Online Event Registration

The Texas Department of Insurance is requesting bids for an online event registration system with annual licensing, maintenance, and support services under IFB 454-27-34681A-AEC, with bids due September 11, 2026 at 3:00 p.m. Central time.

The scope includes unlimited online event registrations, PCI-compliant secure payment processing with support for multiple merchant numbers, automated personalized email communications, real-time reporting on registrants, revenue, surveys, unsubscribed contacts, and abandoned registrations, and post-event survey and multi-event tracking capabilities. The system must integrate with the Texas Comptroller of Public Accounts' Uniform Statewide Accounting System/Treasury. The awardee bears payment gateway costs.

The contract term is 12 months. Pricing must remain valid for a minimum of 30 days from submission, and vendors must provide unit pricing and extension calculations on the bid form with all associated charges included.

Federal compliance certification is required: vendors must certify that neither they nor their holding companies, subsidiaries, or controlling entities appear in Section 889 of the 2019 National Defense Authorization Act, Section 1260H of the 2021 National Defense Authorization Act, or on the U.S. Department of Commerce's foreign adversaries list.

TDI has advertised the specifications under Section 2155.067 of the Texas Government Code, which permits proprietary product specification. Vendors are encouraged to review TDI's Purchase Order Terms and Conditions prior to bidding. TDI reserves the right to accept bids from all qualified respondents. Bid responses should be sent to Amy Cole at Contracts@tdi.texas.gov.