visits for the region(s) in which they submit an offer may be disqualified.
Contractors must hold an active HVAC contractor license from the Ohio Construction Industry Licensing Board and demonstrate a minimum of five years of experience with diverse HVAC manufacturers and equipment types. The scope encompasses preventive maintenance, inspections, diagnostics, repairs, and 24/7/365 emergency services (four-hour response time) for boilers, chillers, cooling towers, air handling units, pumps, and building controls across seven facilities. Equipment lists specify manufacturers including Cleaver-Brooks, Lochinvar, Bryan, and Patterson-Kelly for boilers; Trane and Carrier for chillers; and Scotsman for ice machines, with some units scheduled for installation in October and November 2026.
Cost proposals must be firm fixed price with separate labor rates for normal business hours (Monday–Friday, 7:00 a.m. to 7:00 p.m.), non-normal business hours including state holidays, and emergency services. Proposals require separate technical and cost envelopes by region, submitted electronically through OhioBuys. Evaluation allocates 500 points to technical requirements and 300 points to cost; technical proposals scoring below 300 points are disqualified. A five percent preference applies for the first preference criterion, with two percent for each additional preference. Contract term and renewal options are specified in Part 8 of the RFP, with the state maintaining sole discretion to renew for one month upon contract conclusion, subject to legislative appropriation.
Opportunity text
Mandatory Site Visit A mandatory site visit will be held on the dates and at the locations in the chart below to survey the facility and discuss the requirements of the solicitation. The site visit will commence promptly at noted time, barring an unforeseen circumstance that results in a delay of the site visit. Attendance will be taken. The State will not be responsible to an Offeror for its failure to obtain information discussed during the site visit due to its arriving after the site visit has convened. The State may disqualify Offerors who fail to attend the mandatory site visit at all Work locations within the region for which they are submitting an Offer.
No. Facility and Address Mandatory Site Visit Date and Arrival Time 1 (Region One) Vern Riffe Center for Government & the Arts 77 S. High St., Columbus, Ohio 43215 Date: 10/7/2026 Time: 8:00 AM Pre-registration at security desk in Vern Riffe Center lobby at approximately7:40 AM. Site Visits in both buildings at approximately 8:00 AM. - 4:00 PM. Riffe- meet near security desk. After the Riffe visit is complete, go to the Rhodes lobby and meet inside front entrance. 2 (Region One) James A. Rhodes State Office Tower 30 E. Broad St, Columbus, Ohio 43215 3 (Region One) 25 S. Front St. Building 25 S. Front St., Columbus, Ohio 43215 Date: 10/9/2026 Time: 8:00 AM Meet in the lobby. 4 (Region One) North High Complex 246 N. High St. and 35 E. Chestnut, Columbus, Ohio 43215 Date: 10/9/2026 Time: 10:45 AM Meet in the lobby at 35 E. Chestnut. 5 (Region One) Ohio Governor's Residence 358 North Parkview St., Columbus, Ohio 43209 Date: 10/9/2026 Time: 1:30 PM Meet at the driveway gate. 6 (Region One) 4200 Surface Rd. Building 4200 Surface Rd., Columbus, Ohio 43228 Date: 10/9/2026 Time: 3:15 PM Meet in the lobby (Flagpole entrance). 7 (Region Two) The Lausche Building 615 W Superior Ave., Cleveland, Ohio 44113 Date: 10/13/2026 Time: 10:30 AM Meet in the lobby.
Purpose and Background The purpose of this RFP is to solicit Proposals for one or more Contractors to maintain and repair HVAC and boiler systems for Agency owned buildings. The Agency seeks to award the Contract for each region identified in Part 1 Scope of Work and may award the Contract to one or more Contractors.
Files
| File | Type | Posted |
|---|---|---|
| SRC0000038313 RFP.docxSRC0000038313 RFP.docx | DOCX document |
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