Open End Contract for Lawn Care Services - Bldg. 54

The West Virginia Department of Administration, General Services Division (GSD) has issued an Agency Request for Quote (ARFQ) for an open-end contract to provide comprehensive lawn care services for State Building 54 located at 416 Adams Street, Fairmont, West Virginia 26554, in Marshall County. The procurement solicits bids for eight distinct landscaping services including mowing, trimming, and edging grass (32 instances annually), leaf blowing and disposal (15 instances), shrub and tree trimming (2 instances), overseeding (1 instance), shrub and tree bed edging (2 instances), weed removal from beds (15 instances), lawn fertilizing (4 applications), and mulching (2 instances). Successful vendors must possess five years of completed lawn and landscaping projects within the past three years, be registered with the West Virginia Purchasing Division, and maintain current Commercial Pesticide Applicator licenses and Registered Spray Technician licenses if applying pesticides. All services must comply with OSHA standards and the GSD Jobsite Safety Handbook. Key deadlines include a technical questions deadline of February 26, 2026, at 10:00 a.m., with site visits available by contacting Jeff Swisher at 304.534.2046 or Jason Agan at 304.382.4632; sealed bids are due March 4, 2026, at 10:30 a.m., submitted electronically through wvOASIS. The contract is structured as a one-year term with three potential successive one-year renewal periods contingent upon mutual written consent and submitted 30 days prior to expiration, with vendor pricing firm for the contract life unless modified by formal change order.

The solicitation documents do not specify set-aside designations or restrictions on the types of organizations that may respond, nor do they identify any incumbent vendors or current contractors. Vendors must provide unit pricing for each service on the designated Pricing Page, with all costs including travel time and expenses; exact award values or budget ranges are not disclosed in the available documentation. The successful vendor must maintain Commercial General Liability Insurance and Automobile Liability Insurance of $1,000,000 each per occurrence and accept payment by electronic funds transfer or P-Card. All materials, equipment, and chemicals must comply with federal, state, and local regulations, with the vendor responsible for proper disposal of all waste materials. Inquiries regarding the solicitation should be directed to Robert W. Hovatter, the assigned buyer, at 304-352-5498 or robert.w.hovatter@wv.gov, with technical questions submitted in writing to GSDTechnicalQuestions@wv.gov.