Open-End Limestone Gravel- Stonewall Jackson & Stonecoal WMA

The West Virginia Division of Natural Resources is issuing an Agency Request for Quote (ARFQ) for an open-end limestone and limestone gravel contract to service Stonewall Jackson and Stonecoal Wildlife Management Areas. The procurement encompasses fourteen line items totaling approximately 350-375 tons of materials, including crusher run limestone in 1-1/2 inch and 3 inch sizes, limestone in 1-1/2 inch grades, and #57 limestone aggregates. All materials must be delivered and tailgated at multiple designated locations across both wildlife management areas, including Arnold Run Road, Bennett Run Parking Lot, Center Ridge Road, Georgetown Boat Access, Jacksonville Ridge Road, Oil Creek Road, Rush Trail Road, Skin Creek Road, Abrams Run Parking Lot, Stonewall Jackson WMA Headquarters, and Pringle Fork Road. The contract is structured as a fixed-period open-end arrangement with no guaranteed minimum purchase volumes, allowing the Agency to place orders as needed. Delivery must occur within three calendar days of order receipt, and all pricing must be F.O.B. destination with delivery charges included in unit pricing per ton. The technical question deadline is April 2, 2026, at 9:00 AM ET, directed to James H. Adkins at (304) 558-3397 or jamie.h.adkins@wv.gov. The bid closure date is April 9, 2026, at 1:30 PM, with all bids required to be submitted electronically through the wvOASIS Vendor Self Service portal at www.wvOASIS.gov. The selected vendor will be the lowest responsible bidder meeting all mandatory specifications, and must maintain sufficient inventory, provide quarterly reports and annual summaries, and designate a primary contract manager.

Vendors responding to this solicitation must comply with West Virginia licensing requirements, maintain workers' compensation insurance, and adhere to the state's domestic steel products preference statute. The successful vendor must register with the West Virginia Purchasing Division and provide a $125 registration fee if applicable. No specific set-aside designations for disadvantaged enterprises are detailed in the available solicitation documents, and no incumbent vendors or current contractors are listed. The solicitation does not specify an estimated contract value or budget range, as pricing is determined entirely by vendor quotations submitted for each line item. Funding for this contract is contingent upon legislative appropriation and becomes void if appropriations are not available beginning July 1 of any fiscal year. Inquiries regarding the procurement should be directed to the Division of Natural Resources, District III Office located at 163 Wildlife Road, French Creek, West Virginia, or to the primary buyer contact, James H. Adkins.