open end contract for Concrete Sealer -D9

The West Virginia Department of Transportation's Procurement Division is soliciting bids for an open-end contract for Concrete Sealer in District 9, located in Greenbrier County. The procurement seeks 750 gallons of concrete sealer, specifically intended for use on concrete bridge decks, with a precise manufacturer specification and model number. The solicitation was issued on August 18, 2025, with bids closing on September 2, 2025, at 10:30 AM EST. Technical questions are due by 10 AM EST on August 27, 2025, and must be submitted in writing to DOTPROCUREMENTTECHQUES@WV.GOV. Vendors must submit bids through OASIS, hand delivery, mail, or fax, and the contract is structured as a term contract with an initial one-year period and potential for up to three successive one-year renewals. Delivery requirements mandate standard orders be fulfilled within 45 working days and emergency orders within 10 working days, with items to be shipped to 331 Brush Rd in Lewisburg, WV 24901. The concrete sealer must come from a West Virginia Division of Highways Approved Source and comply with the 2023 Edition Standard Specifications Roads and Bridges.

To be eligible for contract award, vendors must be registered with the WV State Purchasing Division and compliant with various state agencies, including the Secretary of State, Tax Department, Worker's Compensation, and Unemployment Insurance. The contract will be awarded to the vendor providing the lowest overall total cost, with unit pricing to be completed on the provided Pricing Pages. Vendors are required to carry sufficient inventory and provide quarterly reports showing purchased items, quantities, and total dollar value. Insurance requirements include mandatory Commercial General Liability Insurance of $1,000,000 per occurrence and Automobile Liability Insurance also at $1,000,000 per occurrence. While no specific set-aside designations or disadvantaged enterprise requirements are mentioned, vendors must complete all required documentation and ensure comprehensive compliance with state procurement regulations. The solicitation uses commodity code 31201700 and requires vendors to follow specific submission guidelines. Although the exact contract value is not specified, the procurement is for 750 gallons of concrete sealer, which suggests a moderate-scale contract opportunity for qualified vendors.