ESBD_549323_1787949980458_IFB 454-27-34681A-AEC (4).pdf
PDF 228 KB Posted
- Attached to
- Online Event Registration
- Solicitation number
- 454-27-0121-34681A-AEC
- Issued by
- Texas
About this file
This is an Invitation for Bid (IFB) issued by the Texas Department of Insurance (TDI) Purchasing and Contract Administration Program for an online event registration system. TDI is soliciting bids for a Tradeshow Multimedia Annual License Fee with comprehensive maintenance and support services. The requested service must provide unlimited online event registrations, secure and encrypted PCI-compliant payment processing, automated personalized email communications, and real-time reporting capabilities including registrant details, revenue activity, surveys, unsubscribed emails, and abandoned registrations. The system must support integration with the Texas Comptroller of Public Accounts' Uniform Statewide Accounting System/Treasury, accommodate multiple merchant numbers, and enable post-event surveys and multi-event creation and tracking. The bid submission deadline is September 11, 2026, at 3:00 PM Central time, with responses to be sent to Amy Cole at Contracts@tdi.texas.gov. The contract term is for 12 months, with pricing valid for a minimum of 30 days from submission.
Vendors must provide unit pricing and extension calculations on the bid form, with all associated charges included. The selected respondent will be responsible for payment gateway costs and must meet federal compliance requirements, including certification that neither the vendor nor its holding companies or subsidiaries are listed in Section 889 of the 2019 National Defense Authorization Act or Section 1260H of the 2021 National Defense Authorization Act, or owned or controlled by entities from countries on the U.S. Department of Commerce's foreign adversaries list. Vendors are encouraged to review TDI's Purchase Order Terms and Conditions prior to bidding. The procurement may result in a TDI Purchase Order, and TDI reserves the right to accept bids from all qualified respondents, though the specifications are advertised under Section 2155.067 of the Texas Government Code, which allows for proprietary product specification.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Purchasing and Contract Administration Program Invitation for Bid
Reference No. 454-27-0121-34681A-AEC
Submission Information Responses to this Invitation for Bid (IFB) must be received on or before the return date and time listed below. TDI will not release any information until after the award.
Due Date and Time: September 11, 2026, at 3:00 PM Central time
Return To: Amy Cole, CTCD, CTCM Contracts@tdi.texas.gov
Vendor Information
Vendor ID No. Texas Certified Vet HUB?
Vendor Name Contact Name Address City/State Phone Email
Instructions TDI is requesting bids on the products or services listed below. Vendor must enter the Unit Price, Extension, and Total of the item(s) described.
TDI believes that the requested items in this Invitation for Bid may be proprietary to one vendor under Section 2155.067 of the Texas Government Code; however, TDI strongly encourages offers from all qualified Respondents that may be able to provide the requested items.
These specifications are being advertised under Section 2155.067 of the Texas Government Code. Only bids on items conforming exactly to these specifications, which include proposing only the brand name(s), make and model number(s) specified, will be considered in determining an award. All associated charges related to this procurement must be provided on this form.
Return this IFB on or before the due date and time to the email address listed above. Pricing must remain valid for a minimum of 30 days. Note: the IFB submitted may result in a TDI Purchase Order. If you have any questions about the IFB, please contact the TDI Purchaser listed above.
By submitting a bid, the Contractor certifies that neither it nor its holding companies or subsidiaries is:
• Listed in Section 889 of the 2019 National Defense Authorization Act;
• Listed in Section 1260H of the 2021 National Defense Authorization Act;
• Owned by the government of a country on the U.S. Department of Commerce’s foreign adversaries list under 15 C.F.R. Section 791.4; or
• Controlled by any governing or regulatory body located in a country on the U.S. Department of Commerce’s foreign adversaries list under 15 C.F.R. Section791.4.
mailto:Contracts@tdi.texas.gov
Item No. Class & Code Description
Sub.?
(Y/N) Qty. Unit
Unit Price Extension
1 Tradeshow Multimedia Annual License Fee inclusive of maintenance and support (NIGP Code 963-64, Registration Fees)
• Unlimited online event registrations.
• Secure and encrypted payment processing that is
PCI-compliant.
• Automated, personalized email communications.
• Real-time reporting on items such as Individual registrant details by event, revenue activity by event, surveys, unsubscribed emails, and abandoned registrations.
• Must have a payment gateway currently supporting transaction processing with the Texas Comptroller of Public Accounts’ Uniform Statewide Accounting System/Treasury. Costs for the payment gateway will be the responsibility of the Selected Respondent.
• Ability to support the use of multiple merchant numbers.
• Ability to offer post-event surveys.
• Ability to create and track multiple events.
N 12 months
Month
Total
Vendor is strongly encouraged to review TDI’s Purchase Order Terms and Conditions at https://www.tdi.texas.gov/purchasing/documents/TDI-OIEC-Terms.pdf.
https://www.tdi.texas.gov/purchasing/documents/TDI-OIEC-Terms.pdf
File details come from the government source that posted it. Updated .