Open-End Contract for Limestone Sand - South Zone

The West Virginia Division of Natural Resources, Wildlife Resources Section, is soliciting bids for an open-end contract to supply and deliver limestone sand to nine designated watershed areas across Southern West Virginia (South Zone). The procurement requires limestone sand with a minimum 90% calcium carbonate content and specific particle size distribution specifications, including 100% passing a No. 4 mesh screen and 60% minimum passing a No. 10 mesh screen, delivered in up to 24-ton truckloads. The nine line items represent estimated annual quantities totaling 2,792 tons across locations including Upper Gauley and Williams Rivers (Pocahontas and Randolph Counties), Upper Gauley-Turkey Creek (Webster County), North Fork Cranberry and Middle Fork Williams Rivers (Pocahontas County), North Fork Cherry River areas (Greenbrier and Pocahontas Counties), Hunters Run and Coats Run (Greenbrier, Nicholas, and Webster Counties), South Fork Cherry River and Laurel Creek (Greenbrier and Nicholas Counties), Meadow Creek (Greenbrier County), Manns Creek (Fayette County), and Surbaugh Creek (Fayette County). Vendors must provide all transportation, labor, and supervision on an F.O.B. destination basis, with standard delivery required within five calendar days of order receipt and emergency orders within 24 hours. Technical questions must be submitted by September 2, 2025, at 9:00 AM ET, with bids due on September 10, 2025, at 1:30 PM ET to the Property and Procurement Office in South Charleston, West Virginia. The contract will be awarded to the lowest responsible bidder, and vendors must be registered with the West Virginia Purchasing Division prior to contract award and comply with workers' compensation insurance requirements.

No set-asides or specific restrictions limiting bidder eligibility are identified in the solicitation, though vendors must comply with all applicable state laws and preferences for domestic steel products. There are no incumbent vendors or current contractors identified in the available documentation. Vendors are required to maintain sufficient inventory to fulfill contract obligations and provide quarterly reports and annual summaries detailing purchases by agency. The solicitation contains no specified budget range or award value; rather, the estimated purchase volumes of 2,792 tons annually represent only approximate anticipated quantities with no guaranteed future use. The contract is contingent upon legislative appropriation or other available funding, and no pre-bid meeting is mandatory. Interested vendors should contact James H. Adkins at (304) 558-3397 or jamie.h.adkins@wv.gov for additional information regarding this open-end contracting opportunity.