Final_ARFQ_0803_DOT2700000001_1_WV_ARFQ_FORM.PDF
PDF 737 KB Posted
- Solicitation number
- ARFQ 0803 DOT2700000001 1
- Issued by
- Kanawha County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) issued by the West Virginia Department of Transportation Procurement Division for a one-time purchase of an HP Pagewide XL 4700 printer or equivalent device for District 0081. The solicitation was issued on July 2, 2026, with bids closing on July 21, 2026, at 10:30 AM. The procurement includes four line items: the HP Pagewide XL 4700 printer (or equal) in a quantity of one unit, a two-year warranty or better, freight and delivery fees including inside delivery, and on-site installation, assembly, and turnkey setup services. Technical questions must be submitted in writing by July 14, 2026, at 10:00 AM ET to dotprocurementtechques@wv.gov. Bids must be submitted through OASIS upload, hand delivery, mail, or fax to 304-558-0047; email submissions are not accepted.
Bidders must be registered with the West Virginia State Purchasing Division and compliant with the West Virginia Secretary of State, Tax Department, Worker's Compensation, and Unemployment Insurance requirements to be eligible for award. The solicitation requires vendors to provide unit pricing for each line item and total pricing for the complete package. Delivery and shipping are designated to the Department of Transportation at 1900 Kanawha Boulevard E, Building 5, Room 720, Charleston, West Virginia. The buyer for this procurement is Amber J. Heath, reachable at 304-558-0408 or amber.j.heath@wv.gov.
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Text version
Date Printed: Jul 1, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Highways
Proc Folder: 2001749 Reason for Modification:
Doc Description: One-time purchase of HP Pagewide XL 4700 or equal
Proc Type: Agency Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2026-07-02 2026-07-21 10:30 ARFQ 0803 DOT2700000001 1
BID RECEIVING LOCATION
PROCUREMENT DIVISION
DIVISION OF HIGHWAYS
BLDG 6 RM 340A
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Amber J Heath 304-558-0408 amber.j.heath@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Jul 1, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
THE WEST VIRGINIA DEPARTMENT OF TRANSPORTATION - PROCUREMENT DIVISION - SOLICITATION OF AN ONE-TIME PURCHASE CONTRACT OF One-time purchase of a HP Pagewide XL 4700 or equal (81270004) FOR DISTRICT 0081 PER THE
ATTACHED DOCUMENTS.
QUESTIONS REGARDING THE SOLICITATION MUST BE SUBMITTED IN WRITING TO
DOTPROCUREMENTTECHQUES@WV.GOV PRIOR TO THE QUESTION PERIOD DEADLINE CONTAINED IN THE
INSTRUCTIONS TO VENDORS SUBMITTING BIDS.
*********NOTICE*********
WE DO NOT ACCEPT EMAIL BIDS
MUST USE ONE OF THE FOLLOWING TO SUBMIT A BID:
* UPLOAD TO OASIS
* HAND DELIVERY
* MAIL IN HARD COPY
* FAX TO 304-558-0047
MAKE SURE YOU DOWNLOAD ALL INFORMATION - THE COMPLETE SOLICITATION - PRICING PAGES - SIGN THE PAGES
THAT NEED SIGNED
PLEASE NOTE THAT TO BE AWARDED THIS CONTRACT YOU WILL NEED TO BE REGISTERED WITH WV STATE PURCHASING DIVISION, AND COMPLIANT WITH SEVERAL AGENCIES SUCH AS THE WVSOS, TAX DEPARTMENT, WORKER'S COMPENSATION, AND UNEMPLOYMENT INSURANCE.
One-time purchase of a HP Pagewide XL 4700 or equal (81270004)
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
1900 KANAWHA BLVD E,
BLD. 5 RM-720
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 HP Pagewide XL 4700 or equal 1.00000 EA
Comm Code Manufacturer Specification Model # 43212107
Extended Description:
HP Pagewide XL 4700 or equal
Date Printed: Jul 1, 2026 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Warranty of 2 years or better
Comm Code Manufacturer Specification Model # 81111818
Extended Description:
HP Pagewide XL 4700 (or equal) 2 Year Warranty Or better
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Freight and Delivery Fee
Comm Code Manufacturer Specification Model # 78121603
Extended Description:
Include inside delivery and all freight costs
Date Printed: Jul 1, 2026 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 On-site Installation, Assembly & Turnkey
Setup
Comm Code Manufacturer Specification Model # 81111812
Extended Description:
turnkey services (including but not limited to unboxing, assembly, installation, and network setup)
SCHEDULE OF EVENTS
Line Event Event Date 1 Technical Questions due at 10AM ET 2026-07-14
Document Phase Document Description Page
DOT2700000001 Final One-time purchase of HP Pagewide XL 4700 or equal
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