One-time purchase of HP Pagewide XL 4700 or equal

The West Virginia Department of Transportation Procurement Division is requesting quotes for a one-time purchase of an HP Pagewide XL 4700 printer or equal, with bids due July 21, 2026 at 10:30 AM ET and technical questions due July 14, 2026 at 10:00 AM ET.

The scope comprises four line items: one printer unit, a two-year warranty or better, freight and inside delivery with all freight costs included, and turnkey installation services including unboxing, assembly, installation, and network setup. Delivery must occur at the Department of Transportation at 1900 Kanawha Boulevard East, Building 5, Room 720, Charleston, West Virginia within ten working days of purchase order receipt.

Vendors must be registered with the West Virginia State Purchasing Division and demonstrate compliance with West Virginia Secretary of State, Tax Department, Worker's Compensation, and Unemployment Insurance requirements. Commercial General Liability Insurance and Automobile Liability Insurance of at least $1 million per occurrence are required. Vendors offering alternate equipment models must submit technical specifications with their bids.

Award will go to the vendor providing equipment meeting specifications for the lowest overall total cost. The contract is classified as a one-time purchase extending from award until delivery, not to exceed one fiscal year.

Bids must be submitted electronically through wvOASIS, by hand delivery, mail, or fax to the Procurement Division; email submissions are not accepted. Pricing should include unit costs and extended prices for all four line items.

Amber J. Heath is the buyer contact (304-558-0408 or amber.j.heath@wv.gov); technical questions should be directed to dotprocurementtechques@wv.gov.